Experience

Cape Fear Public Utility Authority
• United States
• Utilities
• 100 - 200 Employee
• Executive Assistant

  • Feb 2021 - Present


TALBERT & BRIGHT, INC.

• United States
• Civil Engineering
• 1 - 100 Employee

• Senior Executive Assistant to Principals

  • Aug 2017 - Jul 2021

  • Manage and prioritize our partners’ schedules to ensure that their time is focused on critical, strategic issues • Coordinate communications, track and follow up on requests, and identify those of importance which require immediate attention • Perform a wide variety of accounting activities such as preparing between 10 and 20 check requests, expense reports, purchase orders and invoices each week • Ensure and maintain confidentiality of all communications and documentation • Handle all domestic and international travel reservations, cutting the company’s travel expenses by 12% • Creation of Government Contracts and/or subcontracts for each aviation project. • Verification and tracking of external contractor certified payroll weekly to ensure it meets Davis Bacon Wage Rates. • Prepare professional, bound marketing proposals for RFQ’s with multiple airports • Responsible for oversight of all daily operation of the office to include equipment maintenance, IT Support etc. • Produce biannual Manhour reports for each Project Manager to provide a visualization of where project time is being spent. • Planning and executing of all company events while paying strict adherence to budget. • Organizing 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and / or binders for attendees, etc) • Produce bi annual Manhour reports for each Project Manager. • Planning of all company events while paying strict adherence to budget. • Responsible for all conference planning, room reservations, car rentals, airline tickets and expense reimbursements for all staff. Show less



Clarifi Technology, Inc.

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Remote Project Planner for VA Project

  • Jun 2015 - Jun 2017

  • Ran SQL queries to extract data used in weekly, quarterly, and annual reporting for executive management. • Produced weekly complex spreadsheet reports involving pivot tables, charts, complex formulas and macros • Key contributor to weekly leadership team discussions; positively influence the strategic planning and decision-making processes. • Trained co-workers on advanced Excel functionality, and provided end user support as needed. • Volunteered to serve on the Quality Management Workgroup, tasked with updating the companywide Quality Work Plan. Show less



Fallon Health

• United States
• Insurance
• 700 & Above Employee

• C-LEVEL EXECUTIVE ASSISTANT TO CEO and LEADERSHIP TEAM (COO, CFO)

  • Sep 2007 - Jun 2015

  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability for CEO, and Executive Leadership Team. • Contributed to smooth business operations by planning and organizing meetings and conferences including conference calls. • Executed various administrative tasks, including travel arrangements (Domestic & International), scheduling, submission of expense reports, and other correspondence for Corporate Development Team and senior leadership. • Screened calls and emails and initiated actions to respond or direct messages for the CEO • Reconciled and processed expense reports for 5 internal and field personnel, including executives and consultants. • Provided seamless interaction with multiple contractors and vendors to plan and complete special projects for opening two new facilities. • Drafted correspondence and other required documentation and disseminated materials to appropriate parties • Provided Project Management and Quality and Risk oversight for the opening of two new facilities. • Continually worked on improving the data collection system through frequent auditing of the EMR. • Designed, generated, and analyzed weekly quality reports . • Provided coaching, mentoring, and cross functional conflict-resolution support to staff on company standards. Show less



Commonwealth of Massachusetts

• United States
• Government Administration
• 700 & Above Employee

• Chief of Staff

  • Apr 2005 - Jul 2007

  Directly supervised a staff of over twenty employees, and managed the district examination schedules of over 30 examiners. Worked closely with superintendents and the state legislature to audit all work performed by the department. Served as a liaison for the HR and IT departments, processed accounts payable transactions (expenses and payroll), and held responsibility for facilities management. • Helped launch a new operational headquarters by overseeing the procurement of office equipment, furniture, and supplies; proactively troubleshot issues with newly installed phones and computers. • Complex calendar and schedule management. • Responsible for many events both internal and external. • Developed spreadsheets and databases to provide greater visibility into employee attendance, expenses, and travel schedules. Show less