Experience

Delta Field Services, LLC

• United States
• Oil and Gas
• 1 - 100 Employee

• Accounting Manager/Project Coordinator

  • Feb 2023 - Present



Channel Sheet Metal, Inc.

• Pasadena, Texas, United States

• Office Manager

  • Jul 2021 - Jun 2022

  •Responsible for Accounts receivables and payables •Record day to day financial transactions and complete posting process using QuickBooks •Perform accounts receivable functions including invoicing, deposits (via check, ACH transfer, wire transfer, and credit card) collections, and revenue recognition • Enter data, maintain records, and create reports •Verify that transactions are recorded and coded correctly •Perform accounts payable functions including entering purchase orders, match supplier invoices to authorizing purchase orders and proofs of receipt, enter all supplier invoices and credits, pay supplier invoices when due •Process credit applications •Receive materials •Customer service (answering telephone, assisting clients and customers) •Manage day to day operations of Channel Sheet Metal’s office (order office and shop supplies, maintenance coordinator, IT coordinator, support Estimators, Sales, and Shop Technicians, manage vacation/sick time, and time keeping for office and shop employees) •Carry out effective, efficient operating and administration policies •Organize and maintain all filing systems •Run office errands such as ordering and picking up lunches, supplies and office needs



EnSiteUSA

• United States
• Professional Services
• 100 - 200 Employee

• Executive Assistant/Project Administrative Manager

  • Aug 2017 - Aug 2019

  •High level of administrative support to Sr. Vice President of EPCM Services and his management team •Create, edit and format MS Word documents, PowerPoint presentations, and Excel spreadsheets •Schedule and coordinate travel (airfare, hotel and transportation) •Schedule and send Outlook notices for meetings including audio/video conferencing and catering as required •Proposal coordinator •Prepare and submit expense reports in Deltek Vision •Prepare and maintain document templates for project proposals, project management, quality management,presentations, and business reporting •Develop and maintain on-line forms •Create and maintain organizational and process flow charts •Prepare and issue meeting notes •Develop and maintain an efficient file control structure •Receive and interact with incoming visitors •Liaise with internal staff at all levels •Office Coordinator for 6th floor (coordinate moves, on-boarding new employees, “go-to” person, etc.) •Responsible for hiring and supervising the Project Administrators in HBU 105 •Coordinate, organize, and maintain demanding schedules for various projects •Provide administrative support for in-house clients •Prepare and submit visa applications and passports for applicable business trips



EIV Capital, LLC

• United States
• Investment Management
• 1 - 100 Employee

• Executive Assistant

  • Mar 2017 - Aug 2017

  •High level of administrative support and personal assistance to three Partners •Heavy coordination of multi calendars •Heavy scheduling and coordination of meetings •Document and correspondence preparation •Heavy coordination and scheduling of travel – flights, hotels, cars and limos •Client service related activities •Expense report and receipt management for both work and personal use •Office Coordinator (order office and kitchen supplies, IT coordinator, receive and interact with visitors, office maintenance coordinator, etc.) •Arrange catering for in-house lunches and off-site meetings and events •Add and keep client information updated in ZoHo



UniversalPegasus International

• United States
• Oil and Gas
• 200 - 300 Employee

• Executive Assistant/Project Administrative Lead

  • Jul 2005 - Sep 2016

  •High level of administrative support to COO and his senior management team •Create, edit and format MS Word documents, PowerPoint presentations, and Excel spreadsheets •Schedule and coordinate travel (airfare, hotel and transportation) •Schedule and send Outlook notices for meetings including audio/video conferencing and catering as required •Prepare and submit expense reports in Concur •Prepare and maintain document templates for project proposals, project management, quality management, presentations, and business reporting •Develop and maintain on-line forms •Create and maintain organizational and process flow charts •Prepare and issue meeting notes •Proposal Coordinator •Develop and maintain an efficient file control structure •Receive and interact with incoming visitors •Liaise with internal staff at all levels •Coordinate, organize, and maintain demanding schedules for various projects •Provide administrative support for in-house clients •Prepare and submit visa applications and passports for applicable business trips •Supervise all Project Administrators within the Operations Division •Lead Project Administrator for all projects within the Operations Division •Create and update additional reports that coincide with the Master Line List. (Ex.: TRO Tracking Report, Road / Railroad Crossing Permit Tracking Report, Reroute Tracking Report, etc.) •Special project reporting for Director •Prepare Change Orders •Cost Tracking / Cost Estimates / Accruals •Maintain department ISO 9000 records and filing system



Webb, Murray & Associates, Inc.

• United States

• Accounts Receivable Associate

  • May 1996 - May 2005

  •Invoice entry from Access data base to AccPac accounting system •Review status of delinquent accounts and initiate collection action •Collections for 700+ accounts for 16 multi-state offices •Prepare correspondence on delinquent accounts requiring special handling •Research and resolve account discrepancies by investigating documentation •Effectively partner and communicate with Department Leaders and Corporate Management regarding billings,delinquent accounts and collection progress •Prepare source documents from 16 multi-state offices for entry, coding, proofing and posting, and resolving questionable data •Process and verify daily cash reports (Lockbox, ACH), cash, checks and credit card deposits •Process credit card transactions via PC •Generate, calculate and balance many weekly cash and billing reports •Special project reporting/AccPac Accounting program •Age Trial Balance, Statements, Customer Transactions, Customer History, Delinquent Fees and Incentive Discounts •Make Banking deposits as needed •Accounts Payable experience including matching, coding, filing and processing of invoices



Houston Lighting & Power

• Baytown and Houston, Texas

• District Engineering Assistant and System Service Technician

  • Oct 1984 - May 1996

  •Administrative support for District Engineering Supervisor and four Engineers •Schedule and coordinate meetings for Supervisor •Maintain daily calendar of appointments and meetings for Engineers •Maintain department records and filing system •Log and distribute daily activity schedules for Engineers •Prepare work orders for data entry •Type memos, outlets, minutes and confidential personnel forms •Generate, calculate, and balance weekly and monthly reports •Assist Engineers in the field and during storm duty •Department administration and management trainer for the in-house data entry system (work order entry program and timekeeping) •Field troubleshooter for Maintenance and Fuel System •Make minor repairs on Maintenance and Fuel computers and various printers •On-call 24 hours •Help-Desk support for Maintenance System serving 260 employees at 43 locations •Company-wide Help-Desk support for Fuel System •Report Desk for Transportation Department reporting