Executive Assistant

• Jul 2022 - Present

Executive Assistant

• Sep 2021 - Jul 2022

Department of Nursing and Clinical Compliance- Provide administrative support to the Vice President of Nursing and Clinical Compliance- Manage 45+ licenses with the California Department of Public Health and the California State Board of Pharmacy. Actively track upcoming deadlines, submit renewal documents and payments, and ensure all license information is current- Collaborate with various departments with new clinic site openings, ensuring all licensing requirements are met- Serve on three committees regarding safety and compliance, as well as generate and present seven monthly reportsDepartment of Community and Government Relations- Provided administrative support to the Senior Director of External Affairs. Tasks included coordinating meetings with external clients, submitting weekly expense reports, and assisting with clinic license renewals- Processed online and in-kind donations into Abila database- Monitored online Help Desk inquiries and patient satisfaction surveys

Administrative Assistant

• Jul 2020 - Sep 2021

- Provided administrative support to the Nursing, Compliance, and Occupational Health teams. Tasks included data analysis, coordinating meetings, drafting meeting minutes, creating departmental databases, and handling confidential materials- Conducted internal audits of vaccine inventory at various clinics, ensuring compliance, safety, and best practices- Received, stored, and transported Covid-19 vaccines, while managing the inventory of vaccine supplies - Distributed Covid-19 vaccination cards to patients, in addition to addressing patient questions and concerns- Coordinated 80+ appointments for annual employee flu shots and TB QuantiFERON tests

Program Assistant

• Aug 2016 - Feb 2020

- Created a welcoming front office environment to the Department of Art and Architecture while supporting over 230 undergraduate students and 35 faculty members across three academic programs - Provided administrative support to the department, including composing emails, responding to inquiries from prospective students, coordinating annual events, reconciling invoices, and handling confidential materials - Assisted with faculty searches by booking travel arrangements and coordinating itineraries for candidates - Assigned academic advisors using Internet Native Banner and Tableau, as well as organized the department’s Google Drive - Hired, trained, and supervised two front office student assistants, as well as supported onboarding procedures for new faculty - Developed a manual of the position to ensure comprehensive understanding of the role for future Program Assistants

Zumba Fitness Instructor

• Mar 2017 - Jan 2020

- Taught weekly 1-hour, high-energy group fitness classes - Organized and led large classes consisting of various ages - Choreographed dance routines on an ongoing basis - Taught weekly 1-hour, high-energy group fitness classes - Organized and led large classes consisting of various ages - Choreographed dance routines on an ongoing basis

Advocate for Community Engagement (ACE)

• Aug 2013 - May 2016

- Coordinated partnerships by serving as a liaison between nonprofit organizations, USF professors, and 50+ service-learning students to assist all stakeholders in identifying one another’s needs and expectations - Recruited USF students to volunteer with San Francisco-based nonprofits and facilitated service orientations - Designed and led reflections in a group discussion setting that guided students to examine the social issues that impact the community the nonprofit serves - Mentored three first-year ACEs in individual monthly meetings, providing ongoing support and feedback - Assisted in recruiting, hiring, and training a new cohort of ACEs for the 2016 – 2017 academic year

Community Events and Programs Intern

• May 2015 - Aug 2015

- Sought and secured donations from multiple businesses for Family Week, a gathering of over 500 families across the United States who are headed by parents who identify as lesbian, gay, bisexual, transgender, or queer - Managed partnerships with 15 guest speakers, in addition to organizing and executing 9 parent workshops - Published content and updates to the Family Week mobile app, as well as promoted events using social media - Created detailed guides and reports to ensure smooth execution for future Family Week events

Global Service-Learning Intern (USF Program)

• May 2014 - Aug 2014

- Assisted in creating, developing, and implementing “Project Sister” at ALFA Educational Society, a program exclusively for girls between the ages of 10-17 that provides a safe environment for participants to discuss discriminations and prejudices they face in their everyday lives due to existing gender inequalities in the Karawara Village - Co-created and co-facilitated activities that promote leadership, communication skills, and overall confidence - Developed documents such as posters, concept notes, and a guidebook for future interns to ensure the long-term sustainability of the program

Sales Associate

• Sep 2011 - May 2013

- Greeted customers and inquired about their shopping needs, creating an overall comfortable and enjoyable experience for the guest - Operated the cash register as well as maintained the cleanliness of the store - Greeted customers and inquired about their shopping needs, creating an overall comfortable and enjoyable experience for the guest - Operated the cash register as well as maintained the cleanliness of the store