Jana Vaughn-Shobey

Director - Construction Accounting at RREAF Construction Services, Inc.
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Contact Information
us****@****om
(386) 825-5501
Location
Coppell, Texas, United States, US

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Credentials

  • Procore
    Procore Technologies

Experience

  • RREAF Construction Services, Inc.
    • United States
    • Construction
    • 1 - 100 Employee
    • Director - Construction Accounting
      • Oct 2021 - Present

      • Review and approve monthly draw requisitions. • Track direct costs for monthly draw processing. • Preparation of monthly bank reconciliations per project • Review, approve and pay expense reports. • Assist with budgeting and forecasting. • Oversee and manage all accounting operations, including billing, A/P, A/R for multiple projects. • Produce and file year-end 1099-MISC and 1099-NEC • Establish standard operating procedures for Accounting. • Monitor project funding… Show more • Review and approve monthly draw requisitions. • Track direct costs for monthly draw processing. • Preparation of monthly bank reconciliations per project • Review, approve and pay expense reports. • Assist with budgeting and forecasting. • Oversee and manage all accounting operations, including billing, A/P, A/R for multiple projects. • Produce and file year-end 1099-MISC and 1099-NEC • Establish standard operating procedures for Accounting. • Monitor project funding and pay subcontractors. • Track Conditional/Unconditional Lien Waivers • Work closely with Project Accountants to ensure subcontractor compliance with terms and conditions of the contract. • Weekly A/P check runs to pay General Conditions invoices. Show less • Review and approve monthly draw requisitions. • Track direct costs for monthly draw processing. • Preparation of monthly bank reconciliations per project • Review, approve and pay expense reports. • Assist with budgeting and forecasting. • Oversee and manage all accounting operations, including billing, A/P, A/R for multiple projects. • Produce and file year-end 1099-MISC and 1099-NEC • Establish standard operating procedures for Accounting. • Monitor project funding… Show more • Review and approve monthly draw requisitions. • Track direct costs for monthly draw processing. • Preparation of monthly bank reconciliations per project • Review, approve and pay expense reports. • Assist with budgeting and forecasting. • Oversee and manage all accounting operations, including billing, A/P, A/R for multiple projects. • Produce and file year-end 1099-MISC and 1099-NEC • Establish standard operating procedures for Accounting. • Monitor project funding and pay subcontractors. • Track Conditional/Unconditional Lien Waivers • Work closely with Project Accountants to ensure subcontractor compliance with terms and conditions of the contract. • Weekly A/P check runs to pay General Conditions invoices. Show less

  • RREAF Holdings
    • United States
    • Leasing Non-residential Real Estate
    • 1 - 100 Employee
    • Development Project Accountant
      • Oct 2021 - Present

      • Full-cycle accounting for development and operating projects • Review project job cost • Track job cost against equity and development loans • Provide land/pre-development draws to internal asset managers. • Submit land/pre-development draws to lending partners. • Set up commitment trackers and input pay applications and development invoices into Quickbooks • Review GC Pay Applications and submit with Development draws to lenders. • Track Construction loan against… Show more • Full-cycle accounting for development and operating projects • Review project job cost • Track job cost against equity and development loans • Provide land/pre-development draws to internal asset managers. • Submit land/pre-development draws to lending partners. • Set up commitment trackers and input pay applications and development invoices into Quickbooks • Review GC Pay Applications and submit with Development draws to lenders. • Track Construction loan against balance sheet • Track interest reserves and set up interest payments. • Coordination and correspondence with tax team • Monthly bank reconciliations • Provide monthly project financials to Director of Accounting • Assist in set up of Construction Accounting procedures. • Fund GC Pay Applications and track GC Waivers & Sub Waivers • Assist with year-end 1099 preparation Show less • Full-cycle accounting for development and operating projects • Review project job cost • Track job cost against equity and development loans • Provide land/pre-development draws to internal asset managers. • Submit land/pre-development draws to lending partners. • Set up commitment trackers and input pay applications and development invoices into Quickbooks • Review GC Pay Applications and submit with Development draws to lenders. • Track Construction loan against… Show more • Full-cycle accounting for development and operating projects • Review project job cost • Track job cost against equity and development loans • Provide land/pre-development draws to internal asset managers. • Submit land/pre-development draws to lending partners. • Set up commitment trackers and input pay applications and development invoices into Quickbooks • Review GC Pay Applications and submit with Development draws to lenders. • Track Construction loan against balance sheet • Track interest reserves and set up interest payments. • Coordination and correspondence with tax team • Monthly bank reconciliations • Provide monthly project financials to Director of Accounting • Assist in set up of Construction Accounting procedures. • Fund GC Pay Applications and track GC Waivers & Sub Waivers • Assist with year-end 1099 preparation Show less

