Experience

Sumaria Systems, LLC

• United States
• Defense and Space Manufacturing
• 200 - 300 Employee

• Project Control Specialist/Business Operations Support

  • Apr 2009 - Present

  • Oversee daily office operations and supervise office activities to achieve maximum expense control, productivity, and facility readiness to ensure support for daily operations of the St. Louis Regional Operations Center (ROC). • Provide new hire orientations and complete exit processing for outgoing employees. Manage all time and accounting tasks to include; manage/maintain time tracking system, approve all timecards for IT Division, generate job account codes as well as TO/DO accounts.… Show more • Oversee daily office operations and supervise office activities to achieve maximum expense control, productivity, and facility readiness to ensure support for daily operations of the St. Louis Regional Operations Center (ROC). • Provide new hire orientations and complete exit processing for outgoing employees. Manage all time and accounting tasks to include; manage/maintain time tracking system, approve all timecards for IT Division, generate job account codes as well as TO/DO accounts. • Utilize the Corporate Management Information System (CMIS) to input and retrieve data reports for project tracking and management. • Responsible for purchase orders, and supplies, to support St. Louis ROC’s. • Serve as local Human Resource Coordinator and liaison to corporate Human Resource Manager; supports human resource activities for IT Division personnel to include; payroll, benefits, company policies, short-term disability claims, security, etc. • Analyze contract budget/financial data providing detailed analytics for Site Managers and Program Managers, tracking funding and cost. • Assist Regional Vice President on all contract related information to include contract administration, invoice preparation for an average of 70 contracts valued at over $60,232,561.00. • Apply contract management techniques to develop project-tracking plans to ensure proper task monitoring and compliance with contract requirements. • Ensure accuracy, authorize acceptance/rejection of billing information and distribution of invoices from vendor and subcontractors. • Adhere to all Acquisition Regulation (FAR) Manual. • Review all invoices for government contracts and enter invoices into Wide Area Workflow (WAWF), GovPay, and IPP. • Work with prime contractors to ensure funding levels are maintained to meeting dollars billed. Prepare subcontractor allocations and Basis of Awards (BOA). • Review subcontractor invoices and verify for payment. • Monitor contract related issues. Show less • Oversee daily office operations and supervise office activities to achieve maximum expense control, productivity, and facility readiness to ensure support for daily operations of the St. Louis Regional Operations Center (ROC). • Provide new hire orientations and complete exit processing for outgoing employees. Manage all time and accounting tasks to include; manage/maintain time tracking system, approve all timecards for IT Division, generate job account codes as well as TO/DO accounts.… Show more • Oversee daily office operations and supervise office activities to achieve maximum expense control, productivity, and facility readiness to ensure support for daily operations of the St. Louis Regional Operations Center (ROC). • Provide new hire orientations and complete exit processing for outgoing employees. Manage all time and accounting tasks to include; manage/maintain time tracking system, approve all timecards for IT Division, generate job account codes as well as TO/DO accounts. • Utilize the Corporate Management Information System (CMIS) to input and retrieve data reports for project tracking and management. • Responsible for purchase orders, and supplies, to support St. Louis ROC’s. • Serve as local Human Resource Coordinator and liaison to corporate Human Resource Manager; supports human resource activities for IT Division personnel to include; payroll, benefits, company policies, short-term disability claims, security, etc. • Analyze contract budget/financial data providing detailed analytics for Site Managers and Program Managers, tracking funding and cost. • Assist Regional Vice President on all contract related information to include contract administration, invoice preparation for an average of 70 contracts valued at over $60,232,561.00. • Apply contract management techniques to develop project-tracking plans to ensure proper task monitoring and compliance with contract requirements. • Ensure accuracy, authorize acceptance/rejection of billing information and distribution of invoices from vendor and subcontractors. • Adhere to all Acquisition Regulation (FAR) Manual. • Review all invoices for government contracts and enter invoices into Wide Area Workflow (WAWF), GovPay, and IPP. • Work with prime contractors to ensure funding levels are maintained to meeting dollars billed. Prepare subcontractor allocations and Basis of Awards (BOA). • Review subcontractor invoices and verify for payment. • Monitor contract related issues. Show less



