Experience

Lakeside Project Solutions, LLC

• United States
• Facilities Services
• 1 - 100 Employee

• Executive Assistant to CEO

  • Sep 2022 - Present

  • Managed administrative functions, including email maintenance, calendar management, travel arrangements, and scheduling calls and meetings • Improved task management system • Conducted research and special assignments. • Managed administrative functions, including email maintenance, calendar management, travel arrangements, and scheduling calls and meetings • Improved task management system • Conducted research and special assignments.



International Coaching Federation

• United States
• Non-profit Organizations
• 500 - 600 Employee

• Executive Assistant to VP

  • Apr 2022 - Present

  • Handled calendar management, travel arrangements, scheduling calls and meetings • Created expense reports and invoices • Updated policies and procedures • Prepared reports and presentations • Managed board meetings • Handled calendar management, travel arrangements, scheduling calls and meetings • Created expense reports and invoices • Updated policies and procedures • Prepared reports and presentations • Managed board meetings



S2 Groupe LLC

• United States

• Executive Assistant to CEO

  • Jan 2020 - Apr 2023

  • Managed administrative functions, including complex calendar management for CEO. • Coordinated domestic and international travel arrangements. • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls. • Managed schedules, events and travel plans for conferences. • Responded to emails and other correspondence to facilitate communication and enhance business processes. • Maintained confidential, administrative support to CEO, including personal tasks. • Accurately and quickly processed invoices. • Kept digitized records organized for easy updating and retrieval by authorized team members. • Created expense reports, budgets, and reimbursement requests for CEO. • Executed core financial processes, including vendor setup and payment, operational expenses, and administration of bank accounts. • Managed payroll for organization of 15+ personnel. • Implemented updated policies and practices for organization. • Prepared documents, reports and presentations for CEO and executive managers. • Accomplished special objectives and projects according to requests. • Conducted research and information gathering for executive managers. Show less



Rove and Whim LLC

• Executive Assistant to CEO

  • Nov 2017 - Jan 2023

  • Managed administrative functions, including complex calendar organization and prioritization of scheduling personal and business calls. • Responded to emails and other correspondence to facilitate communication and enhance business processes. • Contributed to smooth business operations by organizing and documenting meetings and conference calls. • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events. • Updated spreadsheets and crafted presentations to support executives and boost team efficiency. • Managed CEO's complex and frequently changing travel arrangements and coordinated pre-planning of trips. • Coordinated extensive schedules, events, and travel plans for conferences, meetings, and seminars. • Created and maintained internal client filing system using Asana and Evernote. • Utilized QuickBooks to produce invoices, reports, and other deliverables, as well as provide monthly reconciliation. • Responsible for corporate finances, including AR/AP, contracting, invoicing, budgeting, reporting, and analysis. • Managed inventory • Oversaw administrative staffing by onboarding new personnel. • Assisted in coordinating implementation of policies and practices across organization, including creation and maintenance of extensive manuals. • Complied with special requests for research and assistance. • Maintained expert-level skills in digital platforms such as Facebook, Twitter, and Instagram, including generating content. • Managed large range of household and property services including pet care, phone screening, shopping, deliveries, home maintenance and repair, and supervision of household staff. Show less



Velocity Advisory Group

• United States
• Business Consulting and Services
• 1 - 100 Employee

• Office Administrator / Executive Assistant to CEO

  • Mar 2018 - Mar 2020

  • Interpreted management directives to define and document administrative processes. • Oversaw appointment scheduling and calendar coordination for executives. • Interacted with customers professionally to provide information and directed to desired staff members. • Organized international and domestic travel arrangements for up to 7 staff members. • Arranged corporate conferences for company employees. • Managed administrative logistics of events planning, including contract signing, fee collection, event scheduling, travel reservations, materials, event promotions, and follow-up. • Established efficient workflow processes, monitored daily productivity, and implemented modifications to improve overall effectiveness of personnel and activities. • Produced high-quality documents, spreadsheets, and presentations for internal and customer-facing needs. • Improved office operations by automating client correspondence, record tracking and data communications. • Optimized information gathering with implementation of practical filing system. • Developed and maintained complex invoicing system. • Managed CRM database, including troubleshooting, maintenance, updates, and report generation. • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving. • Monitored and updated web pages using Wordpress. • Requisitioned materials to restock inventory and obtain goods for customer orders. • Collaborated closely with others to develop new surveys and entered responses from survey participants into internal database to later compile reports or conduct analysis. • Created detailed expense reports and requests for capital expenditures. • Developed contractor onboarding processes and management tools. • Prepared daily reports to assist business leaders with key decision making and strategic operational planning. • Delivered expert clerical support by efficiently handling wide range of routine and special requirements. Show less



GNS Hillier Partners

• Executive Assistant and Managing Director

  • Jul 2008 - Jun 2017

  • Allocated executive tasks, and managed complex calendars and administrative functions. • Responded to emails and other correspondence to facilitate communication. • Contributed to smooth business operations by organizing meetings, conferences, and speaking engagements for CEO. • Handled travel arrangements for CEO. • Prepared presentations, materials, and documentation for CEO's meetings as well as for marketing purposes. • Created and managed website design and content. • Developed and managed internal client filing system, both physically and digitally. • Established and maintained offices in multiple locations, in different states, including inventory and re-stocking supplies. • Improved office operations by automating client correspondence, record tracking and data communications. • Handled all incoming business and client requests for information. • Processed client applications, including due diligence, and compiled client monthly statements and invoices. • Cultivated and strengthened relationships with new clients and educated clients on account services and capabilities. • Created and moderated live webcast presentations. • Acted as Chief Compliance Officer to address compliance program quality and provide operational support to management, in conjunction with proper licensing and regulations. • Improved company policies and standards to outline ethical, safe, and efficient procedures. • Trained and supervised numerous assistants during a period of company expansion to ensure attention to detail and adherence to company policy • Managed corporate finances: paid bills, maintained ledgers and budgets, created expense reports and corporate financials, and assisted accountants with payroll and tax return preparation. • Performed as CEO's Personal assistant, including management of personal finances and multiple households. Show less



The Sportsman's Gallery

• United States
• Entertainment
• 1 - 100 Employee

• Gallery Manager

  • Sep 2004 - Jul 2008

  • Maintained gallery, including stocking supplies and inventory, and streamlined daily operations. • Coordinated interoffice communication improvements between two galleries. • Managed database and record systems and participated in design and implementation of office information systems. • Received, photographed, cataloged, researched, and prepared paintings and sculptures for display. • Greeted customers and helped with product questions, selections, and purchases including in-store and e-service transactions • Strengthened merchandising and promotional strategies to boost profits and bring in new customers. • Carefully prepared all design layouts for seasonal artwork catalogs. • Created content for provenances, press releases, artist portfolios, and contracts. • Managed administrative logistics of events planning, including contract signing, fee collection, event booking and event promotions. • Designed, implemented, and monitored website. • Maintained AR/AP ledgers, inventory spreadsheets, sales tax reports, and bank registers, and provided payroll assistance. • Coordinated travel arrangements for gallery owner. • Trained and supervised sales associates in multiple locations. • Developed and implemented employee operational policies to promote productivity and strengthen team performance. Show less