  • Trinsic Residential Group, L.P.
    • United States
    • Real Estate
    • 1 - 100 Employee
    • Assistant Controller
      • Feb 2020 - Oct 2021

      Preparation of monthly owner requisitions Review and approval of subcontractor requisitions and vendor invoices Manage subcontractor compliance with terms and conditions of the contract. Process subcontractor and owner change orders Enter direct costs to projects Monitor the cash position of projects as well as perform cash analysis Manage Accounts Payable and weekly check/ACH processing Produce and file year-end 1099-MISC and 1099-NEC Enter project budgets and bank… Show more Preparation of monthly owner requisitions Review and approval of subcontractor requisitions and vendor invoices Manage subcontractor compliance with terms and conditions of the contract. Process subcontractor and owner change orders Enter direct costs to projects Monitor the cash position of projects as well as perform cash analysis Manage Accounts Payable and weekly check/ACH processing Produce and file year-end 1099-MISC and 1099-NEC Enter project budgets and bank account setup in Sage Assist Project Managers with budget revisions on Owner draws. Bank Reconciliations per project Assist in documenting accounting policies and procedures Monitor project funding Provide information in annual project audits. Show less Preparation of monthly owner requisitions Review and approval of subcontractor requisitions and vendor invoices Manage subcontractor compliance with terms and conditions of the contract. Process subcontractor and owner change orders Enter direct costs to projects Monitor the cash position of projects as well as perform cash analysis Manage Accounts Payable and weekly check/ACH processing Produce and file year-end 1099-MISC and 1099-NEC Enter project budgets and bank… Show more Preparation of monthly owner requisitions Review and approval of subcontractor requisitions and vendor invoices Manage subcontractor compliance with terms and conditions of the contract. Process subcontractor and owner change orders Enter direct costs to projects Monitor the cash position of projects as well as perform cash analysis Manage Accounts Payable and weekly check/ACH processing Produce and file year-end 1099-MISC and 1099-NEC Enter project budgets and bank account setup in Sage Assist Project Managers with budget revisions on Owner draws. Bank Reconciliations per project Assist in documenting accounting policies and procedures Monitor project funding Provide information in annual project audits. Show less

  • Greystar
    • United States
    • Real Estate
    • 700 & Above Employee
    • Property Accountant
      • Aug 2019 - Nov 2019

      • Compiled and analyzed financial information in preparation for entry into various financial statements and accounting reports. • Make appropriate journal entries for recording in the general ledger by checking calculations, reviewing basis for figures, and balancing and reconciling figures. • Review budget, revenue, expense, payroll entries, invoices and other accounting documents and research and resolve discrepancies as necessary. • Perform bank reconciliations and cash… Show more • Compiled and analyzed financial information in preparation for entry into various financial statements and accounting reports. • Make appropriate journal entries for recording in the general ledger by checking calculations, reviewing basis for figures, and balancing and reconciling figures. • Review budget, revenue, expense, payroll entries, invoices and other accounting documents and research and resolve discrepancies as necessary. • Perform bank reconciliations and cash management duties. • Communicate with on-site and other property managers to assist in completing pre-close and close activities, answer questions, provide support, and ensure timely completion of accounting processes for on-time client and company reporting. • Complete various financial, accounting, administrative and other reports and analysis, and perform other duties as assigned. Show less • Compiled and analyzed financial information in preparation for entry into various financial statements and accounting reports. • Make appropriate journal entries for recording in the general ledger by checking calculations, reviewing basis for figures, and balancing and reconciling figures. • Review budget, revenue, expense, payroll entries, invoices and other accounting documents and research and resolve discrepancies as necessary. • Perform bank reconciliations and cash… Show more • Compiled and analyzed financial information in preparation for entry into various financial statements and accounting reports. • Make appropriate journal entries for recording in the general ledger by checking calculations, reviewing basis for figures, and balancing and reconciling figures. • Review budget, revenue, expense, payroll entries, invoices and other accounting documents and research and resolve discrepancies as necessary. • Perform bank reconciliations and cash management duties. • Communicate with on-site and other property managers to assist in completing pre-close and close activities, answer questions, provide support, and ensure timely completion of accounting processes for on-time client and company reporting. • Complete various financial, accounting, administrative and other reports and analysis, and perform other duties as assigned. Show less

