Experience

Interlock® Metal Roofing Systems

• Canada
• Construction
• 1 - 100 Employee

• Executive Assistant

  • May 2017 - Present

  Support the President – organize the day-to-day administrative support and completing the important activities on-time and within the requested time frame Support the President with Projects and Deliverable (including researching, scheduling and coordinating) – completing (or assisting with) these activities on time and within the requested date from the President Support the President – organize the day-to-day administrative support and completing the important activities on-time and within the requested time frame Support the President with Projects and Deliverable (including researching, scheduling and coordinating) – completing (or assisting with) these activities on time and within the requested date from the President



Britco

• Construction
• 1 - 100 Employee

• Administrative Assistant / Receptionist

  • Jan 2017 - Mar 2017

  1. Administrative Assistant Activities * Screens and responds to e-mail and voicemail on behalf of the President. * Books and coordinates travel requirements on behalf of the President. * Assists Executive by scheduling meetings, assembling the agenda and meeting materials by collecting information/data from committee members, drafting agendas, organizing guest attendance, and following up on related actions. * Sets up and maintains departmental filing system in… Show more 1. Administrative Assistant Activities * Screens and responds to e-mail and voicemail on behalf of the President. * Books and coordinates travel requirements on behalf of the President. * Assists Executive by scheduling meetings, assembling the agenda and meeting materials by collecting information/data from committee members, drafting agendas, organizing guest attendance, and following up on related actions. * Sets up and maintains departmental filing system in accordance with Sharepoint guidelines and effective document control practices. * Provides the Executive support, e.g. Formulation of documentation including development of power point presentations and excel spreadsheets, etc. * Organizes the logistics of meetings and related catering. Stocks boardroom with supplies, keeps boardroom clean and tidy * Assists with various projects as required. * Other duties as assigned. 2. Receptionist Activities * Answering and directing incoming phone calls, taking messages as required * Greeting guests and visitors and alerting staff of arrival * Processing incoming and outgoing mail and courier packages, including opening and date stamping all general correspondence, and distributing incoming faxes * Responsible for general tidiness of reception area, supply cupboards, storage room, boardroom, meeting rooms and kitchen. This includes both floors * Maintaining an adequate inventory of office supplies this includes: > supply cupboards, storage > office equipment supplies (printers, mailing machine) > kitchen & washroom supplies * Responding to public inquiries * Looking after the 'visitor' book and security passes * Assisting with meetings and events as required * Overseeing the booking of meeting rooms Show less 1. Administrative Assistant Activities * Screens and responds to e-mail and voicemail on behalf of the President. * Books and coordinates travel requirements on behalf of the President. * Assists Executive by scheduling meetings, assembling the agenda and meeting materials by collecting information/data from committee members, drafting agendas, organizing guest attendance, and following up on related actions. * Sets up and maintains departmental filing system in… Show more 1. Administrative Assistant Activities * Screens and responds to e-mail and voicemail on behalf of the President. * Books and coordinates travel requirements on behalf of the President. * Assists Executive by scheduling meetings, assembling the agenda and meeting materials by collecting information/data from committee members, drafting agendas, organizing guest attendance, and following up on related actions. * Sets up and maintains departmental filing system in accordance with Sharepoint guidelines and effective document control practices. * Provides the Executive support, e.g. Formulation of documentation including development of power point presentations and excel spreadsheets, etc. * Organizes the logistics of meetings and related catering. Stocks boardroom with supplies, keeps boardroom clean and tidy * Assists with various projects as required. * Other duties as assigned. 2. Receptionist Activities * Answering and directing incoming phone calls, taking messages as required * Greeting guests and visitors and alerting staff of arrival * Processing incoming and outgoing mail and courier packages, including opening and date stamping all general correspondence, and distributing incoming faxes * Responsible for general tidiness of reception area, supply cupboards, storage room, boardroom, meeting rooms and kitchen. This includes both floors * Maintaining an adequate inventory of office supplies this includes: > supply cupboards, storage > office equipment supplies (printers, mailing machine) > kitchen & washroom supplies * Responding to public inquiries * Looking after the 'visitor' book and security passes * Assisting with meetings and events as required * Overseeing the booking of meeting rooms Show less



