Administrative Assistant

• Sep 2020 - Present

Office Administrator

• Apr 2019 - Present

• Answering incoming calls, dealing with email enquiries. • Maintaining good relationship with client and ensure services provide are satisfactory. • Preparing invoices and collecting payment from the customer. • Managing Accounts Receivables to the customer and maintain the accurate accounts and making sure that the customer aware of his balance amount to avoid discrepancy. • Maintaining the proper filling for the records of any transaction hard copy & soft copy. • Prepare operational reports and schedules to ensure efficiency. • Maintaining the Petty Cash, monitoring the expenses and bank reconciliation. • Supporting the Managers by providing specific required data or documents like renewal trade license, car renewal, car insurance, etc. And communicating the status of the application till the application is done. • Notifying our Manager for the renewals of our car, trade license and any relevant information related to the company. • Providing Sales Revenue and Expenses by end of the month to aware our Manager what we done for the whole month. • Responsible in providing reports, maintaining and updating information systems and ensuring accuracy of all documents. • Settling the top priorities for the day to day transaction. Show less

Office Administrator

• May 2017 - Apr 2019

• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff. • Preparing vehicle rental agreement and checklist before releasing car for rent and make sure all documents in proper. • Preparing all types of invoice like leasing invoices, short term contract, Traffic Fine occurred to the specific customer and salik invoice, etc. • Managing the RTA Rental System and updating all records, uploading the rental agreement on time to make sure to avoid fine due to delayed as per the rules. • Maintaining the Accounts Receivables from the customer and follow up the payments. • Preparing LPO, letters and any types of documents. • Maintaining the balance in Salik to avoid dispute charges. • Checking the Traffic Fine on the daily basis to make sure it will charge to the customer accordingly. • Monitoring each movement of the vehicle from Garage, NRM and on rent to make sure each movement in line. • Operating the Speed System over all like Accounts Modules, Operations and Updating records for customer and staff. • Maintaining the Supplier payment and entering in the system with proper filling easy to track the data. • Preparing the receipt payment or payment voucher and depositing the money to company account and maintaining the records for audit purposes. • Preparing a record to the bank to avoid any dispute or difference to the bank versus system. Show less

Administrator

• Jun 2013 - Apr 2017

Maintaining good relationship with client and ensure services provide are satisfactory. Provide general administrative and clerical support including mailing, scanning, faxing and copying to management. Plan and prepare work schedules and keep records of employees' work schedules and time. Managing functions, such as purchasing, budgeting, accounting, and personnel work, in addition to supervisory duties. Monitor sales activities to ensure that customers receive satisfactory service and quality goods Preparing sales invoice, payment voucher, LPO, bank reconciliation and maintains the files. Assisting the Accountant for the AR of the customer and any related transaction for operations. In-charge to follow up the payment from the customer and maintains the monthly collection. Sending and responding email to the client with their bookings confirmation. In-charge to monitor all Salik account and maintain the balance to avoid fines. Assisting the Operation Supervisor giving jobs to the drivers if he is on emergency or not available. Supporting the operation to maintain the efficient and accurate day to day activities of the company. Monitoring traffic fine for the customer and staff and ensuring billed to customer and for the staff salary deduction. Communicate with client in regards to sending notice about the agreement expiry, LPO expiry, invoice and payments. Acting HR to maintain leave application, leave schedule for all staff. Duty schedule of all staff. Prepare and maintain the record of all staff like leave salary, visa status, emirates ID, passport renewal etc. to HR. Coordinate to staff to ensure the smooth operation. (Salesperson, Operation & Finance) Assisting accounts for preparing payroll for any deduction of staff. Show less

Document Controller / Accounts Assistant

• Jan 2011 - Nov 2012

1. Developing and establishing document control processes. 2. Maintain the daily documents IN/OUT register and ensure that documents are delivered to the concerned person. 3. Responsible for maintaining all administrative records for project site office. 4. Support the Engineers and Managers by providing specific required data or documents. 5. Responsible for the management of all incoming and outgoing project documents and correspondence. 6. Preparing materials purchase order and quotation and keep copies in the files. 7. List out all types of document like drawing, technical documents, submittals, and correspondence of internal & external letters and giving them identification too easy to track the documents when they needed. 8. Answering phone call, receives and sending faxes, email and organize files. 9. Responsible in providing reports, maintaining and updating information systems and ensuring accuracy of all documents. Show less