Unisys

• United States
• IT Services and IT Consulting
• 700 & Above Employee

• Office Manager/HR Specialist

  • May 1999 - Apr 2009

  • Verified all non-routine bills, receipts, and invoices for proper routing and documentation • Maintained all personnel and training/education records, provided all new hire orientations, and acted as the HR liaison to the corporate office • Verified, processed, and tracked expense reports for all employees • Managed subcontractor timesheets and accounts payable issues • Acted as the site Security Administrator by handling all security paperwork required for all clearance… Show more • Verified all non-routine bills, receipts, and invoices for proper routing and documentation • Maintained all personnel and training/education records, provided all new hire orientations, and acted as the HR liaison to the corporate office • Verified, processed, and tracked expense reports for all employees • Managed subcontractor timesheets and accounts payable issues • Acted as the site Security Administrator by handling all security paperwork required for all clearance levels • Responsible for the daily coordination of the Site Manager’s agenda to include scheduling meetings, making travel requirements, and preparing presentation slides, etc. • Maintained several Access databases for Travel Expense information and employee information. • Provided daily customer service support to all organizational personnel, which was consistently rated outstanding by both customers and management Show less • Verified all non-routine bills, receipts, and invoices for proper routing and documentation • Maintained all personnel and training/education records, provided all new hire orientations, and acted as the HR liaison to the corporate office • Verified, processed, and tracked expense reports for all employees • Managed subcontractor timesheets and accounts payable issues • Acted as the site Security Administrator by handling all security paperwork required for all clearance… Show more • Verified all non-routine bills, receipts, and invoices for proper routing and documentation • Maintained all personnel and training/education records, provided all new hire orientations, and acted as the HR liaison to the corporate office • Verified, processed, and tracked expense reports for all employees • Managed subcontractor timesheets and accounts payable issues • Acted as the site Security Administrator by handling all security paperwork required for all clearance levels • Responsible for the daily coordination of the Site Manager’s agenda to include scheduling meetings, making travel requirements, and preparing presentation slides, etc. • Maintained several Access databases for Travel Expense information and employee information. • Provided daily customer service support to all organizational personnel, which was consistently rated outstanding by both customers and management Show less



ISX Corporation

• Software Development

• Office Manager

  • 1997 - 1999

  • Created, maintained, and updated the on-line Management and New Employee Handbooks. Maintained and updated the ISX St. Louis Office Homepage. • Coordinated travel arrangements for all employees in the St. Louis Office as well as provided the Director with travel reports for the ISX-Lockheed Martin employees. • Responsible for all new site employee orientations and coordinated with the corporate Human Resource Manager regarding all HR related issues to the St. Louis… Show more • Created, maintained, and updated the on-line Management and New Employee Handbooks. Maintained and updated the ISX St. Louis Office Homepage. • Coordinated travel arrangements for all employees in the St. Louis Office as well as provided the Director with travel reports for the ISX-Lockheed Martin employees. • Responsible for all new site employee orientations and coordinated with the corporate Human Resource Manager regarding all HR related issues to the St. Louis office. • Created an Access database for the Chief Financial Officer (CFO) and Accounting Manager to track the Corporation’s stock incentive program. • Created and updated the stock option letter and agreements as a word document by linking them to the Stock Incentive Database. • Responsible for taking minutes for all IPT (Improvement Process Testing) meetings and JAD (Joint Application Development) sessions. • Provided daily customer service support to the site via phone, and e-mail. • Validated all employee time cards and expense reports for completeness and promptly sent them to the Corporate office. • Responsible for day-to-day site activities such as scheduling all interviews and appointments and managing the petty cash fund. Show less • Created, maintained, and updated the on-line Management and New Employee Handbooks. Maintained and updated the ISX St. Louis Office Homepage. • Coordinated travel arrangements for all employees in the St. Louis Office as well as provided the Director with travel reports for the ISX-Lockheed Martin employees. • Responsible for all new site employee orientations and coordinated with the corporate Human Resource Manager regarding all HR related issues to the St. Louis… Show more • Created, maintained, and updated the on-line Management and New Employee Handbooks. Maintained and updated the ISX St. Louis Office Homepage. • Coordinated travel arrangements for all employees in the St. Louis Office as well as provided the Director with travel reports for the ISX-Lockheed Martin employees. • Responsible for all new site employee orientations and coordinated with the corporate Human Resource Manager regarding all HR related issues to the St. Louis office. • Created an Access database for the Chief Financial Officer (CFO) and Accounting Manager to track the Corporation’s stock incentive program. • Created and updated the stock option letter and agreements as a word document by linking them to the Stock Incentive Database. • Responsible for taking minutes for all IPT (Improvement Process Testing) meetings and JAD (Joint Application Development) sessions. • Provided daily customer service support to the site via phone, and e-mail. • Validated all employee time cards and expense reports for completeness and promptly sent them to the Corporate office. • Responsible for day-to-day site activities such as scheduling all interviews and appointments and managing the petty cash fund. Show less