Experience

Guzman Energy

• United States
• Utilities
• 1 - 100 Employee

• Senior Executive Assistant to the CEO

  • Jul 2017 - Present

  • Assist the CEO and President with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. • Communicate with the general staff on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally… Show more • Assist the CEO and President with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. • Communicate with the general staff on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinate meetings and strategic activities with the senior leadership team, and other foundation staff. • Coordinate meetings and strategic activities with the senior leadership team, and other foundation staff. • Manage and prioritize the CEO’s emails from various accounts in Outlook. • Schedule meetings through Outlook and Zoom calls for entire company. • Perform special projects as needed. • Organize special events for clients. • Organize and update schedules for more than 5 executives. • Handle logistics, catering, agendas and travel arrangements for meetings and events for CEO, President and Board of Directors. • Run personal errands as needed. • Work closely with other departments as needed. Show less • Assist the CEO and President with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. • Communicate with the general staff on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally… Show more • Assist the CEO and President with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. • Communicate with the general staff on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinate meetings and strategic activities with the senior leadership team, and other foundation staff. • Coordinate meetings and strategic activities with the senior leadership team, and other foundation staff. • Manage and prioritize the CEO’s emails from various accounts in Outlook. • Schedule meetings through Outlook and Zoom calls for entire company. • Perform special projects as needed. • Organize special events for clients. • Organize and update schedules for more than 5 executives. • Handle logistics, catering, agendas and travel arrangements for meetings and events for CEO, President and Board of Directors. • Run personal errands as needed. • Work closely with other departments as needed. Show less



EAM Worldwide

• Aviation and Aerospace Component Manufacturing
• 1 - 100 Employee

• Executive/Personal Assistant to CEO

  • Nov 2012 - Jul 2017

  • Organize and maintain executive office and home, traveling to and from both locations. • Liaison between Housekeeper, Plumber, Landscaper, AC technician, etc. • Manage multiple facets of CEO’s life including scheduling, appointments, reservations and maintaining calendar for personal and professional needs. • Write, edit and prepare executive correspondence on behalf of CEO. • Responsible for general clerical duties at corporate office. • Assist 4 Directors at corporate… Show more • Organize and maintain executive office and home, traveling to and from both locations. • Liaison between Housekeeper, Plumber, Landscaper, AC technician, etc. • Manage multiple facets of CEO’s life including scheduling, appointments, reservations and maintaining calendar for personal and professional needs. • Write, edit and prepare executive correspondence on behalf of CEO. • Responsible for general clerical duties at corporate office. • Assist 4 Directors at corporate office as needed. • Organize Executive Director’s meetings and take notes during the meeting as needed. • Arrange travel accommodations by booking flights, reserving hotel rooms and arranging car services for both professional and personal travel. Compose and organize CEO’s travel folder with accommodations, schedule and driving directions. • Assist CEO in preparation for domestic and international travels, including preparing, packing and unpacking for various trips. • Organize travel arrangements for quarterly Director’s meeting; hotel accommodations, meeting room space, car service, dinner reservations, etc. • Organize corporate events, ex. company holiday party, company wide meetings • Handle different aspects of the marketing responsibilities for the company, ex. social media accounts, trade show arrangements, organizing and ordering collateral. • Perform accounts payables and receivables for CEO’s personal account. • Run personal and professional errands for CEO. Show less • Organize and maintain executive office and home, traveling to and from both locations. • Liaison between Housekeeper, Plumber, Landscaper, AC technician, etc. • Manage multiple facets of CEO’s life including scheduling, appointments, reservations and maintaining calendar for personal and professional needs. • Write, edit and prepare executive correspondence on behalf of CEO. • Responsible for general clerical duties at corporate office. • Assist 4 Directors at corporate… Show more • Organize and maintain executive office and home, traveling to and from both locations. • Liaison between Housekeeper, Plumber, Landscaper, AC technician, etc. • Manage multiple facets of CEO’s life including scheduling, appointments, reservations and maintaining calendar for personal and professional needs. • Write, edit and prepare executive correspondence on behalf of CEO. • Responsible for general clerical duties at corporate office. • Assist 4 Directors at corporate office as needed. • Organize Executive Director’s meetings and take notes during the meeting as needed. • Arrange travel accommodations by booking flights, reserving hotel rooms and arranging car services for both professional and personal travel. Compose and organize CEO’s travel folder with accommodations, schedule and driving directions. • Assist CEO in preparation for domestic and international travels, including preparing, packing and unpacking for various trips. • Organize travel arrangements for quarterly Director’s meeting; hotel accommodations, meeting room space, car service, dinner reservations, etc. • Organize corporate events, ex. company holiday party, company wide meetings • Handle different aspects of the marketing responsibilities for the company, ex. social media accounts, trade show arrangements, organizing and ordering collateral. • Perform accounts payables and receivables for CEO’s personal account. • Run personal and professional errands for CEO. Show less



