Experience

City of Helena, Montana

• United States
• Government Administration
• 1 - 100 Employee

• Paralegal

  • Mar 2022 - Present

  Under direction of the City Attorney, perform a variety of professional duties involved in assisting attorneys in providing a full range of legal services related to municipal government operations; draft and preliminarily review legal documents; assist in budget preparation; oversee general administrative operations and functions of the City Attorney’s office including records retention and disposal; and to provide information, direction, and assistance to staff, other departments, outside agencies, and the general public. As the City Attorney’s office is currently short-staffed, continue to provide support to City prosecutors in processing misdemeanor criminal cases in Helena Municipal Court and First Judicial District Court, Lewis & Clark County. Show less

• Legal Administrative Assistant

  • Aug 2018 - Mar 2022

  • Legal duties in support of City Attorney, prosecutors and paralegal included assisting with the preparation of bond and sentence revocations as well as pleadings, in addition to creating and setting up criminal case files and handling confidential criminal justice information; and assisting with preparation and review of ordinances, resolutions, deeds, easements, and other civil legal documents. Recurring tasks included processing criminal discovery in coordination with the Office of the Public Defender, contract and private counsel; scheduling Helena Police Department officers for hearings in both Helena Municipal Court and First Judicial District Court, Lewis & Clark County, and processing notices for trial witnesses; coordinating and tracking subpoenas for State Crime Lab trial witnesses. • Acted as department receptionist, handling requests from staff and the general public in both civil legal and criminal prosecution matters; was responsible for bookkeeping functions such as processing timesheets and payroll; preparing, reviewing and processing payment claims and acting as office purchasing card administrator; records processing, retention and storage; and provided notary public services. • Duties in support of other City of Helena departments included: reviewing and editing contracts; assisting with business license and utility enforcement and collections; and preliminary review of agreements for accuracy and compliance with City policy. • Software and equipment used: Microsoft Office Suite; M-Files Document Management; Novus; criminal justice programs Full Court, Full Case, and Prosecutor by Karpel; DigiTicket; Helena Police Department Record Management System; Watchguard Technologies; multi-line VOIP phone systems; and scanners, printers and copiers. Show less



Beyond the Box, Inc.

• Billings, Montana, United States

• Office Administrator

  • Oct 2017 - May 2018

  • General administrative work included answering phone calls, greeting clients, receiving deliveries, monitoring office filing and recordkeeping, and monitoring supplies and running office errands as needed. • Assisted designers and project managers with design drafting using 2020 Design, sending emails, filing, prepping documents and orders for multiple clients with cabinetry suppliers, countertop subcontractors, hardware suppliers, etc. • Checked in truck deliveries of cabinets and sort product for delivery to clients. • Coordinated scheduling on multiple projects between clients, builders, and subcontractors. • Marketing responsibilities included reviewing and editing social media and blog posts for publication. • Kept showroom samples up to date and showroom clean and organized. • Computer programs used: 2020 Design, Hubspot CRM, Microsoft Office Suite, Facebook, Instagram, Houzz. Show less



Atlantic Pacific Resource Group

• Billings, Montana, United States

• Executive Assistant/Legal Assistant

  • Jun 2011 - Oct 2017

  • Assisted with scheduling of an extremely complicated, time sensitive calendar for an expert witness, working with attorneys across the country and handling a large volume of cases in litigation in state and federal court. • Booked national and international travel. • In March-April 2013, traveled to Washington, D.C. and Denver as part of a government contract project with the U.S. Department of Transportation, related to the MAP-21 legislation requirements for the Hazardous Material Safety Permit Program. Coordinated multiple meetings with project stakeholders, transcribed and distributed meeting minutes and notes. • Reviewed and digested legal documents including depositions and assisted in the editing and preparation of expert reports for attorneys, and providing general paralegal-level administrative support. • Other administrative work included accounts payable and receivable, payroll, coordinating HR and IT issues, filing, data entry, supervision of temporary employees, and personal tasks for company founder and president as needed. • Computer programs and software used include Mac and PC computers; Microsoft Access, Word, Excel, Outlook; and a multi-line VOIP phone system. Show less



SouthwestRe, Inc.

• Addison, Texas, United States

• Product Development Specialist

  • Jul 2010 - Jun 2011

  • Wrote and edited vehicle service contracts and product warranties for numerous auto dealership clients. • Entered completed forms into a company database. • Prepared contracts for online access by clients. • Worked in Adobe InDesign to prepare brochures and other marketing material. • Updated internal product book of marketing collateral as needed. • Wrote and edited vehicle service contracts and product warranties for numerous auto dealership clients. • Entered completed forms into a company database. • Prepared contracts for online access by clients. • Worked in Adobe InDesign to prepare brochures and other marketing material. • Updated internal product book of marketing collateral as needed.



Ryan

• United States
• Financial Services
• 700 & Above Employee

• Senior Administrative Assistant

  • Dec 2006 - Jul 2010

  • Used Microsoft Word, Excel, PowerPoint, Access, Adobe Acrobat Professional, and Internet Explorer on a daily basis. • Traveled to client sites to assist with engagement work. • Contacted vendors to obtain invoices and other documentation for clients. • Worked with client’s accounting system to remotely access invoices. • Copied and prepared binders of invoices, tax returns, and related workpapers for submittal to state auditors. • Organized, filed, and archived engagement workpapers and documentation. • Coordinated and distributed monthly client status reports. • Drafted and edited internal and client deliverables. Show less