Johanna Sarmiento
Executive Assistant Office Manager at Equijust- Claim this Profile
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English Professional working proficiency
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Spanish Native or bilingual proficiency
Topline Score
Bio
Credentials
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Notary Public State of Florida
Florida Department of StateJun, 2017- Oct, 2024
Experience
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Equijust
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United Kingdom
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Insurance
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1 - 100 Employee
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Executive Assistant Office Manager
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Dec 2017 - Present
Accounting ⦁ Monitor transactions in (Sage) accounting software: accounts payable and receivable, billing, invoices, bank reconciliations. ⦁ Work closely with Managers and Accountant to provide necessary data for tax declaration and financials reports. ⦁ Prepare invoices, credit notes, and checks. ⦁ Bank and other current assets reconciliation. (Sage software). ⦁ Generate and prepare financial statements. ⦁ Ensure that all items are invoiced and paid on… Show more Accounting ⦁ Monitor transactions in (Sage) accounting software: accounts payable and receivable, billing, invoices, bank reconciliations. ⦁ Work closely with Managers and Accountant to provide necessary data for tax declaration and financials reports. ⦁ Prepare invoices, credit notes, and checks. ⦁ Bank and other current assets reconciliation. (Sage software). ⦁ Generate and prepare financial statements. ⦁ Ensure that all items are invoiced and paid on time Administrative ⦁ Manage the day-to-day operations ⦁ Coordinate travels, accommodations, meetings and flights arrangements for Executives/Managers. ⦁ Process Employees’ Salary and Taxes payment (EFTPS) ⦁ Prepare operational reports monthly also and not excluded general Executives inquiries. ⦁ Control and purchase office supplies and general company needs. Maintain office equipment. ⦁ Keep a filing system organized ⦁ Coordinate with IT department on all office equipment. ⦁ Manage contracts and price negotiations with vendors and service providers Show less Accounting ⦁ Monitor transactions in (Sage) accounting software: accounts payable and receivable, billing, invoices, bank reconciliations. ⦁ Work closely with Managers and Accountant to provide necessary data for tax declaration and financials reports. ⦁ Prepare invoices, credit notes, and checks. ⦁ Bank and other current assets reconciliation. (Sage software). ⦁ Generate and prepare financial statements. ⦁ Ensure that all items are invoiced and paid on… Show more Accounting ⦁ Monitor transactions in (Sage) accounting software: accounts payable and receivable, billing, invoices, bank reconciliations. ⦁ Work closely with Managers and Accountant to provide necessary data for tax declaration and financials reports. ⦁ Prepare invoices, credit notes, and checks. ⦁ Bank and other current assets reconciliation. (Sage software). ⦁ Generate and prepare financial statements. ⦁ Ensure that all items are invoiced and paid on time Administrative ⦁ Manage the day-to-day operations ⦁ Coordinate travels, accommodations, meetings and flights arrangements for Executives/Managers. ⦁ Process Employees’ Salary and Taxes payment (EFTPS) ⦁ Prepare operational reports monthly also and not excluded general Executives inquiries. ⦁ Control and purchase office supplies and general company needs. Maintain office equipment. ⦁ Keep a filing system organized ⦁ Coordinate with IT department on all office equipment. ⦁ Manage contracts and price negotiations with vendors and service providers Show less
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NovaCutis Inc.
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Miami/Fort Lauderdale Area
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Office Manager
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Nov 2014 - Dec 2017
Administrative ⦁ Organize interviews together with a recruiter for new candidates. ⦁ Coordinate travels, accommodations, meetings and flights arrangements for executives and employees. ⦁ Plan, schedule, and coordinate meeting rooms. ⦁ Prepare sales and inventory report monthly also and not excluded general Executives inquiries. ⦁ Coordinate national and international shipments (imports & exports) with freight forwarders, US customs, couriers, and suppliers. ⦁… Show more Administrative ⦁ Organize interviews together with a recruiter for new candidates. ⦁ Coordinate travels, accommodations, meetings and flights arrangements for executives and employees. ⦁ Plan, schedule, and coordinate meeting rooms. ⦁ Prepare sales and inventory report monthly also and not excluded general Executives inquiries. ⦁ Coordinate national and international shipments (imports & exports) with freight forwarders, US customs, couriers, and suppliers. ⦁ Control and purchase office supplies and general company needs. Maintain office equipment. ⦁ Support in the creation of procedures, keep files and records of the Quality Manual System and assist the Quality Manager. Customer Service ⦁ Support distributors and Doctors on general inquiries: technical data, quotes, confidential documentation. ⦁ Negotiate best prices with vendors and suppliers ⦁ Response website chats support (Zopim) ⦁ Answer customer messages on social media platforms and customer service mailbox. Marketing ⦁ Social Media and E-commerce Management: Create and keep updated company website, social media and articles content. ⦁ Coordinate social media content and work closely with Graphic Designer (illustrator, photoshop knowledge). ⦁ Review and update product catalog, presentations, product data sheets and price list. ⦁ Prepare marketing material for trade shows (10 events per year). Coordinate with vendors all services required to have successful exhibitions (Anti-aging and Aesthetic fields). Accounting ⦁ Enter transactions in Quickbooks: accounts payable and receivable, bills, invoices, bank reconciliations. ⦁ Work closely with the accountant to provide necessary data for tax declaration. ⦁ Prepare invoices, purchase orders, credit notes, and checks. ⦁ Control inventory: cycle count monthly. Bank, credit cards, petty cash reconciliation (Quickbooks). ⦁ Generate financial statements and create presentations. Show less Administrative ⦁ Organize interviews together with a recruiter for new candidates. ⦁ Coordinate travels, accommodations, meetings and flights arrangements for executives and employees. ⦁ Plan, schedule, and coordinate meeting rooms. ⦁ Prepare sales and inventory report monthly also and not excluded general Executives inquiries. ⦁ Coordinate national and international shipments (imports & exports) with freight forwarders, US customs, couriers, and suppliers. ⦁… Show more Administrative ⦁ Organize interviews together with a recruiter for new candidates. ⦁ Coordinate travels, accommodations, meetings and flights arrangements for executives and employees. ⦁ Plan, schedule, and coordinate meeting rooms. ⦁ Prepare sales and inventory report monthly also and not excluded general Executives inquiries. ⦁ Coordinate national and international shipments (imports & exports) with freight forwarders, US customs, couriers, and suppliers. ⦁ Control and purchase office supplies and general company needs. Maintain office equipment. ⦁ Support in the creation of procedures, keep files and records of the Quality Manual System and assist the Quality Manager. Customer Service ⦁ Support distributors and Doctors on general inquiries: technical data, quotes, confidential documentation. ⦁ Negotiate best prices with vendors and suppliers ⦁ Response website chats support (Zopim) ⦁ Answer customer messages on social media platforms and customer service mailbox. Marketing ⦁ Social Media and E-commerce Management: Create and keep updated company website, social media and articles content. ⦁ Coordinate social media content and work closely with Graphic Designer (illustrator, photoshop knowledge). ⦁ Review and update product catalog, presentations, product data sheets and price list. ⦁ Prepare marketing material for trade shows (10 events per year). Coordinate with vendors all services required to have successful exhibitions (Anti-aging and Aesthetic fields). Accounting ⦁ Enter transactions in Quickbooks: accounts payable and receivable, bills, invoices, bank reconciliations. ⦁ Work closely with the accountant to provide necessary data for tax declaration. ⦁ Prepare invoices, purchase orders, credit notes, and checks. ⦁ Control inventory: cycle count monthly. Bank, credit cards, petty cash reconciliation (Quickbooks). ⦁ Generate financial statements and create presentations. Show less
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Boutique Connexion
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Miami/Fort Lauderdale Area
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Office Manager
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Apr 2012 - Nov 2014
Marketing SEO (Search Engine Optimization) for the websites (by external/internal links). Re-write and translate texts for blogs, forums, and different sites according to the keyword. Update content for the websites, social media and for newsletters. AdWords’ management Update product information and control the sales through all the platforms (Amazon-eBay) Research information about new and current products. Administrative / Customer Service Response customers… Show more Marketing SEO (Search Engine Optimization) for the websites (by external/internal links). Re-write and translate texts for blogs, forums, and different sites according to the keyword. Update content for the websites, social media and for newsletters. AdWords’ management Update product information and control the sales through all the platforms (Amazon-eBay) Research information about new and current products. Administrative / Customer Service Response customers email, messages in social media and by phone. Verify suppliers' payments Make the purchases for the administrative and operational work. Perform inventory control when required Report sales performance to the CEO Product prices management Show less Marketing SEO (Search Engine Optimization) for the websites (by external/internal links). Re-write and translate texts for blogs, forums, and different sites according to the keyword. Update content for the websites, social media and for newsletters. AdWords’ management Update product information and control the sales through all the platforms (Amazon-eBay) Research information about new and current products. Administrative / Customer Service Response customers… Show more Marketing SEO (Search Engine Optimization) for the websites (by external/internal links). Re-write and translate texts for blogs, forums, and different sites according to the keyword. Update content for the websites, social media and for newsletters. AdWords’ management Update product information and control the sales through all the platforms (Amazon-eBay) Research information about new and current products. Administrative / Customer Service Response customers email, messages in social media and by phone. Verify suppliers' payments Make the purchases for the administrative and operational work. Perform inventory control when required Report sales performance to the CEO Product prices management Show less
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pepsi ecuador
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Ecuador
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Regional Customer Service Manager
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2011 - 2012
Resolve and follow up customers complaints according to product non-conformities form. Visit customers to control company's service and products. Answer and redirect customers calls Create reports of trade marketing special projects Organize students and special groups guided visit to the factory and company facility. Resolve and follow up customers complaints according to product non-conformities form. Visit customers to control company's service and products. Answer and redirect customers calls Create reports of trade marketing special projects Organize students and special groups guided visit to the factory and company facility.
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Education
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2017 - 2017
Florida Atlantic University
Certificate in Marketing, Marketing -
2005 - 2009
Universidad Del Pacifico - Ecuador
Bachelor in Business Administration, Marketing and Sales, minor in Human Resources
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