Administrative Coordinator II

• Feb 2023 - Present

Responsible for supporting the office of the CIO Responsible for supporting the office of the CIO

Medical Affairs Business Operations Specialist

• May 2022 - Jan 2023

- Work closely with VP of Medical Affairs and Leadership Team across multiple time zones and locations with a focus on preparation of reports, scientific and customer-facing presentations, and projects▪ Provide effective project management support for the execution of key initiatives according to department goals▪ Collaborate with Legal and Finance teams to manage and ensure all contracts, SOWs, CDAs, and Agreements are approved and executed in a timely manner through iContracts (contract management system)▪ Generate and analyze monthly Key Activities report and Insights Tracker▪ Suggest ways to improve efficiency and effectiveness in reporting▪ Submit medical projects for LMR (Legal/Medical/Regulatory) review and approval▪ Create, edit, and format scientific presentations and other materials▪ Lead project and vendor management of LEO research initiatives▪ Coordinate meetings, prepare agendas, record meeting minutes, track action items Show less

Senior Administrative Assistant, Field Medical

• Jan 2020 - May 2022

Provided advanced administrative support to colleagues across multiple time zones/locations which included the Executive Director of Field Medical, FM Leadership Team, MSLs, and MOLs as well as provided back-up administrative support to VP of Medical Affairs and ELT▪ Managed multiple executive calendars, prioritized meeting requests, resolved scheduling conflicts▪ Project management per request from leadership team▪ Created and processed purchase orders and arranged payment of invoices▪ Created and managed HCP contracts for advisory boards and consultancy programs▪ Negotiated scheduling of an off-site meeting resulting in savings of $25K▪ Tracked department budgets and expenses; completed monthly Accrual Report; represented the department in Finance meetings to review budgets/vendor expenses▪ Completed annual Distributed Literature Valuation report for Compliance▪ Organized and coordinated meetings, attended Leadership Team meetings, agendapreparation, distributed pre-reads, mobilized action items, maintained SharePoint site▪ Planned and secured travel arrangements and completed expense reports in Concur▪ Designed and maintained department documents (infographics, maps, rosters,organizational charts)▪ Event planning and management for off-site retreats and meetings▪ Designed and edited presentations and other documents/materials▪ Collaborated with Human Resources to schedule candidate interviews; assisted with onboarding activities for new employees Show less

Legal Administrative Assistant

• Aug 2019 - Dec 2019

Provided administrative support for VP of Patents & Licensing, Manager of U.S. Patent Operations, Patent Counsel, and legal team Processed and tracked Patent Assignments and Power of Attorney; notarized and obtained legalization when necessary; routed for signature ▪ Reviewed invoices for accuracy, provided coding for Finance, obtained approvals ▪ Tracked expenses measuring actuals against approved purchase order amounts enabling management to forecast and budget more effectively ▪ Attended weekly/quarterly meetings; recorded minutes; posted to SharePoint site Show less

Executive Administrative Assistant, Finance

• May 2018 - Feb 2019

Provided administrative support for CFO, SVP Finance, and VP Finance Operations Revised client contracts, routed for signature, and posted electronically ▪ Recommended ways to improve tracking/follow-up of client contracts ▪ Led meeting/event planning, management, and execution for on and off-site functions ▪ Processed and tracked MSAs, CDAs, and SOWs ▪ Organized and prioritized projects for timely completion ▪ Managed calendars, coordinated executive meetings ▪ Created expense reports; travel support (AMEX Business Travel) ▪ Completed new client set-up requests/due diligence (ran D&B reports, financials) ▪ Reconciled American Express corporate account for CFO ▪ Designed and prepared presentations/reports for executive meetings ▪ Managed food ordering budget, coordinated orders for Executive lunch meetings ▪ Created purchase orders, processed invoices for payment Show less

Administrative Assistant/Bookkeeper

• Jun 2017 - May 2018

Provided administrative support to President/CEO and Project Managers ▪ Gathered project-related expenses; invoiced clients; generated P/L statements ▪ Posted vendor invoices, generated payables list weekly, printed/mailed checks ▪ Accounts Receivable, Accounts Payable using SAGE accounting software ▪ Resolved invoice discrepancies in a timely manner Provided administrative support to President/CEO and Project Managers ▪ Gathered project-related expenses; invoiced clients; generated P/L statements ▪ Posted vendor invoices, generated payables list weekly, printed/mailed checks ▪ Accounts Receivable, Accounts Payable using SAGE accounting software ▪ Resolved invoice discrepancies in a timely manner

Science Teacher

• Sep 2011 - Jun 2014