  • Fairfield Residential
    • United States
    • Real Estate
    • 700 & Above Employee
    • Project Accountant II
      • Mar 2018 - Jul 2019

      • Prepare, review and distribute monthly land and general contractor draw applications to equity partners and lenders • Review and maintain project budgets • Code invoices and process for payment • Reconcile various bank accounts in relation to each project • Prepare monthly journal entries and job cost accruals • Work closely with Project Managers to validate subcontractor/supplier payment requests and work completed • Collect and track subcontractor/supplier lien… Show more • Prepare, review and distribute monthly land and general contractor draw applications to equity partners and lenders • Review and maintain project budgets • Code invoices and process for payment • Reconcile various bank accounts in relation to each project • Prepare monthly journal entries and job cost accruals • Work closely with Project Managers to validate subcontractor/supplier payment requests and work completed • Collect and track subcontractor/supplier lien releases • Monitor draw for funding and resolve problems • Verify and review subcontractor compliance issues such as license, insurance and lien releases • Coordinate check runs and insure timely payments • Assist with month end close process • Support staff in other duties as needed Show less • Prepare, review and distribute monthly land and general contractor draw applications to equity partners and lenders • Review and maintain project budgets • Code invoices and process for payment • Reconcile various bank accounts in relation to each project • Prepare monthly journal entries and job cost accruals • Work closely with Project Managers to validate subcontractor/supplier payment requests and work completed • Collect and track subcontractor/supplier lien… Show more • Prepare, review and distribute monthly land and general contractor draw applications to equity partners and lenders • Review and maintain project budgets • Code invoices and process for payment • Reconcile various bank accounts in relation to each project • Prepare monthly journal entries and job cost accruals • Work closely with Project Managers to validate subcontractor/supplier payment requests and work completed • Collect and track subcontractor/supplier lien releases • Monitor draw for funding and resolve problems • Verify and review subcontractor compliance issues such as license, insurance and lien releases • Coordinate check runs and insure timely payments • Assist with month end close process • Support staff in other duties as needed Show less

  • Bulley & Andrews
    • United States
    • Construction
    • 200 - 300 Employee
    • Project Accountant
      • Mar 2016 - Nov 2017

      • Review and process subcontracts and change orders • Collect and review subcontractor/supplier lien waivers • Collect, review, and process subcontractor/supplier monthly project invoices • Ensure all invoices have been accrued properly and timely to the correct phase codes • Provide monthly assistance to Project Managers in the preparation of monthly draw packages to project Owners • Review and enter subcontract agreements • Analyze job cost and identify problems •… Show more • Review and process subcontracts and change orders • Collect and review subcontractor/supplier lien waivers • Collect, review, and process subcontractor/supplier monthly project invoices • Ensure all invoices have been accrued properly and timely to the correct phase codes • Provide monthly assistance to Project Managers in the preparation of monthly draw packages to project Owners • Review and enter subcontract agreements • Analyze job cost and identify problems • Manage subcontractor payment distribution • Set up contract and subcontractor information in CMiC from the budget report to group into separate phase codes in preparation of sworn statements • Prepare project progress invoicing by either Lump sum, Gmax, or Time & Material which includes the use of transaction reports, cost reports and certified payroll reports in determining costs to correct phase codes • Prepare, review and distribute complete pay request packages that include an invoice, sworn statement, waiver of lien, AIA G702/703 and any other necessary documents as dictated by the owner contract. • Track insurance costs and submit to Accounting. • Collect, review, and distribute subcontractor waivers including subcontractor's supporting waivers for payment. • Manage project accounting for up to fifteen (15) projects at a time Show less • Review and process subcontracts and change orders • Collect and review subcontractor/supplier lien waivers • Collect, review, and process subcontractor/supplier monthly project invoices • Ensure all invoices have been accrued properly and timely to the correct phase codes • Provide monthly assistance to Project Managers in the preparation of monthly draw packages to project Owners • Review and enter subcontract agreements • Analyze job cost and identify problems •… Show more • Review and process subcontracts and change orders • Collect and review subcontractor/supplier lien waivers • Collect, review, and process subcontractor/supplier monthly project invoices • Ensure all invoices have been accrued properly and timely to the correct phase codes • Provide monthly assistance to Project Managers in the preparation of monthly draw packages to project Owners • Review and enter subcontract agreements • Analyze job cost and identify problems • Manage subcontractor payment distribution • Set up contract and subcontractor information in CMiC from the budget report to group into separate phase codes in preparation of sworn statements • Prepare project progress invoicing by either Lump sum, Gmax, or Time & Material which includes the use of transaction reports, cost reports and certified payroll reports in determining costs to correct phase codes • Prepare, review and distribute complete pay request packages that include an invoice, sworn statement, waiver of lien, AIA G702/703 and any other necessary documents as dictated by the owner contract. • Track insurance costs and submit to Accounting. • Collect, review, and distribute subcontractor waivers including subcontractor's supporting waivers for payment. • Manage project accounting for up to fifteen (15) projects at a time Show less

