Experience

Amphitrite Underwriting Limited
• United Kingdom
• Insurance
• 1 - 100 Employee
• Executive Assistant to CEO

  • Dec 2022 - Present


NORD/LB

• Germany
• Banking
• 700 & Above Employee

• Head of Facilities and Administration / Executive Assistant to the GM and Global Head of SF

  • Jan 2018 - Dec 2022

  • Providing comprehensive administrative support covering extensive mailbox, diary management, and travel budgets and external obligations in fluent English and German, as correspondence requires. Delegating meetings and tasks on Global Head’s behalf. Ensuring the Global Head meets required deadlines. Screening telephone calls.• Setting up Global conference calls and meetings (internal and external) in multiple time zones.• Organising complex travel arrangements and itineraries worldwide, including visas and last minute re-arrangements in line with budget and the Travel and Expense policy.• Managing a team of two other Administrative assistants, one Receptionist and one Facilities administrator; recruitment; conducting annual appraisals.• Establishing departmental Business continuity plan, various policies and procedures to be complied with by all employees of the bank.• Key point of contact for the Bank with the premises landlord on any building or leasehold management issues.• Daily liaison with Senior stakeholders of the bank including the Chairman and the Management Board.• Accomplished an 18-month office refurbishment project as the Lead Program Manager renovating the entire office space with a budget of GBP 3million. Daily liaison with the build contractors, landlord, agents and managing expectations of the entire bank branch during difficult Covid restrictions. Sole responsibility for furniture selection and procurement, relocation management. Saved the Bank GBP 150k through prudent financial management and project planning.• During Covid pandemic I restructured the functions of the Administration team, saving the bank GBP 150k over two years and GBP 50k annually ongoing. Re-negotiated contracts, 20% cost saving for the cleaning services ongoing.

• PA to the GM and Global Head of SF; Head of the Administration Team (dual role)

  • Mar 2010 - Sep 2018

  • Provided professional, confidential and proactive support to the London branch’s General Manager who also heads up globally the Structured finance division for the bank.• Accomplished key integration of fragmented Administrative staff, bringing them together under a singular admin function and provide continuous support and championing of their careers and welfare in the bank.• Delegated meetings and tasks on GM’s behalf; ensured that he met required deadlines.• Telephone communication/screening and extensive diary management.• Organised C-Suite level meetings; supported and liaised with the Banks’ board on various matters.• Handling highly confidential documents including salaries and business strategies of the bank.• Processed expenses claims, ensured reimbursements were correct and approved within set deadlines.• Supported recruitment with internship applications, organised placements for Trainees and Interns.• Event management and administration of client/participant information packs.Christmas party organizing - sole responsibility for budget management and ensuring national tax limits were complied with.• Prepared MiFID packs for clients in timely manner to ensure deal closing dealines were not compromised.

• Executive Assistant

  • Dec 2008 - Feb 2010

  • EA to the Senior Credit Executive and a team of 18 people in Structured Finance.• Local and international travel management for the Executive and the team.• Managed flow of Credit approval information and correspondence.• Undertook comprehensive team administrative duties such as Management of meetings, diaries, conferences, expenses processing, holiday tracking etc.• Managed subscriptions and memberships of various professional bodies on behalf of the members of the division.• Sole responsibility for quarterly League Table submissions globally to ensure the position of the bank was reflected correctly in the global market reports.• Provided translation support, undertook smaller level translations from English to German and vice versa or liaised with professional translator on more sensitive or important documentation.

• Corporate Receptionist / Secretarial Support

  • Oct 2007 - Nov 2008

  • Ensured that all visitors and callers received the highest quality of service and attention.• Solely responsible for Meeting Room Management and Catering and led organization of on premises events.• Provided regular support to and cover for the secretarial team, including the GM’s PA.• Organised taxis and corporate cars and processed invoices.• Prepared Weekly branch and team itineraries.



various organisations

• Human Resources Services
• 1 - 100 Employee

• Various roles

  • Sep 2000 - Sep 2008

  • Various supervisory and managerial roles in the Retail and Care sector. • Various supervisory and managerial roles in the Retail and Care sector.