Experience

Foundry
• United Kingdom
• Wellness and Fitness Services
• 1 - 100 Employee
• Project Support Coordinator

  • Aug 2021 - Present


Provincial Health Services Authority

• Canada
• Hospitals and Health Care
• 700 & Above Employee

• Project Coordinator

  • Sep 2017 - Aug 2021

  • Managed all logistics for an average of 8 workshops per year for the last 2 years included 2 large conferences for up to 75 participants and budget up to $15,000.• Created a file sharing system for the team and project members to increase file security during information sharing.• Responsible for taking weekly team meeting minutes.• Handled all record-keeping for participant expense reimbursements from filing expense claims to coordinating with accounts payable department for internal and external stakeholders.• Managed team calendars, coordinated conference calls and other logistics for project meetings.• Generated project progress reports for the department manager.• Assisted in recruitment and orientation of new team members. Show less

• Administrative Assistant

  • Apr 2008 - Sep 2017

  • Fulfilled all administration support duties for one corporate executive director and two department directors.• Managed three calendars and arranged meetings by proactively determining priorities and urgency in orders to making changes and adjustments of their calendars as required.• Took meeting minutes for 1 regular monthly committee meetings.• Assisted with various projects and managed 2 databases. Created an online training course that is shown to 50 employees as a policy education tool.• Prepared executives for meetings by creating and formatting documents such as agendas, PowerPoint presentations, graphs, tables and reports from drafts or hand-written notes using Word, Excel and Visio.• Booked all travel arrangements and process all expense accounts for reimbursements on behalf of the corporate director, entrusted with department budget utilization up to $1000.• Organized 2 large Accreditation events that occurred in 6 locations simultaneously with various numbers of participants at any given time. Coordinated all logistics, including facilities, catering, traveling arrangements for external guests in a timely manner.• Oriented 6 new employees as part of department expansion. Show less