Admin Officer

• Feb 2022 - Present

Document Controller/Accounts Assistant

• Sep 2019 - Nov 2021

• Provides support to the Accounts Department. • Data Entry of Cash and Bank Receipts thru SAP Business One. • Ensures all documents are monitored accordingly and filed up date. • Check completeness of all invoices and make follow up as needed. • Prepares summary report and analysis related to accounts payable such as DEWA, Emicool, Etisalat, ENOC, Salik and other related transactions. • Prepares reconciliation of payment and identifying discrepancies. • Monitors vehicles for renewal and fines and prepares top up request as needed. • Prepares cash sales summary report for Accounts Receivable. • Assists on keeping track of all accounts for payment and preparation of documents related to Tenancy and Maintenance. • Monitor and Update the documents required for Customer Account. • Assists on preparation of Bank Receipts and Cash Receipts vouchers. • Prepares transmittal of documents and invoices to be delivered to corresponding departments. • Assists with month-end closing of transactions. • Provides list of utilities expense to Accounts Manager for the reports. • Maintains confidentiality of all financial data and documents. Show less

Yell Website Support

• Nov 2018 - Aug 2019

• Attracts potential customers by answering product and service queries. • Edit customer websites such as font styles and colors, images, contact information and maps depending on their request. • Maintains customer records by updating account information • Resolves product or service problems by clarifying customer’s complaint, determining the cause of problem, selecting and explaining the best solution to solve the problem. • Take actions on tickets related to amendments and queries. • Contributes to team effort by accomplishing related results as needed. • Performs any duty assigned by supervisor. Show less

HR Payroll Assistant

• May 2018 - Nov 2018

• Process employee timesheets and leaves and other information required for payroll processing. • Timekeeping and encoding of attendance. • Enters data or updates personnel information in payroll system. • Prepares and assisting in the day to day processes of semi-monthly payroll. • Manage the printing and distribution of payslips, commission slips and sick leave conversion slips. • Keeping up-to-date of payroll related reports. • Attends employees concerns and inquiries regarding payroll. • Responds to daily inquiries of employees relating to benefits • Perform all clerical activities such as filing and typing any tasks requested. • Maintains confidentiality of employee information and payroll operations. Show less

Documentation Assistant

• Apr 2015 - Feb 2018

• Controls all documentation related activities in a project such as Construction drawings, Site Instructions, Incoming and Outgoing technical submittals. • Scans, copy and encode any related work instruction as requested. • Issues drawings and technical data to the site team for review and implementation, any revision will immediately relay to the site team and old records will be stored properly. • Conducts change control meetings which include scheduling meetings, creating agendas and following up on action items. • Work with other Site Administrative/Office Assistant to ensure consistency of document management process and document control procedures. • Ensures that all documents are up to date as possible within electronic filing. • Produces a summary report regarding the status of all technical submittals within the team and also participated on weekly site duty officer updates report. • Assists departments with queries on documentation requirements and submissions. • Sends contractor’s incident reports, weekly accomplishment report, drawings and letters within the team via email. • Attends Weekly Design Coordination Meeting to update and follow-up on correspondence and outstanding request for approval and clarification. • Perform any task which may be assigned. • Maintain confidentiality around sensitive information and terms of agreement OTHER DUTIES: • Directly supports Site Cost Manager with the Request for Payment processes of petty cash for Materials, Food and Accommodation expenses. • Assists suppliers on billings and invoices concerns. • Assists on Building and Occupancy Permit requirements for Tenants of the Construction Project. • Making sure that all delivered items and materials are accurate and complete. Show less