Experience

Baringa

• United Kingdom
• Business Consulting and Services
• 700 & Above Employee

• Executive Assistant

  • Oct 2022 - Present

  Baringa is building the world's most trusted consulting firm – creating lasting impact for clients and pioneering a positive, people-first way of working. We work with everyone from FTSE 100 names to bright new start-ups, in every sector. We have hubs in Europe, the US, Asia and Australia, and we work all around the world – from a wind farm in Wyoming to a boardroom in Berlin. Find us wherever there's a challenge to be tackled and an impact to be made. Find out more at baringa.com. Baringa is building the world's most trusted consulting firm – creating lasting impact for clients and pioneering a positive, people-first way of working. We work with everyone from FTSE 100 names to bright new start-ups, in every sector. We have hubs in Europe, the US, Asia and Australia, and we work all around the world – from a wind farm in Wyoming to a boardroom in Berlin. Find us wherever there's a challenge to be tackled and an impact to be made. Find out more at baringa.com.



Philharmonia Orchestra

• United Kingdom
• Musicians
• 1 - 100 Employee

• Executive Assistant and Office Manager

  • Mar 2022 - Oct 2022

  - Global diary management for the Interim CEO and Heads of Department, maintain and colour label calendars. - Co-ordinate meetings as required, including arrangements of all logistics across global time zones, and facilitating audio-visual links. - Coordinate monthly expenses, annual submission planning and processing of insurance claims. - Arrange national and international travel, flights, trains, venues, and accommodation. - Prepare professional minutes and identify action items from feedback of respective colleagues. - Support Board and Finance Committee meetings, including preparation of agenda, paper collation and logistics. - Communicating with the secretarial staff in the office of a chair Member of the House of Lords. - Leading on the administration of NPO application for funding to the Arts Council, facilitating the off-site workshop retreat for all Directors. - Support the Finance Controller with weekly data reports on the Southbank Centre software. - Arrange interview appointments and assist the Head of People with recruitment campaigns. - Induct new starters to the organisation (IT, premises) and plan for the permanent CEO appointment. - Event management and catering including collaborations with international musicians.



Richard Mille

• Retail Luxury Goods and Jewelry
• 100 - 200 Employee

• Personal Assistant

  • Nov 2021 - Feb 2022

  - First-class executive support to the Commercial Director, Finance Director and Boutique Director of a high-end luxury watch company. - Representing this highly regarded brand with VIP clients and high-profile celebrity ambassadors. - Assisting in all areas of private affairs including domestic management and liaising with service providers. - Taking minutes at a confidential international weekly board meeting and transcribing into a document for circulation. - International travel arrangements, preparing COVID-19 entry forms, booking PCR tests, and issuing ‘Day 2 Certificates’. - Dealing with global mail, processing returns and monitoring refunds into UK accounts. - Compiling monthly receipts and completing expense forms for submission to Finance.



Aga Khan Foundation

• Switzerland
• Non-profit Organizations
• 300 - 400 Employee

• Personal Assistant

  • Sep 2021 - Jan 2022

  - Supporting the CEO in diary management and correspondence, coordinating across multiple offices and time zones. - Meeting arrangements and support for the CEO, including scheduling times, conference calls and on-the-day assistance. - All CEO travel arrangements, liaising with third-party agency, booking trains, flights, and hotels. - Maintain and submit all CEO expense reports, staff credit cards and office accounts. - Manage the hardware pool of IT equipment and keeping the schedule updated. - Ordering new IT products and arranging the set-up with in-house team. - Supporting the Head of HR with absence approvals and staff event organisation.



UK Ministry of Defence

• United Kingdom
• Defense and Space Manufacturing
• 700 & Above Employee

• Business Unit Support - Royal Navy

  • Jun 2018 - Jul 2021

  - Providing extensive secretarial and administrative support to the First Sea Lord and Assistance Chief of Naval Staff Outer Offices. - Project management including planning and liaising with different teams to understand requirements and devise action plan for a SharePoint design. - Building the SharePoint pages for various teams and outer offices including producing exciting content with imagery. - Assisting the SCRUM Master with engagement activities, building digital and flip-chart boards. - Responsible for Record Management across the 2* Directorate area, circulating policy updates and issuing warnings. - Delivering training sessions on various topics across the Royal Navy and presenting these to 200 military personnel. - First-line IT helpdesk support for the floorplate, impexing documents on security level systems. - Preparing packs for the Navy Board and facilitating the digital transfer to iPads using OneNote for e-papers.



ASG Immigration

• Legal Services
• 1 - 100 Employee

• Team Assistant

  • Feb 2017 - Jun 2018

  - Reporting on new enquiries and preparing briefing notes for fee-earners to assist with case production. - Producing large bundles of documents and preparing them for submission to the Home Office for processing. - Keeping case files up-to-date, logging and scheduling personal documents on behalf of clients. - Preparing invoices by calculating figures on the time management system and drafting bills. - Supporting the Director with general administration and organising staff social events. - Managing supplier contracts and relationships, being responsible for office management.



Various

• London, United Kingdom

• Contracts and Temping

  • Jul 2013 - Feb 2017

  Gained invaluable experience and skills whilst working for organisations in the commercial, corporate and creative fields for highly established businesses including Fountain Court Chambers, Reed Specialist Recruitment, Metropolitan Police Service, Citygate Automotive, Orbis Investments, Scoop Films and Law Debenture. • Complex diary management including organising client meetings and travel arrangements for important personnel. • Reviewing job specifications and sourcing the most suitable candidates from an in-house ‘X2’ system then conducting a formal registration interview. • Managing ‘LEX v4’ room booking calendars and maintaining high standards in conference meeting rooms. • Meeting and greeting visitors, issuing ‘AccessIt’ building passes in accordance with security. • Operating switchboards using ‘Mitel Attendant Console’ and ‘Cisco’ systems to act as gatekeeper and respond to all incoming calls appropriately. • Business development to enhance sales activity including cold calling perspective businesses, presenting information speculatively via mailer and visiting company premises with promotional merchandise. • Attending client meetings to negotiate terms of business and consistent engagement with stakeholders to develop strong working relationships. • Daily bank reconciliation of UK, EUR and USD accounts, fee-chasing for outstanding funds and taking payments. • Investigating and resolving unidentified transactions, issuing credit notes and filing remittances. • Undertaking various training including anti-money laundering and corruption prevention practices.



Hogan Lovells

• United States
• Law Practice
• 700 & Above Employee

• Team Assistant

  • Jul 2012 - Jul 2013

  • Supporting Partners, Senior Associates, Associates and Trainees in Business Restructuring and Insolvency & Real Estate. • Document production including drafting, editing and preparing agreements such as Leases and resolving formatting issues. • Ordering official copies and title plans from the Land Registry and completing ‘TR1s’ and ‘DS1s’ on ‘Laserform’. • Financial duties including creating invoices, marking billing guides, processing BACS/CHAPS and requesting time transfers and time reports via ‘Elite Webview’. • Opening new client records/matters and organising links on ‘Metastorm’. • Converting Word documents to PDF’s, creating comparisons on ‘Workshare’. • Developing and maintaining the archiving system and dealing with storage and retrieval processes.