Experience

Arm Dynamics

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Accounts Payable Clerk

  • May 2017 - Present

  Receive, match and process multiple entities invoices and inter-company transactions Review invoices for appropriate documentation Verify accuracy against purchase orders and resolve invoice discrepancies Enter invoices with proper coding in a timely and accurate manner using QuickBooks Answer vendor inquiries for invoice payments Respond to employee requests regarding expense reimbursements and check requests Match invoices with checks, obtain signatures and distribute/mail checks accordingly Maintain vendor files Order office supplies/replenish kitchen supplies



Partner Engineering & Science, Inc.

• United States
• Environmental Services
• 700 & Above Employee

• Accounts Payable Specialist

  • Feb 2015 - May 2017

  • Construction Fund Control; checks and electronic deposits and payments using 4 banks • Monthly bank reconciliations of four Fund Control Accounts • Process monthly rents for 30 offices and 100 to 200 checks a week for Subcontractors • Pay select vendors via EFT and post payments in Deltek Vision • Create Positive Pay reports for checks issued or cancelled via US Bank and JP Morgan Chase • Audit and import Partner Associates reverse invoices from Project Link to Deltek Vision • Run weekly cash reconciliation report for the CFO, Controller and Accounting Manager



Shorewood Realtors, Inc.

• United States
• Real Estate

• Administrative Assistant/Accounts Payable

  • Jul 2003 - Mar 2014

  Accounts Payable:Received, researched, processed invoices for nine locations. Paid rents, other monthly/weekly recurring expenses, coded all disbursements, generated hundreds of checks per month. Filed/archived all records related to Accounts Payable. Responsible for monthly spreadsheets of expenses for General Journal entry. Office Equipment- Leasing, Maintenance and Supplies:Handled inventory of equipment/ locations/supplies for all equipment. Ordered installation/repairs for office machines.Researched upgraded/renewed equipment and maintenance/supply contracts. Generated/recorded copy/fax counts for billing. Loaded funds to postage meters. Telephone and Voicemail System: Responsible for daily administration and repair needs for Telephone and Voicemail systems for up to 500 people. Kept all data entry current within several systems while same systems continually changed. Handled phone, voicemail and account set ups, extension changes, call forwarding and DID line set ups. Interfaced with phone technicians/carriers for line installation and turnover to new systems as necessary. Created/updated/distributed Company phone roster monthly. Created/updated office maps indicating jack locations/corresponding desk numbers for all locations. OSHA Safety Program:Administered for 9 locations with up to 500 people. Safety lesson creation, distribution and tracking. Created/updated office maps indicating emergency exit plans for all locations. Workmen’s Comp:Initiated, received, monitored workplace injury reports for all office locations, for employees and Real Estate Agents who may have suffered an injury. Interfaced with payroll staff to administer active claims. Special Events:Financial contact for deposits required for large events. Created spreadsheets to track budgets for same. Interfaced with Managers to reconcile guest lists and monies received for events. Led company fundraising for Richstone Family Center, increasing and surpassing goals set each year.



Bliss & Glennon, Inc.

• Administrative Assistant

  • Jul 2002 - Jul 2003

  Prepared and reconciled semi-monthly payroll for 100+ employees in 4 locations Maintained and reconciled 401K Plan on Excel Spreadsheet Responsible for employee enrollment in all benefits offered Processed applications for agency appointments and updated ITC system Prepared and reconciled semi-monthly payroll for 100+ employees in 4 locations Maintained and reconciled 401K Plan on Excel Spreadsheet Responsible for employee enrollment in all benefits offered Processed applications for agency appointments and updated ITC system



Chronomite Labs, Inc.

• Bookkeeper

  • Aug 1999 - Jun 2002

  Processed accounts payable, cash receipts and prepared deposits Prepared Monday morning report of prior week’s activities for parent company Balanced and generated sales reports at month’s end from daily posting in Lotus 123 Reconciled month ending balances and purchases for productions inventory Ordered and maintained office supply inventory and equipment Processed accounts payable, cash receipts and prepared deposits Prepared Monday morning report of prior week’s activities for parent company Balanced and generated sales reports at month’s end from daily posting in Lotus 123 Reconciled month ending balances and purchases for productions inventory Ordered and maintained office supply inventory and equipment