Experience

City of Encinitas

• United States
• Government Administration
• 100 - 200 Employee

• Executive Assistant to City Council - City of Encinitas

  • Jan 2022 - Present

  Executive Assistant to the City of Encinitas Mayor and City Council responsible for a wide range of confidential and complex administrative duties, such as managing multiple calendars for five (5) busy elected officials, tracking constituent inquiries and escalations from first contact though resolution, preparing a variety of correspondence on behalf of the Mayor and City Council to government officials, community leaders, residents, and the business community. This position also plays an integral role in the planning and organizing of special events. Show less

• Department Administrative Support Coordinator

  • Mar 2020 - Dec 2021

  Provided administrative support to the Public Works leadership team and departments. General responsibilities and duties included creation and delivery of department weekly reports to the City Manager, Secretary of the Urban Forest Advisory Committee, department liaison to the Federal Emergency Management Agency, Public Works purchasing and invoicing management, and community events coordination for Public Works department.



Escondido Union High School District

• United States
• Education Management
• 100 - 200 Employee

• Administrative Assistant II

  • Jun 2017 - Sep 2019

  Providing administrative support and relieving the Assistant Superintendent of Business Services of day to day responsibilities with little or no supervision and a high degree of initiative. Scope of work included heavy calendar management, meeting coordination, travel arrangements, expense reports, monthly board agenda creation and departmental updates for board members, budget, commercial warrants, invoicing and time sensitive forms related to construction management. Administer generation of new project numbers relating to construction and contract management including master list of contracts. Informing departments within Business Services of legal changes to board policy and disseminating information for updates. In addition, departmental budget planning, preparing service availability letters for the public, answering questions from the public, developer fee information, event planning for district wide employee events, community outreach and dealing with highly confidential and sensitive information. Show less

• Educational Services Assistant

  • Oct 2015 - Jun 2017

  Provide administrative support to multiple Directors in the Educational Services department. Scope of work included maintaining the Professional Development calendar, drafting statement of work and contract terms for third party services, managing multiple budget accounts including submitting purchase requisitions and capital outlay creation for Career Technical Education. Other administrative duties included travel arrangements, expense reports, preparing for professional development meetings for teachers and district employees, advisory meetings and planning events pertaining to Career Technical Education. Show less

• Administrative Secretary

  • Oct 2007 - Oct 2015

  Providing administrative assistance to counselors, parents, teachers and students on a daily basis. Responsible for educating and assisting students and parents with the school district on-linestudent grading system. Planned and organized parent meetings with educators, counselors and other appropriate support personnel depending on their situation. In charge of student intake into our school, obtaining appropriate transcript, discipline and attendance information as needed. Interpreting for non-English speaking parents. Responsible for planning and driving student award events. Assisted with management of college scholarship opportunities. Implement training program for office staff, and serve as local site expert for new systems roll-out. Show less



San Pasqual Union School Dst

• United States
• 1 - 100 Employee

• PTA President

  • Sep 2001 - Jun 2004

  Volunteered in multiple grade school classrooms, assisting teachers with classroom organization tasks. Served as PTA President, liaising with parents and school administration to plan and implement programs for the betterment of students. Volunteered in multiple grade school classrooms, assisting teachers with classroom organization tasks. Served as PTA President, liaising with parents and school administration to plan and implement programs for the betterment of students.



Convenient Cash Systems, Inc

• Boca Raton, FL

• Cash Flow Administrator

  • Aug 1996 - May 2001

  Responsibilities included forecasting cash flow for multiple ATM machines spread across the country. With a total budget of $1.2M (million) dollars, I analyzed cash transactions, placed fulfillment orders to banks, organized delivery with armored transport service to pick up and replenish ATM machines throughout the United States. Responsibilities included customer service with ATM site management. Foresight and attention to detail were critical in this role as running out of cash equals lost revenue for the company and poor customer service. Show less



Raymond F. Kravis Center for the Performing Arts

• United States
• Performing Arts
• 1 - 100 Employee

• Administrative Assistant

  • May 1993 - Aug 1995

  Responsibilities included administrative duties for the Director of Business Development. Attended monthly board meetings, managed meeting minutes and action items for the organization. Frequent interaction with high profile donors including donor charitable giving, organizing special accommodations for upcoming events, attended to the needs of the Donors in the Donor Room during performances at the theater for performing arts. Responsibilities included administrative duties for the Director of Business Development. Attended monthly board meetings, managed meeting minutes and action items for the organization. Frequent interaction with high profile donors including donor charitable giving, organizing special accommodations for upcoming events, attended to the needs of the Donors in the Donor Room during performances at the theater for performing arts.



Sony Electronics

• United States
• Computers and Electronics Manufacturing
• 700 & Above Employee

• Executive Assistant

  • Mar 1987 - May 1993

  Executive Assistant to the Director of Manufacturing. Handled all administrative duties for the Director and his management team. The scope of business spanned manufacturing, manufacturing engineering, quality management, and product delivery. Communicated planning information to direct reports of Director in meetings in his absence. Served as an administrative liaison with Japan, assisted with the compiling, writing and assembling of Manufacturing Monthly Reports. Assisted in the development of standard operating procedures for the Manufacturing Department. Handled confidential and sensitive information related to salary and performance reviews for the staff of 130 team members. Responsible for all domestic and international travel arrangements for the Director of Manufacturing and his management team Show less



Ryder Construction Management, Co

• Manhattan, NY

• Secretary

  • Aug 1982 - Aug 1983

  Secretary to the president of Ryder Construction Management company. Handled all aspects of office administration, including travel arrangements and work site communications with sub contracting companies. Assisted architecture department with development and delivery of proposals for new business Secretary to the president of Ryder Construction Management company. Handled all aspects of office administration, including travel arrangements and work site communications with sub contracting companies. Assisted architecture department with development and delivery of proposals for new business