Travel Logistics Manager

• May 2023 - Present

Travel Logistics Administrator

• Jan 2023 - Present

Property Asset Manager

• Jun 2020 - Jan 2023

• Attending to tenant queries and complaints; • Administration of account recons on a monthly basis and keeping a record thereof; This includes municipal accounts • Maintaining tenant relationships; • Conveying tenant requirements to the Directors and managing the line of communication thereafter; • Administration and rectification of municipal related matters arising from landlord and tenants; • Assisting with municipal queries and compliance matters from both landlord and tenant/’s; • The administration for building maintenance work and controlling of budget; • Tracking cost’s and budgets per property; • Managing tenant relationships (to a certain degree) for any other matters not mentioned; • Administration of cost controls on certain development projects and assisting with the compilation of cost reports per project on a weekly and monthly basis; • Lease administration from inception PLUS tenant negotiations; This includes drafting offers to lease plus lease agreements as well as perusal of retail brand leases with LL • Monthly recon of leases and invoices; To keep track of lease expire and notice periods and commence with LL/Tenant discussions • Assisting with invoice recons and any ad-hoc duties that may arise; • Assisting with high level acquisition analysis of transactions. • Assisting with process required post property acquisition Show less

Special Projects Coordinator

• Aug 2018 - Apr 2020

PROJECT CO-ORDINATOR DUTIES• Working together with architect to ensure that building plans are submitted to the City of Cape Town• Meeting and liaising with various service providers (surveyors, engineers etc.) to ensure that they can assist in getting the Mechanical, Fire, and Health regulations of the City on building plans in order• Working together with service providers as well as engineers to arrange and organize plans, installations and building works to take place • Interviewing and hiring of contractors and overseeing budgets to keep costs low • Meeting and liaising with The City of Cape Town in order to submit building plans for approval and ensure that all documentation required are in order and are completed according to compliance• Creating a project plan for work implementation and cash-flow projection for the project• Assisting with plan implementation, ensuring that service providers are on-site when required and that works are done in accordance with the approved plans as well as mechanical & fire engineer’s plansTENANT/LANDLORD DUTIES• Oversees the operations of a commercial or residential property. • Oversees a variety of employees, such an accounting department, sales department, maintenance department, and grounds-keeping department. • Periodic inspections of the various parts of the grounds to make sure that everything is in working order. Additionally, work should be followed up on to ensure swift completion. • Interviewing and hiring of contractors • Oversee budgets, so it is important to keep costs low. • Tenants that have complaints or suggestions, with my strong customer service skills, the desire to be able to problem-solve, and the ability to use available resources to come to a positive outcome. • Supervise on-site staff and coordinates repairs and maintenance.• Process leases, ensure that accounts department collects rent Show less

Personal Assistant

• Apr 2018 - Mar 2020

Provided highly efficient administrative support to Head of Economic Development to ensure optimal efficiency in a very busy, fast-paced, deadline driven environmentCollaborated with staff at various management levels within the organization to ensure that all individual reports were completed on-time and to the highest standardStreamlined Key Performance Indicator information from all branches under the Directors control which improved report accuracy and reduced overhead costsManaged office operations to ensure efficient office environmentDelivered excellent customer service and support skills to the public strictly adhering to company policiesDeveloped procedures for ensuring co-ordination of schedules and meetings increasing efficiency. Show less

Administrator & Operations Manager

• Jul 2017 - Mar 2018

Responsible to all administrative work including accounts payable/receivable, bookkeeping, data entry, office work, answering phones, ordering of supplies and equipment, inventory, scheduling meetings and appointments, travel, customer relations and all regular financial responsibilities including petty cash and all internal and external communication Responsible for hiring of vehicles for installations Liaison for all business leads and follow-ups Plan and coordinate administrative procedures and systems and devise ways to streamline processes Show less

