Experience

National Cleaner Production Centre of South Africa

• South Africa
• Environmental Services
• 1 - 100 Employee

• Administrative Officer

  • Dec 2013 - Present

  Organise and synchronise day-to-day activities of Cape Town-based managers.  Be the primary point of contact for visitors.  Provide office support to the Regional Manager, National Project Manager and Project Managers.  Manage the diary of the Regional Manager.  Manage all inventory and office supplies, and coordinate the purchase and distribution of stationery and office equipment for the office. Financial administration:  Process purchase requisitions and receipting of invoices on CSIR e-procurement system.  Ensure that invoices for goods received are checked for accuracy and maintain records of such purchases.  Assist Project Managers with management of procurement contracts.  Assist with monitoring of monthly expenses against budget per sector and advise the Project Manager concerned of any deviations, and assist with cost trends review.  Provide secretariat services for meetings, including scheduling, assistance in preparation and timeous distribution of documentation, and drafting of minutes (two weeks after each meeting) and action lists (seven days after each meeting).  Assist the Communication Officer in the planning and organisation of industry meetings and events.  Arrange refreshment for meetings and other events required by the Cape Town office, as required.  Assist with logistics including collating and printing of training material, venue hire, catering and registration of delegates. Additional assistance to Project Managers:  Assist Project Managers with administration activities, including registration of service providers on CSIR supplier database.  Monitor payment of consultant invoices against contract deliverables/payment schedule.  Assist with preparations for workshops and training. Show less