Experience

TALMO & ASSOCIATES INC.

• United States
• Staffing and Recruiting
• 1 - 100 Employee

• Administrative Assistant

  • Aug 2021 - Present

  ADMINISTRATIVE • Sort mail, review contents, prioritize, and distribute to the appropriate person. • Prepare data for memos, emails, agendas, and presentations for internal and external communication. • Prepared minutes and recorded motions, discussions, votes, and decisions for Shareholder & Board of Directors meetings; maintain Corporate Minute Book. • Maintain and organize the electronic filing system in the office. • Coordinate travel arrangements and assist in event planning. • Managed an extremely active calendar while working closely with management to keep them well-informed of upcoming commitments and responsibilities. • Prepared expense reports; correspondence, and agendas • Maintain an inventory of office supplies and marketing materials, ensure the office runs smoothly as a manager, and report major issues/concerns to management. • Assure that all tax-related issues are promptly addressed by external accounting and payroll firms by acting as a liaison between the company and the various states regarding wage reporting, withholdings, and corporate tax. PROJECT MANAGEMENT/LEADERSHIP • Responsible for special projects and tasks by setting priorities, managing time, tracking progress, and making necessary adjustments to plans. • Contribute to the design of the office's layout, and oversee renovations, and facility maintenance. • Researched, prioritized, and followed up on incoming issues and concerns. COMMUNICATIONS • Able to effectively communicate with a range of people. • Able to navigate from casual communication to formal communication. Show less


BUSINESS RESOURCE GROUP LLC
• United States
• Administrative Assistant

  • Dec 2019 - Jan 2023


Auto Credit Financial

• United States
• Banking

• Office Administrative Assistant

  • Dec 2017 - Jan 2023

  • Initiate customer contact; negotiate full/partial payment or create terms for repayment; enter notes on company system; build rapport with customers while maintaining a professional tone. Familiarity with tracking vehicles via software for vehicles in collections. Perform other duties as requested by office personnel. • Initiate customer contact; negotiate full/partial payment or create terms for repayment; enter notes on company system; build rapport with customers while maintaining a professional tone. Familiarity with tracking vehicles via software for vehicles in collections. Perform other duties as requested by office personnel.



CORTECH – UPS Torrance

• Administrative Assistant

  • Jul 2017 - Nov 2017

  • Duties included word processing, data entry, auditing documents, answering phones, distributing mail, maintaining calendars, making travel arrangements, reserving conference rooms, coordinating meetings and other duties as assigned. Filing and logging information in Excel. • Duties included word processing, data entry, auditing documents, answering phones, distributing mail, maintaining calendars, making travel arrangements, reserving conference rooms, coordinating meetings and other duties as assigned. Filing and logging information in Excel.



South Bay Central Office

• United States
• Medical Practices

• Board Member [Secretary & Chairman]

  • Oct 2012 - Mar 2017

  • Oversee budget and propose reductions in spending • Identified problem areas and implemented corrective action plan • Stayed informed about committee matters, provided input • Fostered relationships while focusing on leadership role supervising office manager • Recorded and transcribed minutes meetings; responsible for compilation, editing, and publication quarterly newsletter • Oversee budget and propose reductions in spending • Identified problem areas and implemented corrective action plan • Stayed informed about committee matters, provided input • Fostered relationships while focusing on leadership role supervising office manager • Recorded and transcribed minutes meetings; responsible for compilation, editing, and publication quarterly newsletter



National Pink Tie Organization

• Wellness and Fitness Services
• 1 - 100 Employee

• Executive Assistant

  • Jan 2009 - Aug 2012

  • Provided high-level administrative support; attended meetings via telecom, prepared presentations, letter compilation, responded to inquiries via email, sent out mass emails, attended scheduled Board meetings, prepared agenda and transcribed minutes. • Provided high-level administrative support; attended meetings via telecom, prepared presentations, letter compilation, responded to inquiries via email, sent out mass emails, attended scheduled Board meetings, prepared agenda and transcribed minutes.



APR Consulting - Assigned to Northrop

• Administrative Assistant

  • Jun 2006 - Sep 2006

  Temporarily provided administrative support for a Corporate Director of Media Relations. Routed media calls and inquiries, in addition to performing the normal administrative tasks. Temporarily provided administrative support for a Corporate Director of Media Relations. Routed media calls and inquiries, in addition to performing the normal administrative tasks.



