Experience

The Staubach Company

• Real Estate
• 1 - 100 Employee

• Sr. Broker Assistant

  • Jan 2002 - Present

• Subleasing

  • Nov 2007 - Jan 2009

  Created and updated all flyers for sublease space, land sales and building sales.Updates the inventory of product using Costar, Loopnet and internal database (Access).Prepared legal documents as requested by broker.Prepared analysis for clients as requested by broker to show market comparables.Sent mass emails out to all brokers marketing subleases as requested on a daily basis.Created building analysis of prospected space.Pulled comparables from different markets, space availability and square footage.Mailed and emailed inventory on a bi-monthly basis.Scheduled showings of space with listing broker.Answered calls and corresponded with prospects regarding our inventory.Updated activity on all projects.Jan 2002- current Show less

• Administrative Assistant

  • 2002 - 2008



JLL

• United States
• Real Estate
• 700 & Above Employee

• Sr. Broker Assistant

  • 2002 - Present

  Provides administrative support under the direct supervision of multiple real estate agents, often handling details of a confidential nature. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment. Prepares correspondence, documents, Request for Proposals, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies and procedures. Prepares and produces large marketing presentations, often with a short lead-time, including bound books, flyers, boards and banners. Projects are presented both online and hard bound. Conducts research, assemble data, and perform special projects using resources such as Costar, mapping software (software programs/internet/publications) to research market conditions, demographics, applications, prospects and clients. This also includes setting up and working with extranet sites for various purposes. Working on multiple database systems (i.e., Esales and Access) to create useful reports in a more timely manner. Maintains and updates assigned agents' client/prospect databases. Provides information about the Company; screen and respond to internal and external inquiries of a less technical nature. Maintains and purge account files and records for assigned agents. Performs general administrative duties such as filing, faxing, processing mail, schedule meetings and travel arrangements. Provides reception and informational assistance - greet and assist telephone traffic and process inquiries for assigned agents; back-up telephone support for all Corporate Services employees. Participates in regular administrative assistant meetings and division meetings. Show less



The HIRE Group

• Recruiting Manager

  • Oct 2000 - Jan 2002

  One of the top recruiter in less than one year with the company. Interviewing potential candidates for job opportunities. Cold calling and recruiting candidates for potential job opportunities. Building and maintaining clients by going on client visits, sending them awesome candidates for job openings. Maintaining and building client relationships. Client visits Completing background checks and paperwork for candidates for potential job opportunities. Worked with a positive and enthusiastic attitude in assisting other recruiters in filling job orders. Made sure that all the necessary paperwork was turned into payroll/benefits so that my employees would get paid promptly. Maintained and updated databases - included call notes and job orders, placements, etc Show less



L&B Realty Advisors

• Executive Administrative Assistant

  • Jul 1994 - Sep 2000

  Assisted the President of Office and Industrial Buildings Prepared leases, contracts, PowerPoint presentations, Request for Proposals, Leasing Activity Reports, Asset Management Plans and Budgets Client Database Management Compose internal/external correspondence by dictation Upon request, provided support to the Chief Executive Officer and Chief Operating Officer for extended periods of time. Coordinated all details of domestic and international travel. Worked closely with all levels of management and developed professional working relationships. Secretary, L&B Real Estate Counsel Prepared funds and consultant questionnaires, quarterly reports, utilized various word-processing and graphic programs to prepare correspondence and presentation materials Provided back-up phone coverage Organized domestic and international travel arrangements, assisted in coordinating meetings, handled all incoming/outgoing mail and maintained department files. Show less



L&B Group

• Treasury Analyst

  • 1994 - 2000

  Invest all funds available with banks by set deadlines. Maintain wires and transfers in and out of all accounts. Assisted in the Treasury Management Conversion (as requested). Updated all bank account forms and signature cards. Maintained a good relationship with the banks. Balance wire activity report daily. Bank account analysis Handled any bank discrepancies regarding all accounts. Invest all funds available with banks by set deadlines. Maintain wires and transfers in and out of all accounts. Assisted in the Treasury Management Conversion (as requested). Updated all bank account forms and signature cards. Maintained a good relationship with the banks. Balance wire activity report daily. Bank account analysis Handled any bank discrepancies regarding all accounts.