Experience

Neil Kelly Company

• United States
• Construction
• 100 - 200 Employee

• Accounts Payable Specialist

  • Oct 2021 - Present



Frontier Management, LLC

• United States
• Hospitals and Health Care
• 100 - 200 Employee

• AP Staff Accountant

  • Jul 2019 - Oct 2021

  Review, approve and maintain Accounts Payable invoices for 23 communities and Corporate entities, reconcile intercompany invoices to bill back communities for expenses incurred and paid for by the corporation, process weekly check runs for 23 entites, train new communities to process invoices in web-based software, prepare and process monthly fee invoices and expenses, assist in other tasks as assigned and needed. Review, approve and maintain Accounts Payable invoices for 23 communities and Corporate entities, reconcile intercompany invoices to bill back communities for expenses incurred and paid for by the corporation, process weekly check runs for 23 entites, train new communities to process invoices in web-based software, prepare and process monthly fee invoices and expenses, assist in other tasks as assigned and needed.



Columbia Distributing

• United States
• Food and Beverage Services
• 700 & Above Employee

• Accounts Payable Specialist

  • Aug 2016 - Jun 2019

  Process Accounts Payable transactions on a regular basis for wine and spirit suppliers M-Z and N-R beer suppliers, including invoices, returns, transfers, claims and bill backs, process employee reimbursements bi-weekly, process interstate transfer invoices, reconcile MicroStar keg billings monthly, match source documents for checks, EFT and ACH transactions, process check and ACH payments weekly, provide accounting support for other departments within the company and any other special projects and operational activities as requested. Show less



Coursco, Inc.

• Petaluma, CA

• Junior Accountant

  • Jul 2015 - Jul 2016

  Process Accounts Payable transactions on a weekly basis for multiple companies, imported Accounts Receivable transactions from outside software for multiple companies, reconcile monthly bank statements and credit card statements for multiple companies, provide accounting support for General Managers and any other special projects and operational activities as requested. Process Accounts Payable transactions on a weekly basis for multiple companies, imported Accounts Receivable transactions from outside software for multiple companies, reconcile monthly bank statements and credit card statements for multiple companies, provide accounting support for General Managers and any other special projects and operational activities as requested.



Napa Valley College

• Napa, CA

• Sales & Marketing Coordinator/Front House Coordinator

  • Nov 2011 - Jul 2015

  Promoted based on strong work performance and accountable for the administration and execution of various operational activities to support performances held by the drama and music departments. Collaborate with management on all performance logistics and general house concerns and ensure guests satisfaction. Engage with directors and outside vendors on the design, fabrication and distribution of all marketing materials including posters, programs, press releases, social media and community calendars. Work closely with web designer to maintain events and offerings. Manage, track and maintain records of all sales and events transactions for each show/production, and make deposits with the business office. Focus on guest satisfaction and educate volunteers on appropriate customer service delivery standards. Establish and maintain effective relationships with patrons and donors of the Performing Arts Center. Conduct safety evaluations in the performing arenas and direct and escort guests to their seats. Show less



Self Employed

• Napa, CA

• Bookkeeper

  • Oct 2009 - Dec 2012

  Provide year end bookkeeping services for multiple clients. As owner operator, manage all promotion and marketing efforts to increase client base and provide a high level of customer service with each client to maintain client satisfaction and loyalty. Performed bank statement and credit card reconciliations, track income and expenses for the year, reconcile and prepare 1099s and payroll forms 940, 941, DE7, W-2s and other related tax activities. Provide year end bookkeeping services for multiple clients. As owner operator, manage all promotion and marketing efforts to increase client base and provide a high level of customer service with each client to maintain client satisfaction and loyalty. Performed bank statement and credit card reconciliations, track income and expenses for the year, reconcile and prepare 1099s and payroll forms 940, 941, DE7, W-2s and other related tax activities.



Eade Family Chiropractic

• Napa, CA

• Front Desk Chiropractic Assistant

  • Aug 2010 - Jan 2012

  Facilitated various front and back office functions to support a busy chiropractic office including patient management, scheduling appointments, ordering office supplies and supplements, and setting up and tracking regular monthly payments. Managed patient flow based on doctor’s schedule and individual treatments, and prepared patient files for doctor’s review. Verified insurance information and communicated office policies to patients to ensure understanding of obligation, Handled all marketing and promotional activities to drive product sales. Show less



Ogletree's Inc,

• St. Helena, CA

• Accounting Assistant

  • Jan 2004 - Oct 2009

  Served as integral part of operations and performed a variety of accounting functions including data analysis, generating spreadsheet and reporting to assist projects managers and owners with critical business decisions on million dollar projects. Processed daily timecards and bi-weekly payroll for 35-50 employees. Performed Accounts Receivables/Payable, daily deposits, managed contract administration and assisted with various duties within the purchasing department. Served as integral part of operations and performed a variety of accounting functions including data analysis, generating spreadsheet and reporting to assist projects managers and owners with critical business decisions on million dollar projects. Processed daily timecards and bi-weekly payroll for 35-50 employees. Performed Accounts Receivables/Payable, daily deposits, managed contract administration and assisted with various duties within the purchasing department.



Queen of the Valley Hospital

• Napa, CA

• Accounts Payable Clerk

  • May 2003 - Dec 2003

  Served as direct assistant to the Chief Financial Officer and coordinated and executed all accounts payable activities including statement reconciliation, patient refunds, scheduled and contract payments, employee reimbursement, and garnishment payments. Reviewed and coordinated the bi-weekly data entry of time cards for 1500 employees. Acted as liaison for other activities including contract set-up with other facilities and doctors, as well as managing contractors. Served as direct assistant to the Chief Financial Officer and coordinated and executed all accounts payable activities including statement reconciliation, patient refunds, scheduled and contract payments, employee reimbursement, and garnishment payments. Reviewed and coordinated the bi-weekly data entry of time cards for 1500 employees. Acted as liaison for other activities including contract set-up with other facilities and doctors, as well as managing contractors.



Keith Gale General Engineering, Inc

• Napa, CA

• Accounting Secretary

  • May 2002 - Mar 2003

  Accountable for all accounting functions including A/R, A/P, weekly payroll, contract set up and billing, equipment rental, customer service, and other operational activities. Accountable for all accounting functions including A/R, A/P, weekly payroll, contract set up and billing, equipment rental, customer service, and other operational activities.



DGH Associates, Inc

• Concord, CA

• Comptroller

  • Nov 2001 - May 2002

  Responsible for all accounting aspects, including but not limited to: A/P, A/R, bi-weekly payroll, set up and maintenance of store budgets, preparing monthly financial statements, supervision of the sales department, customer service, and other duties as requested. Responsible for all accounting aspects, including but not limited to: A/P, A/R, bi-weekly payroll, set up and maintenance of store budgets, preparing monthly financial statements, supervision of the sales department, customer service, and other duties as requested.



Gerald Stevens, Inc.

• Concord, CA

• Assistant to RDO/Office Manager

  • Apr 1999 - Nov 2001

  Direct Assistant to the Regional Director of Operations for 15 flower shops. Duties included: arranging meetings with store managers, creating manuals for all employee (managers, sales staff, designers, drivers, etc.), corresponded directly with the corporate office located in Florida with all aspects of the company, created, implemented, and trained all stores with spreadsheets and budgets, set up travel arrangements for my supervisor and his supervisors, and other duties upon request. Office Manager and Sales. Responsible for: local office issues, tracking of daily sales, customer service, staffing and training as needed, daily deposits, A/P, A/R, and other duties as needed. Show less