Human Resources Coordinator

• Feb 2022 - Present

Human Resources Administrator

• Aug 2021 - Feb 2022

• Managing Employee Personnel Files • Maintaining Employee Manual, including updates/changes, employee communication, and training/notification of changes • Processing/auditing all new hire on-boarding paperwork; Managing I9's for compliance and E-Verify • Maintaining employee records, training assignments and curriculums • Managing the recruiting process, including identifying educational institutions, setting up career fairs and on-campus recruiting visits, etc. • Working with management to maintain, develop, and execute on-going business recruiting plans in identifying hiring needs on a continual basis, and develop candidate pool • Handling on-going safety related activities, including toolbox talks, safety audits, safety manual updates, safety policies/procedures, employee communication, and training • Handling on-going vehicle policy activities, including updates to policies and procedures, employee communication, and training • Maintaining and developing all job descriptions and employee performance appraisal forms • Developing and maintaining employee training program with guidance and support from managers, including managing all employee external training activities • Scheduling and coordinating logistics for HR meetings/department functions • Managing/tracking employee leave time on an annual basis • Advising management regarding policy questions related to HR, Safety, vehicle use, and employee benefits • Coordinating travel arrangements for work activity, meetings, trainings, and conferences • Assisting in handling employee benefits programs • Staying current on legislation, legal, and other information related to HR and Safety policy • Managing internal portion of employee orientation process – scheduling drug tests, ensuring all items required for employees are ready at time of start date (phone, email, vehicle, credit cards, tools, etc.), review company manual, safety policy, vehicle use, time sheets, expense reports, employee benefits paperwork, etc. Show less

Human Resources Coordinator

• Aug 2016 - Jan 2021

• Managed all Employee Personnel Files • Created/managed human resources spreadsheets • Created employment offer letters, change letters and rescind letters • Ran background checks and set up employee physicals/drug screens • Processed and audited all new hire on-boarding paperwork; Managed I9's for compliance • Provided HRIS Support while maintaining employee records, training assignments and curriculums in the talent management Halogen platform and generated exceptions reports • Assisted Sr. Talent Acquisition Manager with recruiting efforts by setting up interviews and ordering marketing materials for career fairs • Processed Employment Verifications, Wage Garnishments and Medical Support Notices • Managed 401(k) processes (i.e., enrollments, changes, loans and rollovers). • Interacted with Benefit vendor and broker managing Parental Leave, FMLA and STD • Assisted with unemployment claims • Utilized ADP for running and creating HR reports • Managed ADP bi-weekly payroll processing for 400+ employees • Scheduled and coordinated logistics for HR meetings/department functions • Maintained HR departments calendars and directly assisted CHRO with schedule/calendar management • Assisted with HR/Learning & Development department finances • Managed the Chief of Human Resources’ credit card expenses and reconciliation monthly (i.e., processed check requests, invoices, reimbursements and travel-related expenses) • Coordinated travel arrangements for work activities, meetings, trainings, conferences, using Concur • Iron Mountain file maintenance Show less

Human Resources Coordinator

• Mar 2015 - Aug 2016

• Human Resources contact at Corporate Office • Provided human resources support for Union and Non-Union facilities • Processed all new hire candidate background checks and tracked new hire paperwork • Entered all new hires into ADP Payroll System; managed all on-boarding paperwork and created/maintained Employee Personnel Files • Created and Managed all HR spreadsheets • Processed bi-weekly payroll in ADP for approximately 300+ employees • Managed all payroll inquiries including direct deposits, W4 changes, address changes and available paid time off • Assisted Accounts Payable staff as needed • Coordinated with vendors and assisted with invoices • Travelled to facilities to assist in hiring process and train managers • Conducted on-site drug screens • Managed new hire on-boarding paperwork and entered employees into time clocks with ADP tracking system • Managed I9's and E-Verify compliance • Processed all terminations and conducted exit interviews • Completed employment verification's • Attended Unemployment Hearings Show less

