Experience

Glendale Community College

• United States
• Higher Education
• 700 & Above Employee

• Administrative Secretary III

  • Aug 2013 - Present

   Knowledge of standard office practices, procedures and equipment. Administration and monitoring budgets and/or facilitating requisitions/purchasing Generation of Docks and Subs for instructors. as needed Textbooks adoption reporting to bookstore for department textbooks. Coordinating and monitoring projects as assigned. Generation of BOExi reports for use in supporting the department and instructors. Distribution of Student Evaluation packets to Adjunct and Residential Faculty. Compile the individual reports of evaluations and sending the resulting information forms to Human Resources. Scheduling of rooms in 25 Live Show less

• Administrative Secretary III for Dean of Student Life

  • Aug 2008 - Aug 2013

  Knowledge of standard office practices, procedures and equipment. Experience administering and monitoring budgets and/or facilitating requisitions/purchasing and submitting reports in a timely manner. Experience working independently. Experience coordinating complex activities and coordinating and monitoring projects. Knowledge of and ability to utilize proper English grammar, vocabulary, and spelling using effective oral and written communication skills. Maintain Google Calendar for the department and scheduling of appointments. Proficiency using Microsoft Office Suite. Experience working in educational institutions and/or with faculty and students Experience in developing marketing and promotional materials using Microsoft PowerPoint, and Publisher. Substantive writing experience (e.g., writing reports, preparing meeting notes/minutes, creating presentations, creating referential or instructional materials, writing handbooks, etc.)o Examples: Student Success Initiative Steering Committee and Behavior Intervention Team, HLC Team 5 support. Proven experience in establishing or improving office practices or procedures. Receptionist and multi-line phone support duties for Student Life and Facilities and  Payroll Scholarship personal housed in department area. Assists residential and adjunct faculty with paperwork and responds to inquiries for information. Maintain and orders supplies for departmental use through requisitions and purchase orders and tracking these expenditures for budget reconciliation. United Blood Services coordinator for GCC Blood Drives. Responsible for development and implementation of special projects and events for the department and college. Show less

• Human Resources Assistant II

  • Feb 2007 - Sep 2008

   Reviews and audits various Human Resource documents and databases for completeness and accuracy.  Responds to inquires requiring a detailed knowledge of policies and procedures of assigned area. Process sub docks and payroll documents. E-verify and I-9 documentation processing and review. Process temporary and adjunct faculty new hires. Payroll support and processing of documents. Monitor and update positions used for tracking purposes.  Monitor/maintain and update HRMS system.  Initiates hiring paperwork and inputs various HR documents.  Composes routine correspondence; screens confidential calls and will refer to manager when needed. Schedules meetings for internal and external customers. Monitor confidential files. Provide general secretarial support. Coordinates services such as printing and word processing with other departments; analyze, classify, and cross-index records; prepare records storage or destruction. Perform related duties as assigned. Show less



Phoenix College

• Athletics Department

• Office Coordinator I

  • Jul 1999 - 2003

   Office support for two athletic directors and coaching staff of 14  Production of National, Regional, and Department Special Events and Programs  SIS and LMS input and monitoring of athlete’s scholarships and debts  Process departmental financial and budget needs o Office supplies and departmental needs purchased using college system of requisitions and purchase orders. This included team purchases such as uniforms and other sport specific needs for sixteen sports.  Managed, constructed web pages, and updated department website using Dreamweaver  Health Core Class support for Instructors and students while Mr. Geddis was supervisor of Heath Core Program; also included purchase orders and supplies order for classes and labs Show less



City of Avondale AZ

• City of Avondale

• Administrative Secretary

  • Jul 1996 - Jul 1999

   Established working procedures and office policies for newly established Human Resources Department. This included purchasing and setting up a filing system and file cabinets  Presented and received permission to purchase a copier for the departments after presenting a revised budget that showed the feasibility of reallocating budget savings for the purchase.  Budget analysis and backup paperwork for upcoming fiscal year.  Advertisement and recruitment to fill open positions  Processed and maintained evaluation and payroll paperwork for 300 employees  Maintained and updated department website and job board using HTML  Processed departmental mailing using UPS and Federal Express Show less