Experience

Solugenix

• United States
• IT Services and IT Consulting
• 500 - 600 Employee

• Administrative Assistant

  • Nov 2017 - Present

  Additional support for CRMC Trading from November 2017 - March 2018; Support for CFII Aladdin Project team as administrative assistant from March - June 2018. • Managed Logistics and Scheduled Meetings: maintained four shared project calendars; weekly coordination for catering, vouchers, afterhours lights, A/C, janitorial services, guest services for four different national locations; coordinated over 100 national/international research evaluations/broker meetings. • Downloaded and Managed Content for Aladdin project statistics with Excel and PowerPoint: training stats, user adoption stats, and tracking external partners’ and internal managers’ availability for training. • Coordinated International and Domestic travel, meetings, both in EU and Asia. • Assisted with onboarding procedures, initial user setup and terminations, and PowerPoint creations. Show less



Transamerica

• United States
• Financial Services
• 700 & Above Employee

• Administrative Assistant

  • Dec 2014 - Jun 2017

  Sole support for National Director, two large-market teams of 50 Client Executives; National co-support for over 90 CEs. Support for Department-level initiatives, Regional projects, and Client Executive goals. • Coordinated and ran National Client Management meetings for 150 employees, directors, and managers, creating and presenting PowerPoints and other supporting documents via video Skype/Lync. • Created and streamlined several internal processes such as New Hires and training, VIP visits, monthly audits, and client-facing processes, restructuring and reorganizing for efficiency. • Quickly learned and executed ten in-house web-based applications/processes including coordinating and ordering materials for benefit fairs, client-facing meetings, and educational meetings for plan participants. • Various monthly department-level reporting such as audits, surveys, and plan assignments; coordinating internal processes such as onboarding, training, regional meetings as well as CE awards and gifts; managing teams’ meetings, home office tasks, National organizational charts and directories. • Managed over 15 VIP visits for top dollar clients, coordinating travel, hotels, green room productions, catering, gifts, and conference rooms with Clients and three Transamerica departments. Streamlined processes for efficient execution moving forward. Show less



EKA

• United States
• Government Relations Services
• 1 - 100 Employee

• Executive Assistant

  • Sep 2012 - Sep 2014

  Heavy Support for Five Executives: Named Partner, JV Partner, Legal Counsel, Campaigns Director, and a Senior Vice President. Supported up to seven executives simultaneously during two separate hiring spans. • Scheduled heavily on five separate calendars, expense reports, travel, and other high level support for five to seven executives; some limited personal support. • Extensive coordination with officials from the Cities and Ports of Los Angeles and Long Beach, as well as 200 other high profile national and international companies and agencies. • Managed 500 company Consulting Agreements (contracts); maintained Contracts Matrix. • Coordinated breakfast event for Los Angeles Department of Building and Safety, attended by 100 Los Angeles area city officials and business leaders. Show less



HNTB

• Civil Engineering
• 700 & Above Employee

• Administrative Assistant

  • Aug 2012 - Sep 2012

  Supported ten Executives from two collaborating firms (HNTB Corporation and Walsh/Shea Corridor Constructors) during a five week Pre-award Phase of a Los Angeles Metro Project Bid. • Coordinated five calendars including appointments, and two conference rooms for meetings and events. • Assumed receptionist and office manager duties, including telephone, shipping/mailing, and personnel. • Maintained RFP documents; populated agenda, staffing, and contractor matrixes. Supported ten Executives from two collaborating firms (HNTB Corporation and Walsh/Shea Corridor Constructors) during a five week Pre-award Phase of a Los Angeles Metro Project Bid. • Coordinated five calendars including appointments, and two conference rooms for meetings and events. • Assumed receptionist and office manager duties, including telephone, shipping/mailing, and personnel. • Maintained RFP documents; populated agenda, staffing, and contractor matrixes.



Vibe Magazine

• United States
• Book and Periodical Publishing
• 1 - 100 Employee

• Executive Administrative Assistant

  • Feb 2007 - May 2012

  Assisted the Controller and SVP of Digital Sales by reinterpreting and calendaring all Insertion Order data, organized the company’s entire revenue and billing, as well as maintained the sales pipeline. • Promoted and supported features, advantages, and benefits of company’s products and services to clients and partners. Sustained successful relationships with partner affiliates. • Managed over 200 per year active digital campaigns for global advertisers (e.g., Toyota, McDonald’s, P&G, Sony Pictures, etc.) across more than 50 music, entertainment, and sports sites. • Analyzed marketing data from online research companies (e.g., ComScore, Google Analytics, Quantcast) to better understand the company’s websites and audience, yielding improved sales. • Utilized analytical skills using internet research tools. • Created and interpreted agency and internal Insertion Orders for internet advertising trafficking. • Created and edited ad graphics for the web and visual RFPs constructed in PowerPoint, resulting in better branding for our partner affiliates to win business from various ad agencies and their clients. • Revenue growth from $5M/year to $9M/year doing tenure. Show less



Pacific Public Radio/ KJazz 88.1 FM

• Long Beach, CA

• Executive Administrative Assistant

  • Feb 2001 - Feb 2007

  • Supported 40 Department Chairs, staff, and interns; Front Desk/Reception support. • Recording Secretary for Board of Directors; Networking for Executives; travel and meeting coordinator, communications, and correspondence. • Maintained FCC and Public files; management of office equipment, supplies, and building maintenance. • Co-editor and researcher for RFP; Authored Office Manager training manual. • Financial Services support, resulting in $2M per year in collections, deposits, and delinquent accounts. • Community Relations at major events in Hollywood and Los Angeles, and the Long Beach Blues Festival; Coordinated over 300 volunteers for four major fundraising drives resulting in 11,000 pledges for $2M in donations; Ambassador to over 200 Ultimate Donors, Backstage Manager, and VIP Member Gate Manager at annual Long Beach Blues Festivals; Donor Gift Administrator in $1M pledges. Show less