Receptionist

• Nov 2018 - Present

• Answering phone calls; Transferring calls appropriately and taking messages for staff • Attending to the door; Checking in clients/guests and providing them with an appropriate badge; Escorting visitors through office• Creating and updating documents, spreadsheets and presentations using Microsoft Word, Microsoft Excel, Microsoft Publisher and Adobe Acrobat programs• Assisting supervisors and staff with projects• Keeping staff information and documents updated• Reporting and updating staff weekly schedules • Scheduling meetings and entering calendar information in Microsoft Outlook• Communicating office activity and staff needs to supervisor• Creating and setting up office events• Doing weekly inventory and restocking of office and break room supplies

Receptionist (Sabio Systems)

• Jul 2018 - Nov 2018

Tax Preparer

• Dec 2017 - Apr 2018

• Filed federal and state taxes for clients using tax software on computers• Gathered appropriate documents and relevant information from clients • Provided bookkeeping services; Handled cash and recorded payment information• Provided excellent customer service, answered tax and return related questions• Translated Spanish to English• Supervised office; Trained and assisted co-workers• Answered phone calls, kept office organized and clean• General office work such as printing, copying, faxing etc.

Secretary

• May 2017 - Oct 2017

• Created documents, presentations, envelopes, labels, etc., using Excel, Word, PowerPoint, Publisher, and Adobe Acrobat• Organized and filed documents• Created, proofread, edited and formatted documents, letters, bibliographies, syllabi, academic work, spreadsheets, etc.• Assembled, edited and formatted textbooks; Worked with SDSU textbook printing services• Provided assistance to students, and supervised when reviewing tests• Provided all class materials and any assistance necessary to professors• Transcribed recorded interviews• Provided printing services for professors and students• Assisted supervisor with Outlook training assignment; Created Outlook training PowerPoint presentation• Researched, provided reports, and completed projects as assigned by professors and/or supervisor• CPR/AED trained

Administrative Assistant (HB Staffing Agency)

• Nov 2016 - May 2017

• Used Documentum D2 program to file and organize documents electronically; Filed paper documents appropriately • Created and edited documents, tables, spreadsheets, etc., using Excel, Word and Adobe• Managed calendars, scheduled appointments, meetings and teleconference calls using Outlook• Organized special events and parties• Created and processed Travel and Trip requests using SAP TRIP travel manager• Organized booths and prepared promo materials for business events/trips• Processed invoices using SAP FV60 and SAP MIR7 codes for SAP program• Created a user guide for using SAP FV60, SAP MIR7, and SAP TRIP codes• Routed agreements and documents appropriately • Assembled folders for presentations and/or reference materials; Prepared conference rooms• Answered phone calls, transferred calls and took messages for staff• Ordered supplies and kept inventory of office and promo items• Sorted and distributed mail; Created shipments through Fed-Ex• Assisted supervisor with Tariff assignment; Revised, proofread, and formatted the Port of San Diego Tariff file; Researched and compared other California port tariffs• Assisted with the budget report, accounting for Travel expenses• Gathered research for projects and created reports as requested by supervisor

Office Assistant

• Jul 2014 - Jul 2016

• Organized files; Cleaned and organized office and other facilities• Prepared folders, binders and labels for files• Made deliveries to shops; Ran errands between shops• Translated from Spanish to English; Assisted customers and tourists • Set up displays and arranged shelves• Kept inventory of each store and of warehouse• Assisted supervisor with special projects• Trained and supervised new employees • Organized files; Cleaned and organized office and other facilities• Prepared folders, binders and labels for files• Made deliveries to shops; Ran errands between shops• Translated from Spanish to English; Assisted customers and tourists • Set up displays and arranged shelves• Kept inventory of each store and of warehouse• Assisted supervisor with special projects• Trained and supervised new employees

Office Assistant

• Dec 2014 - Jul 2015

• Answered and directed phone calls; Checked and replied to messages• Organized and filed student and faculty documents • Organized and cleaned supply cabinets, conference rooms, copy room, study areas, and lobby• Restocked and ordered supplies; Replenished and fixed copiers and printers• Gathered research and assisted professors with presentations and special projects; Prepared folders and other materials for professors• Proctored exams• Provided assistance to students and visitors• Sorted and sent out mail; • General office work such as scanning, copying, etc.

Caregiver

• Oct 2012 - Jul 2015

• Provided domestic services such as cleaning, laundry services, etc.• Ran outside errands (walking the dog; getting the mail; etc.); • Used excellent phone etiquette to answer phone for client; Took messages and translated for client• Kept track of medical information and ensured daily medicinal intake; Ambulation• Prepared daily meals• Helped with personal care and hygiene such as bathing and dressing • Provided domestic services such as cleaning, laundry services, etc.• Ran outside errands (walking the dog; getting the mail; etc.); • Used excellent phone etiquette to answer phone for client; Took messages and translated for client• Kept track of medical information and ensured daily medicinal intake; Ambulation• Prepared daily meals• Helped with personal care and hygiene such as bathing and dressing