Experience

AltaGas Ltd.

• Canada
• Oil and Gas
• 500 - 600 Employee

• Administrative Assistant

  • Jul 2015 - Present



MRC Global

• United States
• Oil and Gas
• 700 & Above Employee

• Project Administration

  • Sep 2013 - Mar 2015

  Review and process sales orders received from project managerSource material from stock, vendors or main branchConfirm and enter shipping and receiving information into ERP system (SIMS)Release material to vendors and work with warehouse staff to manage delivery datesCreate purchase ordersAct as central liaison for all order paperwork.Develop specific goals and plans to prioritize, organize, and accomplish my work Review and process sales orders received from project managerSource material from stock, vendors or main branchConfirm and enter shipping and receiving information into ERP system (SIMS)Release material to vendors and work with warehouse staff to manage delivery datesCreate purchase ordersAct as central liaison for all order paperwork.Develop specific goals and plans to prioritize, organize, and accomplish my work



Unified Alloys

• Project Admin/Document Control

  • May 2012 - Aug 2013

  Role and responsibilities:Confirm and enter shipping and receiving information into ERP system (i5) and into the customers’ materials management systemEnsure that the appropriate documents (MTRs and PMI reports) compare to what is being shipped/receivedSupport executive level reporting for the Major Project Manager such as quarterly on time delivery and troubleshoot any discrepanciesOrder release material for Suncor and work with warehouse staff to manage delivery dateReview expediting reports daily and confirm with customers if material is on scheduleMaintain shipping/receiving log and send to Project Team on a daily basis.Create and maintain document files for ease of access



Alberta Health Services

• Canada
• Hospitals and Health Care
• 700 & Above Employee

• Project Coordinator

  • Jul 2010 - May 2012

  Role and responsibilities:Provide high-level coordination and leadership on current IT projects to enhance and support implementationsWork closely with project leadership, independently and in a team environment under the general supervision of the project managerParticipate as a member of the core CIS Program Edmonton teamCommunicate as an integral member of the teamReport directly to the Program Manager - CIS Program EdmontonIssue and risk management coordination as assignedReview and track work products and deliverablesInvestigate and follow-up of invoicesAssist with preparation of financial reports and update budget tracking reportsAssist in the preparation of status reportsIdentify problems/issues and escalate as appropriateDevelop and present CIS Program level presentations for Senior Executive Sponsors and Steering Committee levelsFacilitate and organize Program, Executive and Project Team planning and working sessionsPerform as Project Coordinator in projects and initiatives at both Program and Project levels Perform as a Project Coordinator on the following projects; Clinical Information Systems (CIS) - Edmonton Zone, Procure To Pay (P2P), Diagnostic Imaging (DI)



M&D Glass and Aluminum (2008) Incorporated

• Office Manager Commercial Glass

  • Feb 2009 - May 2010

  Construction IndustryRole and responsibilities:Implemented and managed daily operation of office functions and proceduresLiaised with customers and vendors in order to provide excellent serviceImplemented QuickBooks Pro 2010 for all bookkeepingProcessed payroll and maintained employee recordsProcessed accounts receivable, which included invoicing customers, receiving and recording paymentsProcessed accounts payable, which included paying monthly bills and vendor invoicesMaintained record of contracts for billing purposesSubmitted source deductions ,determined and filed GST to Revenue CanadaRecorded and inputted data for company expenses



SUNCOR Energy Services Incorporated/IMS FABTRACK Ltd

• Materials Coordinator

  • Dec 2005 - Feb 2009

  Offsite Fabrication Team Oil and Gas Industry Various Projects - High ProfileRole and responsibilities:Managed and coordinated the flow of electrical cable between the supplier of choice and Suncor jobsites and/or module yardsCommunicated daily with the site and shop locations as well as the material suppliers to assist the project in making required at-site dates, avoid shortages of materials and minimize excess material at the end of the projectWorked closely with the various sites to troubleshoot incorrect deliveries and missing materialImported data into material tracking systemAssisted in day to day operation of officeManaged and coordinated electrical cable for delivery to the Suncor jobsiteResponsible for the control and integration of the supplier of choice and Suncor cable dataVerified excess material as available for sale to other projects or supplier of choice clientsTracked the excess material credits for the Bulks ManagerAssisted the Bulks Manager in reconciling invoicesProvided vacation coverage for site cable coordinatorEntered pipe spool drawing information into IMS FabTrackCompleted shop material requests, order releases, and material receiving



Suncor

• Canada
• Oil and Gas
• 700 & Above Employee

• Materials Coordinator

  • 2005 - 2009

  Electrical cable coordinator for Suncor central bulks using IMS Fabtrack Electrical cable coordinator for Suncor central bulks using IMS Fabtrack



Canadian Natural Resources

• Accounts Payable

  • Jul 2004 - Nov 2005

  Accounts Payable Oil and Gas Industry Role and responsibilities:Verified vendor invoicesAccurately coded vendor invoices for approvalEfficiently entered invoices into JD EdwardsVerified accuracy of data entryPromptly responded to vendor inquiries and dealt with problem invoicesCoordinated with head office accounts payable to facilitate payment of invoicesTrained new staff on Enterprise One software Accounts Payable Oil and Gas Industry Role and responsibilities:Verified vendor invoicesAccurately coded vendor invoices for approvalEfficiently entered invoices into JD EdwardsVerified accuracy of data entryPromptly responded to vendor inquiries and dealt with problem invoicesCoordinated with head office accounts payable to facilitate payment of invoicesTrained new staff on Enterprise One software



SNC-LAVALIN Incorporated

• Site Office Manager Engineering Industry

  • Apr 2001 - Jun 2004

  Role and responsibilities:Responsible for set up and implementation of administrative proceduresResponsible for assisting in the setup of new office and trailer complexManaged daily operation of 65 person officeEfficiently assisted project manager and all teams with administrative functionsCost-effectively maintained office supplies for main complex, warehouse and shopsCompiled various monthly and weekly reports from information obtained from managersUpdated various detailed spreadsheets with crucial project information dailyCoordinated company functionsEnsured staff acquired cell phones, vehicles, office equipment, etc.Booked travel/hotel arrangements for staffPerformed as a Site Office Manager on the following projects; Syncrude UE-1 Project,



SNC Lavalin Inc/Syncrude UE-1 Project

• Office Manager

  • 2001 - 2004