GrowthWorks

• Venture Capital and Private Equity Principals
• 1 - 100 Employee

• Executive Assistant

  • Mar 2013 - Dec 2016

  * Responsible for maintaining and managing the daily schedule of the CEO, including initiating meetings (Business, Government, Personal), setting up all meetings, teleconferences and videoconferences using Microsoft Outlook across multiple time zones nationally and internationally * Advise various parties of CEO’s availability in planning meetings * Ensure travel arrangements are made for CEO (booking air, accommodation, limo, car rental, train etc.) * Scheduling and… Show more * Responsible for maintaining and managing the daily schedule of the CEO, including initiating meetings (Business, Government, Personal), setting up all meetings, teleconferences and videoconferences using Microsoft Outlook across multiple time zones nationally and internationally * Advise various parties of CEO’s availability in planning meetings * Ensure travel arrangements are made for CEO (booking air, accommodation, limo, car rental, train etc.) * Scheduling and coordinating meetings and conferences between Board of Directors, Senior Management Team or other parties. Schedule quarterly national staff meetings * Handling of incoming and outgoing mail for CEO * Receive expense reports from Board of Directors, SMT (senior management team), other CEO direct reports , and submit to accounts payable for payment * Coordinate signing of all corporate documents with legal counsel * Responsible for filing * Manage and update Contacts in Outlook for CEO * Book accommodation for Directors * Coordinate and communicate the scheduling of quarterly Board Committee, Board of Directors and Annual Shareholder meetings with Board Chair and Directors * Coordinate assemblyboard materials on an as needed. Ensure sufficient supplies are on hand to meet delivery deadlines. * Arranging couriers as needed. * Order and manage office supplies including ordering business cards nationally, company letterhead, envelopes and all other stationery. * Day-to-day maintenance of office i.e. Alert office management to significant janitorial or security issues. Contact building management to conduct minor repairs, light replacement, etc. * Order office furniture as requested and arrange for furniture repairs as needed. * Order and manage kitchen supplies * Communicate with Security when visitors passes need to be issued or when weekend access needs to be arranged for office repairs Show less * Responsible for maintaining and managing the daily schedule of the CEO, including initiating meetings (Business, Government, Personal), setting up all meetings, teleconferences and videoconferences using Microsoft Outlook across multiple time zones nationally and internationally * Advise various parties of CEO’s availability in planning meetings * Ensure travel arrangements are made for CEO (booking air, accommodation, limo, car rental, train etc.) * Scheduling and… Show more * Responsible for maintaining and managing the daily schedule of the CEO, including initiating meetings (Business, Government, Personal), setting up all meetings, teleconferences and videoconferences using Microsoft Outlook across multiple time zones nationally and internationally * Advise various parties of CEO’s availability in planning meetings * Ensure travel arrangements are made for CEO (booking air, accommodation, limo, car rental, train etc.) * Scheduling and coordinating meetings and conferences between Board of Directors, Senior Management Team or other parties. Schedule quarterly national staff meetings * Handling of incoming and outgoing mail for CEO * Receive expense reports from Board of Directors, SMT (senior management team), other CEO direct reports , and submit to accounts payable for payment * Coordinate signing of all corporate documents with legal counsel * Responsible for filing * Manage and update Contacts in Outlook for CEO * Book accommodation for Directors * Coordinate and communicate the scheduling of quarterly Board Committee, Board of Directors and Annual Shareholder meetings with Board Chair and Directors * Coordinate assemblyboard materials on an as needed. Ensure sufficient supplies are on hand to meet delivery deadlines. * Arranging couriers as needed. * Order and manage office supplies including ordering business cards nationally, company letterhead, envelopes and all other stationery. * Day-to-day maintenance of office i.e. Alert office management to significant janitorial or security issues. Contact building management to conduct minor repairs, light replacement, etc. * Order office furniture as requested and arrange for furniture repairs as needed. * Order and manage kitchen supplies * Communicate with Security when visitors passes need to be issued or when weekend access needs to be arranged for office repairs Show less



Colomajic

• Administrative Assistant

  • Sep 2010 - Apr 2014