Office Manager

• Mar 2022 - Present

Senior Executive Assistant to President, CFO, General Counsel & Chief Quality Officer

• 2017 - 2020

Provided administrative support to President, Chief Financial Officer, General Counsel, and Chief Quality Officer. Handled travel and accommodation arrangements and processed expense reports. Oversaw executives’ calendars and scheduled meetings. Coordinated various office support services, including purchasing, facilities management, and new-hire orientation. Prioritized bridge for smooth communications between executive team and external contacts. Traveled on annual basis to provide support for a successful leadership conference. Provided administrative support for various on-site and off-site meetings, secured setting up room, handled catering, and prepared meeting minutes. Prioritized conflicting needs, handled matters expeditiously and proactively, and followed through on projects to completion often with deadline pressures. Suggested more efficient ways to run office and troubleshoot malfunctions. Assisted in planning and execution of office-wide events, such as holiday parties, happy hour, and team-building initiatives. Developed and sustained level of professionalism among staff and clientele to foster welcoming environment. Served as point of contact between executives, employees, clients, and other external partners. Upheld strict level of confidentiality. Worked with several employees locally and nationwide on various projects. Show less

Executive Assistant to the President & CEO

• 2012 - 2017

Provided high-level support to President/CEO of $30,000,000 non-profit organization. Scheduled and confirmed appointments and meetings of various kinds, prepared materials, and arranged logistics required to ensure success of meetings or events. Managed calendar by assisting in prioritization and coordination of meetings, functions, and activities. Proofread correspondence, including letters, memoranda, reports, and other documents, and coordinated distribution. Prioritized communications for review by President/CEO to ensure timely attention and action. Represented President/CEO by telephone through email and other kinds of communications. Handled travel arrangements, domestic and international, for President/CEO, guests, and visitors. Set up dinners, concert tickets, and other logistics. Served as liaison to Executive Board and Board of Governors and coordinated annual meeting logistics. Assisted and attended Annual Gala Event and other major fundraising events. Oversaw executive office expenses and required reports. Provided assistance for Orchestra Maestro with various special projects. Show less

Executive Assistant to President & CFO

• 2002 - 2012

Provided support to Chief Financial Officer, President, and Executive Vice President. Handled corporate luncheons and presentations for meetings, personal and commercial insurance policy renewals, and American Express gift checks for referral program and marketing events. Completed and submitted all company surveys. Executed dictation, daily correspondence, and phone calls. Handled quarterly compliance packages for lenders and assisted with requests for information. Assisted with loan agreement renewals. Coordinated travel arrangements and hotel accommodations. Compiled and maintained employee agreement files and handled confidential files with utmost discretion. Prepared research information for special projects. Organized details of special events, including staff meetings, departmental holiday party, and annual Fun Day. Handled petty cash. Maintained corporate resolutions and annual minutes files. Show less

Project Manager

• 1998 - 2001

Main point of contact for customers for all fiber optic cable contracts from start to finish. Worked directly with Construction Managers and Engineers to make sure the project was on schedule. Established deployment project plans. Directed budget, scheduled installation crews, ordered equipment, and set up deliveries. Worked with vendors to obtain bidding, ordered equipment, and set up delivery to network sites. Developed program plan, resulting in project completion ahead of schedule and under budget. Show less

Office Manager

• 1995 - 1998

Assisted President, Executive Vice President, and all employees. Conducted orientation for all new hires. Interviewed candidates for employment opportunities. Assisted in client billing and entered time sheets and expense reports. Supported Project Managers and compiled protocol packages. Drafted and composed site visit reports, tracked screening logs, updated weekly tracking reports, scheduled site visits, and updated CRA site assignment charts. Assisted President, Executive Vice President, and all employees. Conducted orientation for all new hires. Interviewed candidates for employment opportunities. Assisted in client billing and entered time sheets and expense reports. Supported Project Managers and compiled protocol packages. Drafted and composed site visit reports, tracked screening logs, updated weekly tracking reports, scheduled site visits, and updated CRA site assignment charts.

Office Manager / Executive Assistant

• 1991 - 1995

Provided primary assistance to General Counsel, Senior Staff, and all employees. Assisted accountants with inquiries and reconciliation projects. Oversaw accounts payable and receivables. Assisted heavily in company audit. Organized, implemented, and attended Annual Trade Show Convention with over 10,000 attendees. Maintained database and fax server. Performed daily and monthly backups. Provided primary assistance to General Counsel, Senior Staff, and all employees. Assisted accountants with inquiries and reconciliation projects. Oversaw accounts payable and receivables. Assisted heavily in company audit. Organized, implemented, and attended Annual Trade Show Convention with over 10,000 attendees. Maintained database and fax server. Performed daily and monthly backups.

Office Administrative Assistant

• 1990 - 1991

Provided support functions for attorneys by preparing filings and other special projects. Updated library facilities and archived and indexed computer documents. Monitored and maintained office equipment and supplies. Assisted with billing. Provided legal support backup to attorneys. Provided support functions for attorneys by preparing filings and other special projects. Updated library facilities and archived and indexed computer documents. Monitored and maintained office equipment and supplies. Assisted with billing. Provided legal support backup to attorneys.