ATR International Inc. - Assigned to Lockheed Martin

• Administrative Assistant

  • Feb 2006 - Feb 2006

  Provided front desk support for a remote meeting location. Responsible for greeting visitors, checking identifications, replenish supplies when needed, and performed the basic administrative tasks Provided front desk support for a remote meeting location. Responsible for greeting visitors, checking identifications, replenish supplies when needed, and performed the basic administrative tasks



Kelly Services - Assigned to Neutrogena

• Executive Assistant

  • Oct 2004 - Jan 2006

  Managed day-to-day operations and calendar for busy Vice President of Sales & Board member. Composed routine correspondence, prepared agendas, and coordinated travel for a busy sales team. Set up conference calls and helped coordinate sales materials presented to field representatives. Served as liaison between order entry, field representatives, the fulfillment center and other internal customers for store demos, trade shows, and other publicly held events and activities. Monitored and tracked ordered items to ensure product delivery. Worked closely with the Director of Public Relations interfacing with external and internal sources to assist in coordinating activities or assist in distributing products being introduced into the market. Participated and provided input in the senior board level administrative meetings for assistants. Show less



Volt Services - Assigned to Raytheon

• Administrative Assistant

  • May 2004 - Sep 2004

  Coordinated meetings and catering, contacted candidates and scheduled interviews, and maintained calendar for a busy HR Director’s and other performed other administrative duties. Updated and maintained litigation folders and other filings for General Counsel in the Eithics and Legal Departments. Coordinated meetings and catering, contacted candidates and scheduled interviews, and maintained calendar for a busy HR Director’s and other performed other administrative duties. Updated and maintained litigation folders and other filings for General Counsel in the Eithics and Legal Departments.



Self

• Switzerland
• Business Consulting and Services

• Student

  • Sep 2002 - Apr 2004

  Attended school full time from Fall ’02 through the Summer ‘03. I worked odd jobs to get thru school and assisted other students with writing papers. Attended school full time from Fall ’02 through the Summer ‘03. I worked odd jobs to get thru school and assisted other students with writing papers.



Manpower Employment - Assigned to ExxonMobil & others

• Administrative Assistant

  • Sep 2000 - Aug 2002

  Provided administrative support for Public Affairs Manager. Assisted in planning and implementation of in-house and publicly held events or activities. Attended monthly community advisory meetings, recorded minutes and distributed accordingly. Responsible for warehouse inventory and ordering for special events. Sent out monthly alerts to community businesses and other correspondence as it related to community issues or awareness. Responsible for processing invoices and reconciling credit card statements for the managerial staff. Monitored expenses 1M budget and generated monthly reports Handled high volume of community calls and interfaced regularly with city personnel. Couple of other assignments - very short term. Show less



The Emerald Agency

• United States
• Staffing and Recruiting
• 1 - 100 Employee

• Administrative Assistant

  • Oct 1999 - Dec 1999

  Provided administrative support for a producer of a television ministry broadcast, interfacing with audio and video crews, supplier/vendors, expedited equipment orders and rentals, placing follow up calls. Performed normal administrative duties. Provided administrative support for a producer of a television ministry broadcast, interfacing with audio and video crews, supplier/vendors, expedited equipment orders and rentals, placing follow up calls. Performed normal administrative duties.



Act 1 - Assigned toCharles R. Drew University

• Administrative Secretary

  • Jan 1998 - Jan 1999

  Provided front office support for the Office of the Executive Vice President; responsible for routing calls, coordinating meetings and conference rooms. Attended meetings, recorded minutes and distributed accordingly. Maintained numerous logs for the various budgets. Compiled, maintained data for mailing lists, improved data sources, and performed a variety of other tasks when required. Provided front office support for the Office of the Executive Vice President; responsible for routing calls, coordinating meetings and conference rooms. Attended meetings, recorded minutes and distributed accordingly. Maintained numerous logs for the various budgets. Compiled, maintained data for mailing lists, improved data sources, and performed a variety of other tasks when required.



Olsten Staffing - Assigned to Prudential Insurance

• Administrative Assistant

  • May 1997 - Dec 1997

  Provided administrative support for the General Manager. Coordinated possible recruits with management, scheduled appointments, administered tests and other duties as required. Routed customer complaints to service representatives, sorted mail, worked on special projects and assisted other administrative staff when needed. Provided administrative support for the General Manager. Coordinated possible recruits with management, scheduled appointments, administered tests and other duties as required. Routed customer complaints to service representatives, sorted mail, worked on special projects and assisted other administrative staff when needed.



Manpower Employment - Assigned to Hughes Aircraft

• Executive Secretary

  • Apr 1996 - Oct 1996

   Typed correspondence, attended meetings, recorded minutes and served as timekeeper. In addition to normal secretarial duties; tracked documented discrepancies in project coordination effort for a group of software engineers and technical writers in final stages of development for an accountability software application.  Typed correspondence, attended meetings, recorded minutes and served as timekeeper. In addition to normal secretarial duties; tracked documented discrepancies in project coordination effort for a group of software engineers and technical writers in final stages of development for an accountability software application.



Hughes Aircraft Company-held many position

• Executive Secretary

  • Jul 1978 - Aug 1994

  Performed administrative duties for an engineering department. Coordinated travel, service luncheons, meetings, prepared expense reports accordingly and other disbursement documents; prepared presentations and other correspondence; maintained personnel folders and processed all personnel-related paperwork. Responsible for ordering stationery and other office-related supplies. Developed, organized, and maintained numerous manual filing systems. Analyzed existing practices; responsible for revisions and publication of directives and coordinated all changes, additions or deletions with the appropriate division(s). Responsible for updating and publishing organization charts and their related charters. Reviewed, revised and designed forms within various divisions ensuring compliance with corporate, group, division and program directives. Performed numerous other duties and tasks for special projects when required. Show less