Personal Assistant to Director Cape Town Stadium

• Aug 2016 - Jul 2017

City of Cape Town, Cape Town Stadium (Office of the Director) Position: Personal Assistant (Senior Secretary) to the Director: Cape Town StadiumPeriod: 01 August 2016 - CurrentDuties Include:• Managing the Director’s diary daily (scheduling appointments, meetings, etc.)• Answering the telephone and liaising with clients and suppliers with regard to bookings, events and stadium related issues• Filing of all correspondence to and from the Director• Managing the Directors dashboard and meeting with the Director to discuss items of importance to be handled immediately• Preparing overtime spread sheet for Director to have an overview of all overtime of the stadium staff and to ensure staff do not work over the 40 hour limit each month• Preparing files for meetings with all relevant documentation pertaining to the meeting subject• Collating and preparing monthly delegations and decisions made by the Director to be submitted to the office of the CFO• Typing of the letters, memos and drafting emails on behalf of the director• Ensuring that all documents coming through the office of the director is correct, checked and signed and has all the relevant documentation needed in order for the director to approve/sign off documentation• Assisting managers with their diaries as well as typing of documents, scanning and emailing documents.• Assisting in drafting of reports, creating graphs/spread sheets• Assisting in compiling the SDBIP and the Business improvement plans quarterly• Sitting in on Management meetings, taking minutes, providing feedback on relevant matter relating to the role of Senior Secretary• Meeting with the Director on a daily basis to ensure that his diary is in order and to ensure that he has details/information he requires for his meetings • Following up on matters of urgency in the Office of the Director• Filing and ad-hoc administrative duties Show less

Personal Assistant to Director Supply Chain Management

• Dec 2013 - Jul 2016

City of Cape Town, Supply Chain Management (Office of the Director) Position: Personal Assistant to the Director: Supply Chain ManagementPeriod: 01 December 2013 - 31 July 2016Duties Include:• Managing the Director’s diary daily (Scheduling appointments, meetings, etc.)• Answering the telephone and liaising with clients and suppliers with regard to tenders, procurement of goods and supplier registration• Filing of all correspondence to and from the Director• Creating reservations, scanning out reserved stock at the Civic Centre stores, requisitions, receiving stock from suppliers and processing of GRN’s• Receiving deviation reports, creating report numbers and recording reports on a spreadsheet daily and filing of report in a monthly order• Capturing reports onto the Tender Tracking System (TTS) and ensuring that the TTS system is updated with all approved reports• Receiving of letters/emails/faxes – Frequent payment or 14 day payment requests, updating spreadsheet• Ensuring that the staff kitchen is replenished daily and updating of the SCM consumables register • Receiving of stationery orders, ordering of stationery for the various sections within SCM and distributing stationery, updating the SCM cartridge spreadsheet• Typing of the letters, memos and drafting emails on behalf of the director• Ensuring that all documents coming through the office of the director is correct, checked and signed and has all the relevant documentation needed in order for the director to approve/sign off documentation• Collection of the Directors newspaper every morning• Distribution of the Tenders adverts weekly• Assisting managers with their diaries as well as typing of documents, scanning and emailing documents.• Booking of 8th floor boardrooms - for various meetings• Filing and ad-hoc administrative duties Show less

Admin Clerk

• Jul 2012 - Aug 2013

City of Cape Town, Hillstar Waterworks (Water & Sanitation) Position: Time & Administration Office -Clerk 1 Period: – 01.07.2012 – 30.08.2013 Duties Include: • Check daily if devices in business area are operational • Monitor clocking activities daily • Create Error Report (ZPY_TIME_MANAGE) daily • Investigate all errors, e.g. missing clocks, no attendance • Follow up on clocking errors by liaising with affected employees • Do corrections on missing/incorrect clocks on receipt of authorized manual clocking form • Capturing of leave forms • All leave forms must be recorded, captured and filed at source for audit purposes • All leave captured must be checked for correctness • Ensure that time statements are printed, signed by the employee, approved by the Line Manager at the end of each month, where after it must be filed for audit purposes • Ensuring that error reports are sent to Mangers on a weekly basis for all admin staff • Ensuring that yellow sheet (overtime, short-time & standby) sent through to CMC Pay Office is correct & that it is sent to the CMC Pay Office in due time. • Capturing of annual leave, sick leave, overtime onto SAP • Capturing of Short-time, Overtime & Standby onto yellow sheet sent through to CMC Pay office • Checking & ensuing that errors on SAP Time management is maintained & updated correctly • Capturing of Manual clock forms • Assisting & checking that time statements are signed & that leave, manual clocks & HR forms are completed correctly • Implemented and helped with the new overtime process within reticulation, assisting with training and development of staff • Knowledge in capturing of C3 Notifications, as well as the processing thereof • Assisting with filing, updating feedback and operations on the SAP system • Assisting my manager by arranging staff meetings, capturing minutes for meetings as well as typing up emails • Creating templates and documents to assist staff members in completing their work more efficiently etc. Show less

