Experience

Havas San Francisco

• United States
• Advertising Services
• 1 - 100 Employee

• Associate Finance Director

  • Dec 2019 - Present

  San Francisco Compile monthly flash including revenue accruals and deferrals, and non-billable analysis. Prepare and finalize monthly close including revenue accruals and deferrals, and non-billable analysis. Create monthly intercompany analysis to settle cash for outstanding balances between agencies. Coordinate with sister agencies to ensure crossover revenue is accurate for intercompany work. Submit monthly reporting for client to third party billing portal, ARMS, and maintain system to… Show more Compile monthly flash including revenue accruals and deferrals, and non-billable analysis. Prepare and finalize monthly close including revenue accruals and deferrals, and non-billable analysis. Create monthly intercompany analysis to settle cash for outstanding balances between agencies. Coordinate with sister agencies to ensure crossover revenue is accurate for intercompany work. Submit monthly reporting for client to third party billing portal, ARMS, and maintain system to ensure budget and billing data remains accurate. Create monthly client reconciliations for all agency clients, and lead internal meetings with account teams for review. Ad hoc reporting as necessary including job actuals, AR, and billing detail. Show less



Goodby Silverstein & Partners

• Advertising Services
• 300 - 400 Employee

• Production Accountant

  • Jun 2014 - Dec 2019

  San Francisco Fully supported in-house post-production department (Elevel) for all finance needs including billing, expenses, and communication with account teams to secure client-signed job estimates and invoice approvals. Created the month-end revenue accrual journal entry for Elevel. Helped successfully launch new software to the Elevel team called CETA beginning in January 2019, including training staff and troubleshooting issues with the program, and continued to serve as the main point person to… Show more Fully supported in-house post-production department (Elevel) for all finance needs including billing, expenses, and communication with account teams to secure client-signed job estimates and invoice approvals. Created the month-end revenue accrual journal entry for Elevel. Helped successfully launch new software to the Elevel team called CETA beginning in January 2019, including training staff and troubleshooting issues with the program, and continued to serve as the main point person to input data into the program such as new employee, client, and job information as needed. Facilitated the communication between producers and CETA by holding ongoing weekly calls with the vendor to customize the program to the agency’s needs, and opened service tickets on behalf of staff. Led weekly meetings with post producers to go through each active job to ensure its budget and timeline were accurate, as well as confirmed everything was client approved. Was responsible for accounting needs for seven agency clients including Frito Lay, BMW, Liberty Mutual, Adobe, and Sonic by processing receipts and monitoring AR so clients did not become delinquent; inputted AP and expense reports; and sent job status reports. Sent out open job reports at least once per month to clear WIP and billed clients for actual costs, as well as billed monthly retainers. Month-end close duties included analyzing expense accounts to ensure costs were hitting the correct GLs; created the client travel & expense document that tracked all client non-billable related costs, and provided commentary on the balances; absorbed any non-billable costs that appeared on WIP; and created journal entries for various accruals and reclasses. Worked with the communications strategy department to bill Adobe for its media buys. Passed all external and internal audits, occurring bi-annually at minimum. Show less



Young & Rubicam Group

• Advertising Services
• 300 - 400 Employee

• Senior Staff Accountant

  • Aug 2012 - Jun 2014

  San Francisco Processed and confirmed payments for weekly expense reports in Donovan Data Systems. Compiled accounts receivable aging reports on a weekly basis to send to headquarters for review. Processed all accounts payable for the office; including handling all wires to vendors and sister agencies. As master tenant, charged fifteen WPP agencies occupying Y&R office space rent; manpower; and/or incidental billing such as telephone, internet, etc. as per indicated in each subtenant agreement… Show more Processed and confirmed payments for weekly expense reports in Donovan Data Systems. Compiled accounts receivable aging reports on a weekly basis to send to headquarters for review. Processed all accounts payable for the office; including handling all wires to vendors and sister agencies. As master tenant, charged fifteen WPP agencies occupying Y&R office space rent; manpower; and/or incidental billing such as telephone, internet, etc. as per indicated in each subtenant agreement. Reconciled all balances with approximately 25 WPP agencies at month end in Cartesis financial software. Created and inputted all monthly journal entries. Compiled each monthly close’s binder containing all financial transactions and reporting including all journal entries, account ledgers, and intercompany out of balance reconciliations. Reported Y&R’s corporate responsibility on a quarterly basis. Compiled various weekly and ad hoc reports such as AP aging, employee hours, client billing, etc. Passed external SOX audit in 2013. Show less



Cohn & Wolfe

• United States
• Public Relations and Communications Services
• 100 - 200 Employee

• Senior Staff Accountant

  • Aug 2005 - Aug 2012

  Tracked budgets and staff hours per client on a weekly basis in order to hit monthly revenue targets. Ran the money and staffing monthly meeting with account managers to designate staff billable hours; ran the mid-month meeting to provide updates for client revenue changes for the remainder of the month. Was responsible for key reporting of monthly close, including AR reserve, WIP reserve, fixed assets, depreciation, AP accrual, and balance sheet and P&L reports. Handled the accounts… Show more Tracked budgets and staff hours per client on a weekly basis in order to hit monthly revenue targets. Ran the money and staffing monthly meeting with account managers to designate staff billable hours; ran the mid-month meeting to provide updates for client revenue changes for the remainder of the month. Was responsible for key reporting of monthly close, including AR reserve, WIP reserve, fixed assets, depreciation, AP accrual, and balance sheet and P&L reports. Handled the accounts receivable by following up with clients for payment to ensure no collections became delinquent for more than 90 days. Was responsible for billing all San Francisco-based clients. Helped successfully launch and train staff in a new accounting system, Maconomy, for timesheets and expenses. Compiled and edited a bi-monthly sustainable newsletter including news, tips, and sustainable company profiles that was distributed within the company's global network. Show less