Office Manager

• Jan 2022 - Present

Duties Include: - Access Deltek Vantagepoint (ERP) daily to enter cash receipts, set up new projects, and manage timesheets; - Manage Accounts Receivable: email/call clients to follow up on past due invoices using EleVia A/R Software; - Manage Accounts Payable: submit weekly invoices, keep track of all payables; - Manage billing twice a month; oversee admin assistants to bill within our ERP/EleVia Electronic Invoicing, create hourly billing from Engineers and unit billing from our… Show more Duties Include: - Access Deltek Vantagepoint (ERP) daily to enter cash receipts, set up new projects, and manage timesheets; - Manage Accounts Receivable: email/call clients to follow up on past due invoices using EleVia A/R Software; - Manage Accounts Payable: submit weekly invoices, keep track of all payables; - Manage billing twice a month; oversee admin assistants to bill within our ERP/EleVia Electronic Invoicing, create hourly billing from Engineers and unit billing from our Construction Materials Testing Department; and - Office management duties which include but are not limited to; order supplies, contract office services, plan employee bonding, answer phones, consolidate receipts and expense reports using SAP Concur, vendor compliance, liaison with IT services, etc. Show less Duties Include: - Access Deltek Vantagepoint (ERP) daily to enter cash receipts, set up new projects, and manage timesheets; - Manage Accounts Receivable: email/call clients to follow up on past due invoices using EleVia A/R Software; - Manage Accounts Payable: submit weekly invoices, keep track of all payables; - Manage billing twice a month; oversee admin assistants to bill within our ERP/EleVia Electronic Invoicing, create hourly billing from Engineers and unit billing from our… Show more Duties Include: - Access Deltek Vantagepoint (ERP) daily to enter cash receipts, set up new projects, and manage timesheets; - Manage Accounts Receivable: email/call clients to follow up on past due invoices using EleVia A/R Software; - Manage Accounts Payable: submit weekly invoices, keep track of all payables; - Manage billing twice a month; oversee admin assistants to bill within our ERP/EleVia Electronic Invoicing, create hourly billing from Engineers and unit billing from our Construction Materials Testing Department; and - Office management duties which include but are not limited to; order supplies, contract office services, plan employee bonding, answer phones, consolidate receipts and expense reports using SAP Concur, vendor compliance, liaison with IT services, etc. Show less

Office Administrator

• Nov 2020 - Jan 2022

Duties Included: - Assisting and training Account Managers on Pavement Layers, the pricing estimator, site evals and site plans; - Permitting all projects for the SWFL office, working with Super/Foreman about punch list items and finals; - Using About Time to track crew hourly time; using WIP and KPI excel sheets to track projects; - Coordinating with the scheduler on a daily basis, adding work orders and pictures to the calendar for the crew; - Attending networking events… Show more Duties Included: - Assisting and training Account Managers on Pavement Layers, the pricing estimator, site evals and site plans; - Permitting all projects for the SWFL office, working with Super/Foreman about punch list items and finals; - Using About Time to track crew hourly time; using WIP and KPI excel sheets to track projects; - Coordinating with the scheduler on a daily basis, adding work orders and pictures to the calendar for the crew; - Attending networking events regularly: SWFAA, COMA, BOMA, Trade Shows, Luncheons; - Maintaining an extensive list of prospective clients, send email blasts for events; and - Office management: ordering supplies, contracting office services, planned employee bonding, answered phones, consolidated receipts/expense reports, vendor compliance, set up phones and computers for all employees, managed crew uniforms/lockers/break room, marketing items, etc.

Account Manager

• Nov 2018 - Nov 2020

Junior Estimator

• May 2018 - Nov 2018

Case Manager

• Aug 2017 - Apr 2018

Duties Included: - Handling Personal Injury claims from inception to settlement; - Maintaining extensive contact with clients, insurance adjusters, and medical providers; - Gathering, analyzing and researching information to compile demands to insurance companies; and - Explaining Florida Personal Injury Protection Insurance to clients and making sure their case complies with Florida Statutes. Duties Included: - Handling Personal Injury claims from inception to settlement; - Maintaining extensive contact with clients, insurance adjusters, and medical providers; - Gathering, analyzing and researching information to compile demands to insurance companies; and - Explaining Florida Personal Injury Protection Insurance to clients and making sure their case complies with Florida Statutes.

Paralegal

• Jun 2016 - Jun 2017

I was a paralegal specializing in litigation, immigration, real estate, and corporate matters for an international law firm in New York City. I was a paralegal specializing in litigation, immigration, real estate, and corporate matters for an international law firm in New York City.

Legislative Intern

• Jan 2016 - May 2016

Legislative Intern for Assemblyman Clifford Crouch at the NYS Assembly. My daily tasks included office work such as sending faxes, taking phone calls, and responding to constituent letters and issues. The Assembly offers this position as a program for college students; at the time I was enrolled in my final semester of college which allowed me to graduate with job experience. Legislative Intern for Assemblyman Clifford Crouch at the NYS Assembly. My daily tasks included office work such as sending faxes, taking phone calls, and responding to constituent letters and issues. The Assembly offers this position as a program for college students; at the time I was enrolled in my final semester of college which allowed me to graduate with job experience.

Photography Wet Darkroom Manager

• Sep 2013 - Dec 2015

A Hartwick College work study job, promoted from Photography Lab Assistant to Darkroom Manager. My tasks included creating semester long work schedules, mixing chemicals daily, training new Lab Assistants, and primarily assisting students with the creation of black and white photos in the wet darkroom on Hartwick College's campus. A Hartwick College work study job, promoted from Photography Lab Assistant to Darkroom Manager. My tasks included creating semester long work schedules, mixing chemicals daily, training new Lab Assistants, and primarily assisting students with the creation of black and white photos in the wet darkroom on Hartwick College's campus.

Marketing Intern

• Jul 2015 - Aug 2015

I was an intern at the American University of Rome the summer of 2015, I worked personally with the admissions staff to research and analyze marketing strategies to boost graduate student enrollment for their new programs. As a small, liberal arts university in Rome, AUR faced a different set of marketing challenges, in which I acted as an educated guide to hopefully see strategies implemented in the future. I was an intern at the American University of Rome the summer of 2015, I worked personally with the admissions staff to research and analyze marketing strategies to boost graduate student enrollment for their new programs. As a small, liberal arts university in Rome, AUR faced a different set of marketing challenges, in which I acted as an educated guide to hopefully see strategies implemented in the future.