Experience

American Academy of Neurology

• United States
• Non-profit Organizations
• 200 - 300 Employee

• Conferences and Meetings Planner

  • Jun 2021 - Present

  Minneapolis, Minnesota, United States Annual Meeting: • Plans the Opening Party, including researching locations, developing budget, theme and activities, transportation, food and beverage, invitation management, contract negotiation, and on-site staffing • Plans and implements other in-person community/networking event elements, including location recommendation and menu planning • Coordinates with staff key contacts and vendors in the planning and execution of over 75 internal In Conjunction With (ICW) meetings and… Show more Annual Meeting: • Plans the Opening Party, including researching locations, developing budget, theme and activities, transportation, food and beverage, invitation management, contract negotiation, and on-site staffing • Plans and implements other in-person community/networking event elements, including location recommendation and menu planning • Coordinates with staff key contacts and vendors in the planning and execution of over 75 internal In Conjunction With (ICW) meetings and events. • Transportation management: Selects vendor, contracts, determines routes, manages onsite communication with vendor Member Meetings: • Manages the coordination of all logistics and meeting operations after a venue is contracted. Examples include but are not limited to food and beverage, housing reservations, transportation, audio visual, bill reconciliation, and master account management • Coordinates with staff key contacts and vendors in the planning and execution of in Conjunction With (ICW) meetings and events at regional conferences. • Responsible for providing superior customer service and support to internal staff “clients” as well as external attendees • On more complex meetings, manages on-site execution of the meeting. • Meeting planner for conferences, meetings, and special events as assigned. Show less



Minneapolis Institute of Art

• United States
• Museums, Historical Sites, and Zoos
• 100 - 200 Employee

• Event Lead

  • Jan 2015 - Jun 2020

  Minneapolis, Minnesota - Coordinated the logistics and operations of special events, programs and meetings for internal and external clients - Provided exceptional customer service as evidence by frequent verbal and written gratitude - Responsible for executing events on budget while ensuring the team exceeded client expectations - Managed day-of logistics (set-up, load-in/load-out, AV needs) for events totaling between 10 and 55,000 attendees - Coordinated teams and vendors of up to 50 to ensure client… Show more - Coordinated the logistics and operations of special events, programs and meetings for internal and external clients - Provided exceptional customer service as evidence by frequent verbal and written gratitude - Responsible for executing events on budget while ensuring the team exceeded client expectations - Managed day-of logistics (set-up, load-in/load-out, AV needs) for events totaling between 10 and 55,000 attendees - Coordinated teams and vendors of up to 50 to ensure client satisfaction throughout the planning process - Directed catering and beverage logistics between multiple caterers on behalf of client - Trained in Social Tables for event diagramming; provided floor plans for all clients - Collaborated with Head of Business Development to exceed yearly sales goals by $250k - Initiated relationships and networked with professional organizations (e.g. Meeting Professionals International and local convention and visitor bureaus) to establish new business channels for the museum’s events business Show less



Mayo Clinic Health System Event Center

• United States
• Entertainment
• 1 - 100 Employee

• Event Manager

  • Jul 2013 - Dec 2014

  Mankato, Minnesota, United States - Coordinated and managed civic center group events with 1,500+ attendees - Operated general audio and visual equipment for civic center events and presentations - Oversaw security detail for large scale events and festivals of 5,000+ attendees - Assisted with multiple large-scale projects within the Food & Beverage, Operations & Marketing departments - Ensured client satisfaction with day-of events as evidenced by frequent verbal and written gratitude



Concordia University-St. Paul

• United States
• Higher Education
• 400 - 500 Employee

• Event Coordinator

  • Oct 2008 - Jul 2012

  Saint Paul, MN - Managed arrangements and client relationships for 300+ events on campus events every year - Promptly staged 20+ venues on any given day - Coordinated logistics for events hosting between 5 and 2,500+ attendees - Planned 10+ weddings, working with engaged couples from concept to event: coordinating rehearsals, arranging venue space, organizing schedules and catering - Managed staff of 15-20 student along with departmental student-worker budget - Handled audio and visual needs… Show more - Managed arrangements and client relationships for 300+ events on campus events every year - Promptly staged 20+ venues on any given day - Coordinated logistics for events hosting between 5 and 2,500+ attendees - Planned 10+ weddings, working with engaged couples from concept to event: coordinating rehearsals, arranging venue space, organizing schedules and catering - Managed staff of 15-20 student along with departmental student-worker budget - Handled audio and visual needs for auditorium-based events and presentations Show less



Padelford Riverboats

• United States
• Hospitality
• 1 - 100 Employee

• Group Sales Coordinator

  • Feb 2005 - Jun 2008

  Saint Paul, MN - Facilitated development and execution of company mass marketing, advertising and promotion initiatives - Led initiative to overhaul client logistics including payment plans, catering and ticket coordination - Oversaw venue arrangement, reservation seating and set up on 5 vessels, seating up to 700 guests - Managed all vendor relationships to enhance business profitability - Planned executive and corporate events - Hired, trained, scheduled and managed 4 seasonal office… Show more - Facilitated development and execution of company mass marketing, advertising and promotion initiatives - Led initiative to overhaul client logistics including payment plans, catering and ticket coordination - Oversaw venue arrangement, reservation seating and set up on 5 vessels, seating up to 700 guests - Managed all vendor relationships to enhance business profitability - Planned executive and corporate events - Hired, trained, scheduled and managed 4 seasonal office staff - Represented company at promotional trade shows and tourism industry events Show less



Visit Saint Paul

• United States
• Hospitality
• 1 - 100 Employee

• Tourism Marketing Intern

  • Sep 2004 - Feb 2005

  Saint Paul, MN - Developed and implemented promotional materials targeted to the tourism market - Worked with affiliates to collaborate websites and identify various sporting events, venues and facilities - Planned, executed and coordinated points of contacts for various facilities, arranging transportation, consulting with tour attendees and supervising events and operations - Conducted comparative research activities with Convention & Visitor Bureaus (CVB) from other cities for improvement