Experience

Volvo Trucks South Africa
• South Africa
• Automotive
• 1 - 100 Employee
• Branch Administrator

  • Mar 2023 - Present


Volvo Group

• Sweden
• Motor Vehicle Manufacturing
• 700 & Above Employee

• Administrator services & Sheq coordinator

  • Feb 2019 - May 2023

  WORKSHOP ADMINISTRATOR & HEALTH AND SAFETYHEALTH & SAFETY – Managing safety systems, implementing safe operating procedures, Accident incident investigating, Register IOD, ensuring IOD is completed and closed, Reporting Near misses, Toolbox talks, Site inductions, Risk Assessment, Safety training, SHE employee Awareness, Maintaining safety system and standard, Ensuring daily, weekly, monthly & Quarterly inspections are done, SHE inspection monthly, Supply PPE, Ensure Calibration, Load testing ,Medicals and Noise surveys are completed, Liaising with Health & Safety Manager regarding any Safety changes, Implementations as the Road map ADMINISTRATOR -  Ensure job card allocated to correct account i.e. customer, warranty, maintenance   Check service records for correct Service intervals and repeat repairs   When opening a job card, check Warranty status – relevant Campaigns and service Bulletins to be attached, Notify customer of any additional repairs and costs involved  Keep Customer up to date with progress of service and repairs at all times Outwork/sublet orders  Raising Sublet orders if necessary – (any outwork not performed in workshop) Closing of job cards (work in progress) Control daily WIP (work in progress)  Ensure all job cards to be filled in by mechanic and team leader to sign all job cards off  All relevant information, i.e. work carried out, 3 C’s, Casual part numbers, total time worked, mechanic number  All warranty and maintenance parts to be clearly tagged and marked with all relevant information recorded on tags – all parts cleaned and kept in Warranty store Job Costing  Costing all job cards – use your Volvo dealer – Impact for all VST (labour codes) to be used on job cards All casual part numbers to be checked on impact to ensure Warranty or maintenance claim to be corre Enter all relevant VST, 3C’s, Defect codes etc – cost job to relevant cost centres, i.e. warranty, maintenance or customer Show less

• Debtors Administrator & Sheq coordinator

  • Feb 2017 - Feb 2019

  Debtors Record Keeping.  Daily resolve and recon. Payment follow up and allocation thereof.  Printing of copy invoices.  Build and maintain customer database\Keep records of all communications.  All documents filed and kept in accordance with Volvo directives and procedures.  Debtors control – printing od debtors ledger.  Attention on Key Accounts – follow up on all queries.  Ensuring payments are receipted timeously.  Only when requested to visit Key customers with account queriesHEALTH & SAFETY – Managing safety systems, implementing safe operating procedures, Accident incident investigating, Register IOD, ensuring IOD is completed and closed, Reporting Near misses, Toolbox talks, Site inductions, Risk Assessment, Safety training, SHE employee Awareness, Maintaining safety system and standard, Ensuring daily, weekly, monthly & Quarterly inspections are done, SHE inspection monthly, Supply PPE, Ensure Calibration, Load testing ,Medicals and Noise surveys are completed, Liaising with Health & Safety Manager regarding any Safety changes, Implementations as the Road map Show less

• Branch Administrator

  • Jul 2014 - Jan 2017

  HEALTH & SAFETY – Managing safety systems, implementing safe operating procedures, Accident incident investigating, Register IOD, ensuring IOD is completed and closed, Reporting Near misses, Toolbox talks, Site inductions, Risk Assessment, Safety training, SHE employee Awareness, Maintaining safety system and standard, Ensuring daily, weekly, monthly & Quarterly inspections are done, SHE inspection monthly, Supply PPE, Ensure Calibration, Load testing ,Medicals and Noise surveys are completed, Liaising with Health & Safety Manager regarding any Safety changes, Implementations as the Road map Finance  Assist to Generate orders for Suppliers.  Advise finance department of payments received.  Allocate receipts to cash accounts.  To reconcile and resolve queries on Cash Account  Ensure all payments received are filed accordingly.  Liaise with cashier-cash outstanding report. HR  All communication to be handed to staff.  Recording of leave on the ESS system- Impersonate workshop technicians etc.  Record all Input overtime/leave on Kronos.  Approve overtime print timecard.  Reconcile Kronos to ESS.  To ensure that the competence portal is kept up to date. Show less



Fidelity ADT

• South Africa
• Security and Investigations
• 700 & Above Employee

• Office Administrator

  • Jan 2010 - Jul 2014

  Answering of switchboard and assisting customers  . Making appointments and arranging meetings  . Organized and prepared documents for the meetings  . General office duties Stock control – issue stock and captured it on the system  Reports – Updating sales and stock reports  Make sure all stock captured correctly on job costing. Change stock codes if necessary.  Make sure each quote has a picking slip and was signed by technician. transferring of all stock on quotes.  Ensure that a copy of all quotes that are transferred is sent to technical. Doing job costing and printing of picking slips for jobs  Ensure all quotes are invoiced at month end, if not sort out with managers/technicians. Assist finance in any problems that may occur when invoicing.  Make sure that all van stock sheets for technicians are brought in by managers  Ensure that all stock that is in van stock is correctly loaded into technician’s bins.  Compiling a spread sheet of all jobs that are still in progress, make copies of all and inform HOD an Managers. HEALTH AND SAFETY – Managing safety systems, implementing safe operating procedures, Accident incident investigating, Register IOD, ensuring IOD is completed and closed, Toolbox talks, Safety training, SHE employee Awareness, Maintaining safety system and standard, Ensuring daily, weekly, monthly & Quarterly inspections are done, Worked with Makrosafe who assisted in Managing the Safety on site Show less