Experience

Biltmore Construction Co., Inc.

• United States
• Construction
• 1 - 100 Employee

• Sr. Project Administrator

  • Mar 2012 - Present

  Use Procore and Sage/Timberline as Project Management Program, Microsoft Office and Sharefile. Process construction RFIs, send out electronic submittals for approval, review subcontractor insurance, process, send/receive subcontracts, purchase orders and change orders, follow up for return for multiple projects, assist Project Managers with monthly billings, monthly reports for owners, and make hard copy/electronic closeout documents. Review office procedure, software, and update forms with Management.



Hennessy Construction Services

• United States
• Construction
• 1 - 100 Employee

• Admin/Project Asst

  • Dec 2004 - Dec 2011

  Company Info: Commercial Construction, Management and Design Build Administrative Assistant • Provided assistance to multiple project managers and projects from start up through close-out. • Assisted Office Manager with administrative duties or events: greeted visitors, answered phones, opened and distributed mail, and provided assistance to President on request. • Typed subcontracts, purchase orders, change orders, correspondence for projects, and distributed meeting minutes. Set up Direct Purchase Orders between Owners/Clients and material vendor of subcontractor for tax exemption and processed invoices and kept logs of tax savings. • Maintained administrative, subcontractor and submittal files. • Sent submittals and drawings for approval to architects and then to subcontractors for their use. • Created and maintained Monthly Progress Tracking Books for Clients and Architects tracking progress. • Updated drawing logs with Architectural Supplemental Instructions and copied CD’s of .pdf files for distribution. • Collected and maintained Certificate of Insurance on all subcontractors for each project. • While on the jobsite, ordered office supplies, communicated with subcontractors onsite via radio, maintained visitors log, maintained employee personnel binder with badge assignments, and assisted Project Superintendents. • Closed-out projects by requesting subcontractors submit warranties, operation and maintenance, shop drawings, and as-builts; indexed and compiled documentation for Owners and Architects • Archived post warranty closed out project files



M.B. Kahn Construction Co

• United States
• Construction
• 1 - 100 Employee

• Admin/Project Asst

  • Oct 1995 - Mar 2004

  • Provided assistance to two project managers from start up through close-out. • Typed subcontracts, purchase orders, change orders, meeting minutes. • Maintained administrative, subcontractor and submittal files. • Processed and transmitted monthly billings to clients. • Sent submittals and drawings for approval to Architects and then to Subcontractors for their use. • Closed-out projects by requesting subcontractors submit warranties, operation and maintenance, shop drawings, and as-builts; indexed and compiled documentation for Owners and Architects • Archived post warranty closed out project files. • Scheduled yearly CPR and First Aid Classes for all field workers and maintained records of classes and dates, and assisted with in-house drug screening. • Maintained records of workers compensation accidents and submitted information to the corporate office. • Distributed all federal, state and OSHA employment signs required for jobsite trailers. • Provided switchboard relief for receptionist. • Ordered office supplies, purchased metered postage online and oversaw office equipment repairs.



National Welders Supply Co., Inc. now Airgas National Welders

• Admin Asst.-Safety and Risk Management Dept

  • Sep 1992 - Apr 1995

  • Provided assistance to the Manager of Safety and Risk Management and worked directly under CEO. • Initiated and maintained DOT files for company’s fleet of commercial vehicles and their drivers, ordered Motor Vehicle Reports for each driver, and maintained Drug and Alcohol Screening files. • Purchased on-hand stock of safety forms, signs and materials for 40 + company locations. • Maintained compliance manuals for NFPA, MSDS, AGC, and The Federal Register. • Researched OSHA, NFPA and AGC materials to answer employees’ and customers’ inquiries concerning safety related matters.