Administrative Manager

• Dec 2020 - Present

Executive Assistant

• Nov 2012 - Present

Executive Assistant to Chief Client Strategy Officer

Sr. Administrative Assistant

• Sep 2008 - Dec 2012

Provide direct executive-level assistance to the VP of Contract Customer Service, including coordination of all domestic and international travel utilizing electronic booking tools, creating expense reports through Ariba, heavy calendar and inbox management, handling of confidential projects, data collection and maintenance, call screening and meeting preparation Provide administrative assistance to the Customer Service leadership team across five sites including various supply ordering, technical troubleshooting, conference room management, vacation scheduling, providing systems access, and performing ad hoc projects utilizing Excel, PowerPoint, Visio and various internal programsTrained and mentored the Administrative Assistants for the NJ CSS team and the CO Customer Service team Coordinate travel for leadership team and their managers, including acquiring corporate cards, smart phone and expense profile set ups through Ariba, create personalized itineraries Manage and review all expense reports requiring VP approval Track monthly vendor invoices through detailed accounts of all payments and sign-offsCoordinate and execute all catering needs and events throughout the yearWork in conjunction with HR to setup all new hires in PeopleSoft, coordinate seating arrangements, order and set up computer and work stations, and provide an introduction to the departmentSpear headed the move from manual vacation tracking through excel to an electronic tracking program and led multiple trainings for the NJ associatesImplemented our building volunteer program, Staples Soul, which required coordinating events every other month that involved over 300 Staples associates to participate through time or donations to a charitable cause, such as the Boys and Girls Club and Special Olympics

Administrative Assistant

• Jul 2007 - Sep 2008

Provided direct executive-level assistance to the President of ISE’s Stock Exchange including heavy domestic and international travel arrangements, field all calls and visitors, track monthly invoices and provide follow up assistance to the Stock team of all deadlines and updates Provided assistance to the Manager of Events including extensive research on national and international hotels, lounges, restaurants, rental companies, décor items, menu ideas, golf courses, spas, meeting spacesManaged all meeting invites and execution of lunch meetings, conference calls, and video conferencesHandled all expense reporting for Stock and Event teams including corporate card and cash reimbursementsCreated and managed over a dozen stock reports using various charts in excel, as well as created multiple PowerPoint presentations with animations, etc. Tracked and shipped all collateral and premium inventoryWorked daily with vendors and hotel representatives in order to plan events and conferencesUpdated and distributed the company newsletter using Macromedia Contribute on a weekly basis

Public Relations Intern

• Jan 2007 - May 2007

Wrote press releases for new clients featured in various newspapersPrepared articles and pitches promoting businesses and their ownersCreated campaign strategies for clients including evaluation of marketing materials Wrote press releases for new clients featured in various newspapersPrepared articles and pitches promoting businesses and their ownersCreated campaign strategies for clients including evaluation of marketing materials

Intern

• May 2006 - Aug 2006

Assisted in the planning, organization and implementation of multiple training programsExecuted timeline and created deadlines for training programsDeveloped information packages and materials for each class sessionProvided evaluation market research on each program Assisted in the planning, organization and implementation of multiple training programsExecuted timeline and created deadlines for training programsDeveloped information packages and materials for each class sessionProvided evaluation market research on each program