Experience

Hearn Industrial Services

• Canada
• Motor Vehicle Manufacturing
• 1 - 100 Employee

• Administrative Assistant

  • Jun 2021 - Present



Meijer

• United States
• Retail
• 700 & Above Employee

• Fleet Maintenance Administrative Assistant

  • Apr 2019 - Jun 2021

  MEIJER DISTRIBUTION CENTER ~ Newport, MI Fleet Maintenance Administrative Assistant, 2019 Administer assistance to Fleet Maintenance Manager and Supervisors. Maintain a good communication with multiple vendors. Help coordinate repairs between drivers, dispatch, mechanics and sometimes vendors. Communicate with mechanics about what parts we use more often and keep a more streamlined inventory. Receive high-praise regularly from Supervisors for organizing the department.  Inventory Management: Create purchase orders and receive parts daily through TMT Fleet Maintenance. Invoke an unused system to make the parts order process easier. Put parts away either in the Remstar unit or in the other part locations. Perform a regular inventory on all parts.  Accounting: Review and reconcile parts and maintenance invoices through Ariba. Pay certain vendor over-the-phone with credit card. Implement a system to scan all invoices from vendors to save space and to better locate needed invoices.  Vehicle Maintenance: Enter repair orders from outside vendors. Review and close repair orders performed in-house. Print a daily PM report for mechanics to keep all tractors and switchers in Show less



First Federal Insurance Group Inc

• United States

• Executive Assistant

  • Feb 2018 - Oct 2018

  Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.  Accounting: Enter bills into QuickBooks as they are received. Pay bills every Friday either by writing checks or online payment.  Property Management: Work with Garner Properties to make sure that all properties are well maintained and rent paid on-time.  Personal Assistant: Manage owner’s personal finances. Renew vehicle licenses and registrations. Arrange service and repairs for owner’s home. Show less



Comau

• Italy
• Automation Machinery Manufacturing
• 700 & Above Employee

• Administrative Assistant

  • Jul 2013 - Jan 2018

  Started as a temp through RGBSI to assist the Site Manager at the Ford Flat Rock Assembly Plant, and received permanent employment three months later. Work with contract house to get the required work done at multiple locations. Assist managers and field employees with expense reports  Payroll/HR: Enter employee time into Comau’s Oracle Web Application. Research and correct any issues with contractor hours.  Travel Arranger: Arrange travel, such as; flights, hotels, and rental cars for Comau employees traveling between the different field locations. Coordinate contractor travel with their contractor house.  Site Support: Travel to different sites to help site managers with employee time. Help set up and keep site checkbooks balanced. Keep safety supplies stocked. Show less



Omnex Accounting & Tax Service

• Dearborn, MI

• Executive Assistant

  • Nov 2012 - May 2013

  Assisted clients with the start-up of new businesses by preparing the proper forms and work with them to get the required licenses. Communicate with government agencies on behalf of clients. Maintain the ACH accounts of clients on Chase Bank’s website. Oversee database management for quality assurance.  Excellent Communication: Ability to be effective and persuasive when meeting with clients, colleagues and CEO both in person and via telephone and email.  Scheduling: Manage meetings, interviews and other appointments for CEO.  Flexibility: Monitor, evaluate and change to varying needs of individual business units. Show less



Atlas Oil Company

• United States
• Oil and Gas
• 100 - 200 Employee

• Operations Coordinator

  • Nov 2008 - Mar 2012

  Maintained all vehicle files, licensing, tank inspections, certifications, IRP and vehicle maintenance files. Monitor fuel usage for IFTA requirements as well as fuel economy reports. Researched and implemented the changeover to Manager Plus Asset Management System to better track inventory, maintenance, fuel, vendor and labor costs.  Administrative Assistant: Assisted Operations Manager with daily tasks, made travel arrangements, contacted vendors and aided drivers with questions and concerns. In charge of garage when Manager was in a different market.  Operations: Processed vehicle utilization reports. Entered and tracked vehicle work orders. Keep automotive parts inventory updated. Purchased supplies, PPE and required forms for drivers. Monitored and approved fuel card purchases. Used CRM to track fuel tanks at customer locations.  Driver Activity Team: Planned and prepared driver appreciation parties in three markets monthly. Devised a theme and prize give-a-way. Decorated driver lounges monthly to coordinate with theme.  Welcomes New Challenges: Efficiently mastered each responsibility and frequently received new tasks that were handled promptly. Show less



Vac-All Service

• Taylor

• Accounts Payable Clerk

  • Nov 2005 - Oct 2008

  Assigned by Snelling Temporary Agency to serve as receptionist and became the Account Clerk two months after I started. Used Peachtree to handle manage vendor invoices, write checks and enter payments from customers.  Excellent Performance: Offered full-time position before the conclusion of temporary assignment at Vac-All.  Solution Driven: Helped institute a thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of thousands of dollars in over payments to suppliers.  Payroll: Assisted Payroll Clerk by processing, verifying and resolving employee time using Microsoft Access. Show less



RE/MAX Experts of Grosse Ile

• Grosse Ile

• Office Manager

  • Jun 2003 - May 2006

  Completely built this office from the ground up. Manually create all Real Estate forms in Microsoft Word. Established filing systems, databases and spreadsheets to track properties and profit/loss for our company. Promptly and courteously assisted clients and agents.  Advertising: Created design and layout for Company and Broker advertisements in all local Real Estate magazines.  Closing Manager: Prepared and handled all property closings for our Agents. Paid Agents after their closings and collected monthly rent. Show less



Grosse Ile Golf & Country Club

• Grosse Ile

• Front Desk/Office Assistant

  • Jun 2005 - Feb 2006

   Answered multi-line phone  Assisted members with questions and problem solving  Handed payments-Applying them to the correct accounts and depositing them in the bank.  Made flyers and menus on Microsoft Publisher  Assisted others in office tasks  Answered multi-line phone  Assisted members with questions and problem solving  Handed payments-Applying them to the correct accounts and depositing them in the bank.  Made flyers and menus on Microsoft Publisher  Assisted others in office tasks