Accounts Clerk

• Mar 2011 - Jun 2012

Receive all suppliers and other invoices. Receive copies of all orders generated internally. Match up orders to suppliers invoices and ensure that the price, quantity and description on the invoice agree to the order. Collate all imports related documents and ensure that a Goods received voucher is made out and attached. The Vat is calculated and that the vat on the DA500 agrees to the vat on the clearing companies invoice.The Suppliers invoice, Bill of Lading and customs documentation are all attached.The forwarding and clearing agents invoices are attached. All suppliers invoices to be captured onto pastel. Ensure that all suppliers’ invoices are processed to the correct general ledger account in Pastel.Ensure that Vat is claimed correctly.Print out a transaction listing of the pastel cost of sales accounts.At month end all suppliers accounts in pastel are to be reconciled to suppliers statements. All payments made in advance to suppliers are to be listed on a separate spreadsheet. Prepare a list of all creditors to be paid at month end that can be put onto the cash flow document. Compile a list of all weekly invoices to be paid on Fridays and submit for payment. Ensure all weekly and other creditors are submitted for payment on time. For regular monthly payments for leases , hiring of equipment and other miscellaneous contracts, obtain a copy of the agreement with the service provider and tick off each months payment against a schedule to keep track of the payments to ensure that no extra payments are made.Ensure that all invoices for miscellaneous payments are filed in an orderly fashion and are paid on time.Examples of these are monthly and annual invoices that are issued against Origin like WCA, Liquor License.Talk to managers and compile a list of these and input them onto your calendar so that they can be looked out for and followed up. Show less

Accounts Clerk

• Mar 2011 - 2012

• Receive all suppliers and other invoices. • Receive copies of all orders generated internally. • Match up orders to suppliers invoices and ensure that the price, quantity and description on the invoice agree to the order. • Collate all imports related documents and ensure that • A Goods received voucher is made out and attached. • The Vat is calculated and that the vat on the DA500 agrees to the vat on the clearing companies invoice. • The Suppliers invoice, Bill of Lading and customs documentation are all attached. • The forwarding and clearing agent’s invoices are attached. Show less

Debtors Clerk

• Apr 2008 - Feb 2011

• Prepare all file covers for files to be invoiced • Check disbursements has all been recovered • Invoice all files that has been prepared and check • Send all invoices to clients once completed • Hand all Invoices to SA for internal invoices • Follow up that invoices are received back in 24hrs • Allocated of creditors received from Creditors Department • Ensuring the all operational staff is handed copies of creditor’s invoices • Making copies of all creditors invoices • Handing all allocated creditors invoices to creditors department • Preparing the weekly Debtors Report for the Cash Flow meeting • Following up Debtor Payments • Resolving Debtors queries • Doing the daily cash flow • Liaise with clients when necessary • Processing of Debtors Journals • Assist all operational staff and admin staff when required • Assist Admin with any queries • Prepare WIP report for Weekly meetings • Ensure that all files are followed up on that is on the report • Ensure that all nominal journals are complete • Emailing & calling debtors requesting payment. • Arranging C&F filing system to be sorted • Processing of general journals for write-offs and revenue re-allocations • Setting up of the WIP (Work in progress) report & debtors reports on a weekly basis with comments & queries of various clients. • Courier of invoices to clients • Allocate suppliers invoices and distribution thereof to various persons. • Follow-up that supplier invoices are authorized and given back to capturing clerk • Following up of queries Show less