Experience

Clay Development & Construction, Inc.

• United States
• Real Estate
• 1 - 100 Employee

• Administrator

  • Mar 2014 - Present

  • Manage daily function for front desk. • Manage the daily phone call for Clay Development & Gruller Surveying. • Purchase office supplies. • Manage Office Equipment (Plotter and Copy Machine). • Manage all Credit Cards, Cell Phone and Tollway Accounts for the Company. • Care for Minor IT problems • Assist Project Managers, Superintendents, Architects and Civil Engineers with Project Scheduling and Conflicts. • Request and collect bids from subcontractor for jobs. • Write and Process contracts and change orders for Subcontractors. • Manage and Process Subcontractors /Vendors Invoices for Payment. • Purchase building materials as needed. • Budget Rental Equipment. • Assist with Closeout and Closing on Properties when they sale. • Manage the Cloud Server for Superintends, Project Managers, Architects and Civil Engineers. • Update pricing and budget for sales team. • Maintain Selection/Sample Room for Architects. • Work hand and hand with Accounting Department to make process leaner. • Manage all computers, computer programs and problems to working from home during storms and pandemics. Show less



McCoy Rockford

• United States
• Architecture and Planning
• 100 - 200 Employee

• Customer Service Coordinator

  • Jun 2009 - Apr 2014

  • Prepare floor covering quotes and convert quotes to orders • Process quote changes and maintain appropriate records • Expedite orders by monitoring, tracking, and notifying appropriate staff • Notify and communicate with team members on any issues involving the project • Resolve product, pricing, and service problems/discrepancies • Schedule floor covering orders with appropriate staff and customer • Create and maintain project folders • Review and distribute incoming faxes and mail to appropriate parties • Facilitate the review and approval of contracts • Complete daily/weekly billing accurately & in a timely manner • Review & verify invoice information for accuracy • Submit weekly labor tickets to accounting for processing • Research & resolve issues on sales backlog report Show less



Prime Flooring Systems, Inc.

• Office Manager

  • Jun 2003 - May 2009

  • Manage office 80% of the time without supervision. • Process weekly subcontractor payroll checks. • Process accounts payable and accounts receivable when needed. • Assist sales in job bidding by composing proposals and qualification statements and gathering submittals. • Purchase and tracking materials as required on jobs. Control cost by using remnant stock when available and combining orders for volume pricing. Control shipping dates based on job start dates. • Organize and maintain job folders. • Generate billing including AIA. Assist in collections of unpaid invoice and filing intent to lien. • Purchase office supplies. • Manage all warehouse needs including warehouse personnel. • Special project – audits, and turning over the year for year closing. Show less



Metro-Star Construction, Inc.

• Office Manager

  • Jun 1998 - Jun 2003

  • Manage office 98% of the time without supervision. • Process weekly payroll checks and monthly sales taxes/payroll taxes. • Process accounts payable and accounts receivable. • Reconcile checking and savings account. • Request and collect bids from subcontractor for jobs. • Schedule and maintain jobsite activies with subcontractors. • Purchase building materials as required. • Walk jobsites as required. • Manage superintendent activities. • Purchase office supplies. • Setup Metro-Star with QuickBooks • Special project – audits, and turning over the year for year closing Show less