Personal Assistant to Principal

• May 2016 - Present

Executive Personal Assistant to GCFO

• Jan 2015 - Mar 2016

* Assist C-Level Executives (GCFO, Deputy CFO) - extensive diary management, proofreading of correspondence, minutes of meeting, travel arrangements, organised conferences and monthly meetings * Build systems to finance documentation control of finance team, resulting in easy access to critical files. * Professional relationship among stakeholders, senior executives, employees in each department * Prepared and reconciled expense reports of finance team * Collaborate with HR team in improving relevant HR forms, assisted in recruitment process * Work with PRO in liaising of legal documents attestation with government entities and visa process for finance team's client Show less

Executive Assistant to Managing Director

• Jul 2013 - Dec 2014

-Assisted C-Level Executives (Managing Director, Executive Chairman and Senior Executives) *calendar management, prepares expense reports, plans meetings and special events, organized complex international and domestic travel arrangements, writes correspondence. -Managed all office activities, supplies and maintenance issues. -Worked closely with HR Manager in processing of visas using DMCC portal, renewal of licenses and attestation of legal documents, organized and archived all employee records. -Worked with Procurement and Supply Chain team when required using Orion. -Managed and tracked project budgets to ensure effective deployment and spend in line with budget. Show less

Receptionist / Logistic Admin.

• Jul 2011 - Jul 2013

-Maintained positive company image by responding to a high volume of incoming calls and in-person questions from clients and coworkers. -Organized and maintained diaries of meeting room appointments. -Arranged hotel and transport bookings for staff visiting Jebel Ali office for training and meeting purposes. -Handled large volume of couriers and internal mail for two years in a row with a less than 1% error rate. -Update Direct Sales team's monthly summary on logistics related operations and reports it to Logistics Manager. Show less

Business Administrator and Admin Supervisor

• Mar 2008 - Apr 2011

-Provided general administrative support to Managing Director & Senior executives including calendar maintenance, prepare and compose letter and ensure timely responses to email inquiries and travel arrangements. -Managed and control company’s documentation including relocation and Immigration issues for newly hired employees. -Handled highly confidential information, documentation and filing of legal documents for top management. -Managed all office activities, office supplies, and maintenance issues and arranged special company events. -For Echo Xpats, responsible for making domestic and international travel, ticket, visa, hotel and transport arrangements for most recognizable names of the IT, FMCG, Insurance, Logistics and Interior Design industries in the world. Show less