HR/ Office Manager

• May 2012 - Feb 2015

• Answered multi line phone system • Pre-screened and set up interviews with potential candidates • Entered new employees into company database (iCIMS) • Created orientation packets • Completed new hire orientation • Managed employee benefits and open enrollment • Processed weekly manual payroll for 100+ employees • Printed and mailed employee paychecks • Assisted with office collections • Coordinated with clients to pay open invoices • Maintained up to date client insurance certificates • Maintained office phone directory • Ordered and maintained inventory of office supplies • Daily housekeeping • Prepared formal business letters • Managed and maintained several different computers, printers and scanner/fax machines • Contact person for all vendors • Tracked all office expenses monthly • Monthly credit card reconciliation for General Manager Show less

HR Compliance Associate

• Jan 2012 - May 2012

• Created contracts and employment offer letters • Processed background checks by placing orders through a variety of third party applicant tracking systems depending on the client's preference and needs • Worked directly with employment candidates on submitting all necessary documentation • Worked closely with recruiters on getting everything processed and turned in on time • Scanned and electronically filed employee forms • Sent out on-boarding packages to new employees • Worked directly with vendors • Maintained spreadsheets for clients • Answered calls and assisted employment candidates • Sent out daily status reports to recruiters Show less

Human Resources Administrative Assistant

• Feb 2011 - Dec 2011

• Answered multi line phone system • Maintained company phone directory • Created and managed all HR spreadsheets • Sorted all inbound mail • Ordered all office supplies • Arranged meetings and conference calls • Daily housekeeping • Took minutes in meetings • Made travel arrangements for management • Maintained a purchase card and reconsolidated all receipts monthly • Prepared formal business letters • Ordered food for meetings, training, and special events • Prepared boxes for offsite storage (Iron Mountain) • Created seasonal company newsletter • Worked directly with vendors • Signed off on invoices • Daily administrative tasks while supporting two office locations within the agency • Checked references on applicants • Completed employment verifications • Maintained all company fleet vehicles (insurance, registrations and repairs) Show less

Office Manager

• Nov 2009 - Feb 2011

• Data entry of daily inventory tracking • Received and processed customer phone, email and fax orders • Arranged truck deliveries for large orders • Entered invoices into QuickBooks to be paid • Sorted and distributed all incoming mail • Answered phones and directed calls • Created and printed custom labels for customer products • Filed paid invoices and receipts • Worked closely with FDA Inspectors • Invoiced customers • Created nutrition labels for products • Made appointments for delivery drivers • Created and maintained all spreadsheets • Provided daily customer service • Maintained all product inventory • Ordered office supplies • Made bank deposits • Maintained petty cash drawer Show less

HR Benefits Coordinator

• Jan 2008 - May 2009

• Administered corporate and field employee benefits such as health insurance, dental insurance, life insurance and retirement plans • Point of contact for all benefit related questions • Tracked and processed all benefits payments • Sent out benefit packets to all newly eligible employees • Processed enrollment forms, changes and loan requests for 401(k) • Worked closely with vendors and plan providers • Maintained employee additions, terminations and changes • Sent out COBRA notices and information to termed employees • Processed employment verifications • Performed reference checks on applicants • Provided daily customer service • Processed payment of monthly invoices • Managed corporate and field employee 401(k) deductions • Assisted reception by answering calls on a multi-line switchboard phone system Show less

Operations Manager

• Jul 2003 - Jan 2008

• Provided service for internal and external customers • Worked in a fast-paced environment and met tight deadlines • Scheduled employees for work shifts • Answered phones • Recorded accurate data in employee profiles • Tested employees on knowledge and skills • Trained new hires to become more skillful in their positions • Processed daily payroll for 20+ direct report employees • Time card maintenance • Disciplined employees for safety violations, service failures and attendance issues • Broke jams on conveyor belts • Walked conveyor belts at end of shift for any lost packages • Demonstrated safety at all times Show less