Experience

BELHASA PROJECTS LLC

• United Arab Emirates
• Construction
• 1 - 100 Employee

• Executive Secretary

  • Nov 2013 - Present

  Provides administrative support and manage General Manager's diary, appointments, telephone calls, visitors and business travel with required level of confidentiality inline with the standards required to provide day to day support. Arrange and manage material, reports for General Manager's meeting. Records the minutes of weekly Department Requirement Meeting and shared the minutes to all managers. Undertakes the task of receiving calls, take messages and routing correspondence. Responds to emails pertaining to operations. Handles and organize correspondence and confidential documents for General Manager's signature, approval and circulate to the respective departments. Coordinates and obtain actual progress at site of each job from the Engineers for the submission of Monthly Progress Report. Solely responsible in submitting Daily Labour Allocation and Engineer's Mobile Tracking Report. Acts as communication liaison with all the departments. Collects and coordinates the flow of internal and external information. Organize and maintains filing system for inter-departmental use. Establishes the administrative work procedures. Show less



BELHASA PROJECTS (L.L.C.)

• United Arab Emirates
• Civil Engineering
• 1 - 100 Employee

• MEP Secretary/Technical Assistant

  • Jul 2008 - Oct 2013

  Responsible for compiling and collation of departmental documents such as Monthly Job Status Report of each engineer, performance ratings and labour list to be submitted to the Department Head monthly and as required. Prepares correspondence of Business Unit Manager and each engineer. Handles sales quotation, tender documents, BOQ for new enquiry and additional quotations for the ongoing projects. Prepares submittals, Operation and Maintenance Manual and Warranty. Maintains company's standard procedure in compliance with ISO standards. Handles incoming mails and office filing systems. Collects and coordinates internal and external information. Establishes the administrative work procedures. Show less



Toenec Philippines, Inc.

• Makati City, Philippine

• Department Secretary/Purchasing Assistant

  • Aug 2000 - Jun 2008

  Handles correspondence, memos, reports and emails ensuring copies are retained and files accordingly. Prepares tender documents and quotations for the proposed projects for bidding and additional quotations for ongoing projects. Manages filing system for the team by ensuring all relevant documents are sorted and filed properly. Maintains and updates vendor's price list and cataloques. Prepares Purchase Orders. Reviews and verifies orders from requisitioning departments. Arranges appropriate time of delivery of purchased items. Assists in compilation of Operation and Maintenance Manual. Performs administrative duties. Show less



NIAGARA INDUSTRIAL EQUIPMENT CORPORATION

• Business Supplies & Equipment
• 1 - 100 Employee

• Receptionist

  • Dec 1999 - Aug 2000

  Attends all incoming calls, emails and re-routing them to concerned department. Handles cheques releasing. Dealing with all enquiries and provide assistance accordingly. Handles general administation duties. Attends all incoming calls, emails and re-routing them to concerned department. Handles cheques releasing. Dealing with all enquiries and provide assistance accordingly. Handles general administation duties.



Diwa Asia Publishing Group Inc.

• Makati City, Philippines

• Marketing Assistant

  • Jul 1998 - Nov 1999

  Process orders from client school or Marketing Associates with coordination with Product Department. Monitors stocks and coordinates with warehouse for reservation. Assists Marketing Associates during book fare or school seminars. Monitors daily activities of each Marketing Associates. Other task assigned from time to time. Process orders from client school or Marketing Associates with coordination with Product Department. Monitors stocks and coordinates with warehouse for reservation. Assists Marketing Associates during book fare or school seminars. Monitors daily activities of each Marketing Associates. Other task assigned from time to time.



Metro Asia Resources Corporation

• Makati City, Philippines

• Reservation Staff

  • Sep 1996 - Mar 1998

  Front desk that evaluates and prequalifies buyer's based on their submitted proof of income and assets if any. Assists buyers or brokers for re-computation as requested and as required. Prepares Daily Sales Report and Daily Collection Report. Monitors and follow-ups pending accounts / overdue accounts and accordingly prepares Summary of Accounts for Forfeiture and forwards to Head Office for final evaluation. Other task assigned from time to time. Front desk that evaluates and prequalifies buyer's based on their submitted proof of income and assets if any. Assists buyers or brokers for re-computation as requested and as required. Prepares Daily Sales Report and Daily Collection Report. Monitors and follow-ups pending accounts / overdue accounts and accordingly prepares Summary of Accounts for Forfeiture and forwards to Head Office for final evaluation. Other task assigned from time to time.