Joel Shoai
Coordinator : Energy and Natural Resources at Technology Innovation Agency- Claim this Profile
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Bio
Credentials
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Business Communications
HP LIFEJul, 2019- Nov, 2024 -
Completion of certificate for project management NQF 4
Dibanisa Learning SolutionsOct, 2016- Nov, 2024
Experience
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Technology Innovation Agency
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South Africa
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Government Relations Services
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100 - 200 Employee
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Coordinator : Energy and Natural Resources
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Oct 2021 - Present
I am a coordinator for two units Energy and Natural Resources here are my duties : • Receive and perform a basic pre-screening evaluation on new applications and issue feedback letters to clients based on the outcome. • Accompany portfolio/programme managers to on-site meetings to assist with minute taking, filing the minutes on the system called GMS • Accompany portfolio/programme managers to Project Definition Workplace(PDW) to engage on the project plan, organization process • Assist with ensuring effective business processes are in place to coordinate activities in unit • Liaise with the legal and finance department to ensure contracts are complete and are properly filed • Capture, track, monitor and report on Unit’s operational budget • IAC Secretariat to capture the minutes of the meeting, prepare IAC pack for the committee and schedule the meetings • Coordinate and schedule meetings with new applicants and portfolio/programme managers • Internal and external customers are aware of units’ offerings • Update project dashboards with the statement of progress during the project review phase Show less
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Sage Informatics (Pty) Ltd
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South Africa
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IT Services and IT Consulting
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1 - 100 Employee
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Bid Coordinator
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Mar 2019 - Sep 2021
- Daily monitoring of portals pre-bid for clarifications, updates and post-bid for updates and notifications- Monitoring of relevant Sector notification websites and communication portals to identify relevant contracts to be evaluated to bid for. - Organise, assist and participate in project events (meetings)-Proofing and producing the finalised document/submission, ensuring it is to a high standard and dispatched either in hardcopy or electronically to the customer- Bid Preparation- Bid Processes- Bid Writing- Tender Preparation- Tender Submissions-Tender Management-Bids-Project Bidding-Contract Management-Procurement Show less
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Bid Office Coordinator
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Mar 2019 - Sep 2021
- Responsible for Bid/Tender submission and prequalification submission- Manage all incoming inquiry and submission- Prepare the proposals and submittals-Act as a document controller for some projects teams - Tender process planning stages-Documentation preparation and submission ( ensure compliance with specifications and public procurement legislation)
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Technology Innovation Agency
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South Africa
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Government Relations Services
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100 - 200 Employee
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Project Management Administrator / GCIP Intern
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Sep 2018 - Feb 2019
- Assist with any activity assigned as required. - Assist with preparing project work-plans - Assist with projects assessment and taking minutes of project meetings as required - Assist with retrieving, analyzing and capturing data related to GCIP-SA activities - I am familiar with GMS, used to capture data. -Maintain project documentation - Co-ordinate and attend project meetings - Assist with any activity assigned as required. - Assist with preparing project work-plans - Assist with projects assessment and taking minutes of project meetings as required - Assist with retrieving, analyzing and capturing data related to GCIP-SA activities - I am familiar with GMS, used to capture data. -Maintain project documentation - Co-ordinate and attend project meetings
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Openserve
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South Africa
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Telecommunications
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700 & Above Employee
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IT/ FTTH Project Coordinator intern
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Oct 2016 - Oct 2017
- As a Project coordinator, I am responsible for the assurance of project delivery from initiation, planning, execution and closure of the all FTTH (Fibre to the home) related projects. -To schedule project,draw, generate, analyse, update and escalate within the NEB environment. -Provide feedback, tracking and Update -Productivity reports weekly/monthly - Capturing time sheets and updating hours remaining of existing projects -Project admin and support. Oversee day to day admin of current projects and new projects - Quotes, purchase orders, stock requisitions -Assist management with communication of meeting times on behalf of project team -Resource allocation and customer communication -follow ups with technicians and other resources I am familiar or ability to use the following system : BPM - I used it to upload E101, and used Visio and Bizagi to do Business process mapping. SAP - To allocate funds for the project. PST - to condutc FLND and upload documents MET - to check if material for the project is available. Servact/Unibase - To create a project Email - As a project coordinator my duties include, but not limited to: • Monitoring of both long-term and short-term projects from high-level planning, detail planning, execution and until financial closure. • Scheduling of all projects in my domain in PST (Project Scheduling Tool) on a daily basis. • Liaising with the planning section to furnish AOP dates for ease of communication with other stakeholders in the PST tool. • Initiate and monitor progress of the Service Provider appointment process, submission of IE101 for processing SP payments in preparing for financial closure documents. • Initiate and monitor progress of the material procurement process, drive the material procurement process to fast track delivery dates. • Initiate sourcing of material from other projects to escalate projects in the critical path whose target dates are likely to be missed due to delays in material delivery dates Show less
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African Sales Company (ASCO)
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South Africa
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Retail Health and Personal Care Products
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100 - 200 Employee
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Fragrance Specialist
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Apr 2015 - Jun 2016
- Establish rapport with customers - Determine customer needs - Link customer needs to ASCO profile - Maintain relationship with existing customer - Source new customers - Do event within the store - Assess current stock levels and order - Ensure effective house keeping - Draft monthly, weekly and daily plans - Establish rapport with customers - Determine customer needs - Link customer needs to ASCO profile - Maintain relationship with existing customer - Source new customers - Do event within the store - Assess current stock levels and order - Ensure effective house keeping - Draft monthly, weekly and daily plans
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Edcon
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South Africa
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Retail
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700 & Above Employee
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Retail Associate
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Nov 2011 - Mar 2015
• Ask customer how they can be helped • Provide customers with product information that they need • Escort customers to the correct aisles • Explain product features and warranty agreements • Demonstrate the working of a product when the customer asks • Provide customers with information on daily deals and promotions • Assist customers by taking down products that may not be easy to reach • Provide information regarding each product and any discount offers associated with it • Respond to customers’ requests and concerns in a resourceful manner • Handle cashier duties by taking cash or credit cards in exchange of goods sold • Manage product returns and exchanges • Reserve products for online orders • Pick and pack orders for shipping purposes Show less
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University of Johannesburg
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South Africa
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Higher Education
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700 & Above Employee
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Student Mentor, Academic Development Centre
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Feb 2013 - Jun 2013
-Was a student liaison first-year students. - Build a sense of academic community among a small group of first-year students. - Assist in planning the course syllabus as well as extracurricular activities. - Assist in the delivery of transitional issues from high school to college. - Assist in lectures, presentations, and other assignments in and out of class. - Assist in discussion of all syllabus topics, as well as take ownership of specific transitional syllabus topics. - Give opinions and responses to class discussions and topics. -Assist in making connections campus resources and support services. Show less
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Education
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2017 - 2019
University of Johannesburg
Bachelor of Technology (BTech) Management Services, Quality and Operations Management/engineering -
2012 - 2016
University of Johannesburg
National Diploma in management services, Quality and Operations Management/engineering -
2010 - 2011
Boston City Campus & Business College
national certificate marketing management, level 4 -
2005 - 2009
kgothalang Secondary School
Matric
Community
