Joanna Małecka - Czerw
Senior Office Manager at VirtusLab- Claim this Profile
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polski Native or bilingual proficiency
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angielski Limited working proficiency
Topline Score
Bio
Credentials
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Kurs Skuteczny MAnager - kluczowe kompetencje
strefakursów.plFeb, 2023- Sep, 2024 -
Techniki negocjacji od podstaw
strefakursów.plNov, 2022- Sep, 2024 -
Umiejętności miękkie w pracy zdalnej - budowanie relacji i organizacja pracy
strefakursów.plNov, 2022- Sep, 2024 -
Profesjonalny Office Manager
HIGH5 Group sp. z o.o.Apr, 2021- Sep, 2024
Experience
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VirtusLab
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Poland
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Information Technology & Services
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200 - 300 Employee
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Senior Office Manager
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Aug 2022 - Present
- Planning and organisation of the development of office spaces and adaptation of the spaces for work in hybrid mode- Preparation and implementation of organizational procedures- complex organisation of the office’s work- Maintenance of order and image of the offices- Supply of the office with food, office supplies, furniture and equipment- Contact with suppliers and contractors) Offers, Contracts, Coordination) and Negotiations on the Terms of Cooperation- Preparation of jobs for new employees- Cooperation with building managers and technical services- Organization of company meetings (internal and external)- Maintenance of the functionality of the equipment in the offices (service, inspection, repair)- Preparation of accounts, reports and preparation of documents necessary for the smooth operation of the office and the department- Operational support for other departments of the company- Solving problems related to the operation of the office Show less
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Office Specialist
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Oct 2019 - Jul 2022
- Receive a post in location, enter a correspondence in the file, send shipping- Management of access cards to the building and to the office- Taking care of the flow of information- Coordinating the meeting calendar- Office management (contact with external suppliers, contractor and technical service, reporting defects, coordinating warranty repairs, purchasing office equipment and supplies (inc food), coordination of cleaning services)- Organize company events, parties, and meetings- Cooperation with technical service and external companies- Guest service- Caring for the appearance and technical condition of the office- Performing ES tasks without direct supervision- Other administrative works and supporting management Show less
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GlobalLogic
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United States
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Software Development
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700 & Above Employee
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Administrative Specialist
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Apr 2017 - Sep 2019
- Assistant of DC Head, - Organize of business trips (book travel arrangements, register a delegation trip, prepare application to delegation trip, book a rail and air tickets, reserve a location, rent a car during a trip, order an agreement for private car, prepare settlement for delegation) - Organize and schedule meetings and appointments in location (inc. prepare a meeting room) - Receive a post in location, enter a correspondence in file, send shipping - Describe invoices - Make an employee’s settlements (reimbursements) - Management of access cards to the building and to the office (ordering new cards, blocking the lost), supervision over the monitoring system - Taking care of the flow of information - Coordinating the meeting calendar - Office management (contact with external suppliers, contact with the Landlord, contractor and technical service, reporting defects, coordinating warranty repairs, purchasing office equipment and supplies (inc food), coordination of cleaning services) - Organize company events, parties and meetings - Cooperation with Landlords, technical service and external companies - Helping with on-boarding for new employees - Cooperation with marketing team (office branding, logo etc.) - Cooperation with HR team (sending employee documents, coordinating cards to restaurants, preparing monthly benefits reports, support for onboarding and offboarding processes etc.) - Performing travel HD training - Guest service (booking of hotels, ordering transfers) - Caring for the appearance and technical condition of the office - Performing ES tasks without direct supervision - Processing tickets on HelpDesk - Other administrative works and supporting management Show less
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Administrative Worker
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Jun 2014 - Jun 2016
- Assisting a management in administrative duties, - Ordering office supplies and researching new deals and suppliers, - Search announced tenders for the waste disposal, - Supervision over the proper flow of documents and information, - Coordinating meeting room bookings and logistics for conference, - Handling incoming and outgoing correspondence, - Preparation of tender documents, - Extensive diary management, arranging meetings, rescheduling, sending confirmation, - Managing cooperation between departments - the Department of Payroll and Human Resources, - Cooperating with the Department of Accounting, - Taking care of the correct equipment for the clothing store employees, - Keeping records of working time allows calculation of wages, - Keeping records of fixed assets and inventory, - Keeping records of damage and collision truck fleet, - Resolving issues relating to the damage and collision car, - Keeping the body of issues related to the protection workers protective clothing, preventive meals and soft drinks, - Cooperation with internal and external sites and offices, - Organizing and supporting visits, - Preparing PowerPoint presentations and Excel reports. Show less
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WIŚNIOWSKI
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Poland
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Wholesale Building Materials
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100 - 200 Employee
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Environmental Protection Specialist
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Sep 2013 - Feb 2014
- Keeping records resulting from environmental regulations, - Organizing and supervising tasks related to the protection of the environment for ex.: waste management and water and wastewater management, - Writing out invoices for the acceptance of waste to external companies, - Inventory of packaging consumption for the third and fourth quarter 2013, - Running reports galvanizing galvanic - Recording the consumption of paints for the paint shop with their ordering, - Refer to periodic testing for employees who have contact with chemistry, - Create a file containing a list of packaging used in the company - creating a file storage panels for fire galvanizing and paint shop, - Cooperation with the Accounting Department, - Cooperation with the Department of Quality Management - to create summaries and analysis complaints for the years 2010 - 2013, - The establishment of rankings on the price of paints with external companies, - Analyzing the parameters characterizing the state of pollution environment, - Preparation of documentation for issuing decisions / permits environmental, - Preparation of reports and studies on the impact of various projects on the environment, - Creating and writing down the health and safety instructions for the chemicals used in the production of the company, - Cooperating with the various departments in the company in terms of the tasks and goals of environmental protection. Show less
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Education
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2008 - 2013
Uniwersytet Rolniczy im. Hugona Kołłątaja w Krakowie
Master of Science (M.S.), Eenvironmental Engineering -
2010 - 2012
Politechnika Krakowska im. Tadeusza Kościuszki
Pedagogical Training, Pedagogical Studies for university graduates
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