Head of Finance, HR and Central Services

• Oct 2022 - Present

Finance Manager

• Jul 2021 - Present

Finance Manager

• Nov 2018 - Mar 2020

Sole finance person, managing purchase ledger, credit control, invoice discounting function, petty cash, credit cards, and all day to day bookkeeping functions. Submission of VAT returns. Main point of contact for accountants and assisting in year end audit. · Preparation of management accounts, completion of month end functions, management of asset register and prepayments, revenue recognition, departmental and overhead analysis. Presenting to Directors in monthly Finance meetings. · Implementing new cashflow analysis and forecasting, working closely with Managing Director and aiding in decisions to ensure commitments were met. Managing banking structure and transfer of funds. · Implementing new budget and forecast based on historic overhead patterns and operational data revenue. Monthly analysis of forecast vs. actuals, providing narrative and making adjustments where appropriate. Assisting with charge rate decisions, providing margin calculations and reviewing client margin figures. · Overseeing a payroll team of 2, processing 700-1000 employees a week, reviewing processes around timesheet processing and reporting. Reconciling P32 and payroll liability information, including pension analysis and management of data submissions. · HR administration and payroll processing for 30 permanent staff, minute taking and participation in disciplinary reviews and dismissal meetings. · Office and utility management, managing mobile phone estate, reviewing utility contracts and liaising with suppliers. · Involvement in preparing company for asset sale, producing information packs regarding assets, stock, ELI, client contracts and utilities. Sole responsibility for transfer of supplier contracts during sale ensuring continuity of business. Review of all administration, payroll and financial processes post-sale and restructuring to merge existing functions and new requirements.

Finance Manager

• Aug 2015 - Apr 2018

• Managing all aspects of in-house bookeeeping functions, managing two members of staff and their accounts payable and receivable roles. Effectively implementing and improving existing processes to reduce errors and maximise efficiency of the department. • Managing two Administration staff, ensuring their tasks produced a reliable and traceable flow of information through various processes and data sources into the accounts department. Understanding complex industry bespoke software and data flow in to Sage 50 Accounts. • Liaising with Sales Director and other departmental managers to aid sole management of cashflow and reporting concerns to Finance Director and Chairman. Communicating with customers and suppliers regarding queries, to identify resolutions and ensure minimal effects on cashflow. • Managing lease and hire purchase agreements, administration and reconciliation of asset stocking plans with a number of manufacturers. Managing online banking and commercial credit card facilities. Monitoring stock levels and effect of stock take adjustments on balance sheet values. Liaising with Directors to ensure reports and Management accounts meet banking and audit requirements. • Main point of contact for external Accountants and Auditors, carrying out month end tasks and assisting with management accounts, including payroll queries, recognising revenue and costs in correct periods. • Gathering payroll data from department managers and consolidating in preparation for external payroll processing, Main point of contact for employees payroll queries. • Assisting departmental managers in job role descriptions and recruitment process. • Recruiting accounts and administration staff through CV selection to induction processes. • Monitoring reporting of departmental meetings including tasks and deadlines.

Accounts Assistant

• Apr 2015 - Aug 2015

• Bookeeping including; Sales Ledger, receivng Purchase Orders, managing staged invoicing, liaising with clients accounts teams and site staff to ensure approval of invoices. Purchase Ledger, raising purchase orders and allocating and coding invoices. • Bank and VAT reconciliations, preparation of VAT returns, EC Sales List. • Liaising with the accountant and assisting on monthly management accounts. • Credit control management. • Implementing a new cash flow tracker and monitoring current and treasury accounts. • Administration of raising quotes for jobs, tracking job costs against actual spend, opening and closing of jobs on CRM system and tracking staff timesheets.

Accounts Assistant

• Jan 2011 - Oct 2014

• Promoted from Accounts Payables assistant dealing with the AP and AR function of 4 legal entities. • Reporting to the Financial Controller and answering queries in their absence. • Managing the Account payables function which included: large volumes of purchase ledger invoices, matching with purchase orders, coding and processing. Reconciling supplier accounts, paying suppliers using online banking, prioritising payments. Involved in hiring and training of my replacement. • Sole management of the cash flow forecast, liaising with the Credit Controller and Finance Controller to ensure outgoings were fulfilled. • Managing the Accounts receivables function which included: accurately raising sales invoices for a range of subsidiaries and products, credit checking customers and approving and monitoring credit limits. • Analysing sales revenue by product and client. Producing reports. • Identifying and recording accruals and prepayments. Reconciling bank statements covering 5 accounts, control accounts up to Trial Balance, and inter company subsidiary accounts. Dealing with cross charging between parent company and subsidiaries. • Updating fixed asset register and control accounts. • Processing employee expenses and company credit card statements, adhering to strict company regulations and liaising with managers where expenses depart from the policy. • Implementing, managing and improving finance processes for new and existing products across all subsidiary companies. • Training sales staff and managers on Finance procedures and addressing queries and issues. • Calculating and lodging the quarterly VAT returns and brief exposure to payroll processing. • Involvement in the yearly audit acting as liaison with auditors on answering queries. • Uploading invoices to invoice discounting company’s database ensuring accuracy of information and acting as point of contact for queries. • Assisting with month end procedures, other general administration and adhoc tasks.

Finance Assistant

• May 2010 - Nov 2010

* Daily duties of maintaining cashbook, updating computer accounting system. * Schedule supplier payments via cheque, BACS, CHAPs and foreign payments, paying staff expenses. * Reconciling supplier invoices and statements, reconciling company credit cards. Dealing with supplier queries, aiding other members of staff with accounts queries. * Invoicing clients as per consultant instruction. Other adhoc duties to Finance Manager. * Daily duties of maintaining cashbook, updating computer accounting system. * Schedule supplier payments via cheque, BACS, CHAPs and foreign payments, paying staff expenses. * Reconciling supplier invoices and statements, reconciling company credit cards. Dealing with supplier queries, aiding other members of staff with accounts queries. * Invoicing clients as per consultant instruction. Other adhoc duties to Finance Manager.

Secretary

• Dec 2007 - May 2008

* Inputting data from invoices, processing, raising and sending of invoices. * Daily use of excel, formulae and cross referencing. * Maintaining spreadsheets and databases for company records. Dealing with HMRC for Construction Industry tax purposes. * Giving order numbers, allocating orders and updating cost reports for sites. * Processing supplier and subcontractor payments on a monthly basis, this included calculations of job retention. * Answering the phone, greeting office guests. Typing letters, collating/copying documents for orders, enquiries and office use.