  • Kohlman Chutes
    • United States
    • Construction
    • 1 - 100 Employee
    • Accountant
      • Jul 2000 - Feb 2016

      • Provide Lien Waivers, Payment Applications (G702/G703), sworn statements, certified payrolls, warranties and close out documents for all contract jobs. • Review contracts, set up initial job, billing procedures and maintain schedules for billing. • Proficient in tracking costs and generating job costing reports. • Reconcile monthly bank statements and credit card statements • Pay payroll taxes through EFTPS • File monthly sales tax through mytaxillinois.gov • Weekly… Show more • Provide Lien Waivers, Payment Applications (G702/G703), sworn statements, certified payrolls, warranties and close out documents for all contract jobs. • Review contracts, set up initial job, billing procedures and maintain schedules for billing. • Proficient in tracking costs and generating job costing reports. • Reconcile monthly bank statements and credit card statements • Pay payroll taxes through EFTPS • File monthly sales tax through mytaxillinois.gov • Weekly payroll through QuickBooks • Create purchase orders, match purchase orders with invoices, and process invoices for payments. • Time and Material Billing • Post payments and make daily deposits • Coordinate with CPA and process year end journal entries. • Analyse AR aging reports and contact clients regarding delinquent accounts. • Meet with Worker's Compensation insurance auditor on an annual basis. • Insurance certificate compliance • Assist in hiring and training of new employees • Benefits Administration - Work with broker to determine best plans for cost in the administration of health benefits including medical, dental, disability, life insurance and business insurance. • Estimating - submit proposals and bids for service work and contract jobs when needed • Travel Arrangements • Dispatching • Provided IT support Show less • Provide Lien Waivers, Payment Applications (G702/G703), sworn statements, certified payrolls, warranties and close out documents for all contract jobs. • Review contracts, set up initial job, billing procedures and maintain schedules for billing. • Proficient in tracking costs and generating job costing reports. • Reconcile monthly bank statements and credit card statements • Pay payroll taxes through EFTPS • File monthly sales tax through mytaxillinois.gov • Weekly… Show more • Provide Lien Waivers, Payment Applications (G702/G703), sworn statements, certified payrolls, warranties and close out documents for all contract jobs. • Review contracts, set up initial job, billing procedures and maintain schedules for billing. • Proficient in tracking costs and generating job costing reports. • Reconcile monthly bank statements and credit card statements • Pay payroll taxes through EFTPS • File monthly sales tax through mytaxillinois.gov • Weekly payroll through QuickBooks • Create purchase orders, match purchase orders with invoices, and process invoices for payments. • Time and Material Billing • Post payments and make daily deposits • Coordinate with CPA and process year end journal entries. • Analyse AR aging reports and contact clients regarding delinquent accounts. • Meet with Worker's Compensation insurance auditor on an annual basis. • Insurance certificate compliance • Assist in hiring and training of new employees • Benefits Administration - Work with broker to determine best plans for cost in the administration of health benefits including medical, dental, disability, life insurance and business insurance. • Estimating - submit proposals and bids for service work and contract jobs when needed • Travel Arrangements • Dispatching • Provided IT support Show less

Education

  • DeVry University
    Bachelor's degree, Business Administration with a concentration in Accounting

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