Servpro of South Miami & Cutler Bay

• Miami, FL

• Office Manager

  • Mar 2012 - Oct 2012

  • Complete and ensure completion of all financial and accounting records, payroll and fixed assets accountability. • Perform and manage all office marketing activities such as customer list development, callbacks and newsletters, and maintain activities such as customer service and relations. • Perform and manage all administrative office functions such as correspondence, filing, phone handling, computer operation, job file management, weekly reports and job scheduling. • Monitor… Show more • Complete and ensure completion of all financial and accounting records, payroll and fixed assets accountability. • Perform and manage all office marketing activities such as customer list development, callbacks and newsletters, and maintain activities such as customer service and relations. • Perform and manage all administrative office functions such as correspondence, filing, phone handling, computer operation, job file management, weekly reports and job scheduling. • Monitor customer satisfaction, handle customer complaints, maintain customer referral system, maintain customer database and handle customer, adjuster or COI complaints. Show less • Complete and ensure completion of all financial and accounting records, payroll and fixed assets accountability. • Perform and manage all office marketing activities such as customer list development, callbacks and newsletters, and maintain activities such as customer service and relations. • Perform and manage all administrative office functions such as correspondence, filing, phone handling, computer operation, job file management, weekly reports and job scheduling. • Monitor… Show more • Complete and ensure completion of all financial and accounting records, payroll and fixed assets accountability. • Perform and manage all office marketing activities such as customer list development, callbacks and newsletters, and maintain activities such as customer service and relations. • Perform and manage all administrative office functions such as correspondence, filing, phone handling, computer operation, job file management, weekly reports and job scheduling. • Monitor customer satisfaction, handle customer complaints, maintain customer referral system, maintain customer database and handle customer, adjuster or COI complaints. Show less



The Styles Group

• Miami, FL

• Executive/Personal Assistant

  • Dec 2010 - Dec 2011

  • Organize and prepare mail, memoranda and other correspondences; distribute and file documents, manage courier packages, monitor office supplies and reorder as necessary. • Answer telephone calls and handle queries. • Book meetings and organize travel arrangements. • Create spreadsheets and presentations on demand for different projects. • Create brochures and marketing material for clients and investors. • Handle all personal tasks for both Presidents of the company. Ex:… Show more • Organize and prepare mail, memoranda and other correspondences; distribute and file documents, manage courier packages, monitor office supplies and reorder as necessary. • Answer telephone calls and handle queries. • Book meetings and organize travel arrangements. • Create spreadsheets and presentations on demand for different projects. • Create brochures and marketing material for clients and investors. • Handle all personal tasks for both Presidents of the company. Ex: auto insurance, house employee payroll, scheduling and booking events. • Perform cash and bank reconciliations, P&L and Balance Sheet statements. • Perform accounts payable and accounts receivables for business and personal accounts. Show less • Organize and prepare mail, memoranda and other correspondences; distribute and file documents, manage courier packages, monitor office supplies and reorder as necessary. • Answer telephone calls and handle queries. • Book meetings and organize travel arrangements. • Create spreadsheets and presentations on demand for different projects. • Create brochures and marketing material for clients and investors. • Handle all personal tasks for both Presidents of the company. Ex:… Show more • Organize and prepare mail, memoranda and other correspondences; distribute and file documents, manage courier packages, monitor office supplies and reorder as necessary. • Answer telephone calls and handle queries. • Book meetings and organize travel arrangements. • Create spreadsheets and presentations on demand for different projects. • Create brochures and marketing material for clients and investors. • Handle all personal tasks for both Presidents of the company. Ex: auto insurance, house employee payroll, scheduling and booking events. • Perform cash and bank reconciliations, P&L and Balance Sheet statements. • Perform accounts payable and accounts receivables for business and personal accounts. Show less



Consulting Financial Group

• Miami, Fl

• Consultant (Contract)

  • May 2010 - Oct 2010

  • Assisted with implementation of the MXP program under the Marine Operations department in a cruise line company. • Trained others in the use of the MXP program system. • Requested, maintained and tracked proformas sent by Port Agents. • Created and maintained different excel spreadsheets as needed. • Data entry for 6 ships and over 100 port agent contact within the MXP system. • Assisted with implementation of the MXP program under the Marine Operations department in a cruise line company. • Trained others in the use of the MXP program system. • Requested, maintained and tracked proformas sent by Port Agents. • Created and maintained different excel spreadsheets as needed. • Data entry for 6 ships and over 100 port agent contact within the MXP system.



Montenay Power Corp.

• Miami, FL

• Executive Assistant

  • Jan 2006 - Feb 2010

  • Gather information; organize and prepare mail, memoranda and other correspondences, daily and monthly reports, other statistical reports, expense reports, requests for proposals, forms, booklets and pamphlets; distribute and file documents. • Arrange meetings and conference calls, as well as travel arrangements. • Maintain and track capital projects for the entire facility. • Enter work orders and requisitions, track and receive purchase orders using the Facility’s electronic… Show more • Gather information; organize and prepare mail, memoranda and other correspondences, daily and monthly reports, other statistical reports, expense reports, requests for proposals, forms, booklets and pamphlets; distribute and file documents. • Arrange meetings and conference calls, as well as travel arrangements. • Maintain and track capital projects for the entire facility. • Enter work orders and requisitions, track and receive purchase orders using the Facility’s electronic maintenance and purchasing software. Train others in the use of the software as needed. • Manage training records for the entire Facility using software database. • Create excel spreadsheets and compose presentations using PowerPoint or any other relevant software. • Organize meetings/events and arrange for catering if necessary. • Assist corporate environmental personnel with compliance tracking system entries and website maintenance. • Assist other departments as needed, such as the Safety and Accounting department. • General clerical duties: Manage courier packages, monitor office supplies and reorder as necessary. Fill in for the receptionist when needed. Maintain vacation and absence calendar, maintain office equipment and maintain the telephone system database. Show less • Gather information; organize and prepare mail, memoranda and other correspondences, daily and monthly reports, other statistical reports, expense reports, requests for proposals, forms, booklets and pamphlets; distribute and file documents. • Arrange meetings and conference calls, as well as travel arrangements. • Maintain and track capital projects for the entire facility. • Enter work orders and requisitions, track and receive purchase orders using the Facility’s electronic… Show more • Gather information; organize and prepare mail, memoranda and other correspondences, daily and monthly reports, other statistical reports, expense reports, requests for proposals, forms, booklets and pamphlets; distribute and file documents. • Arrange meetings and conference calls, as well as travel arrangements. • Maintain and track capital projects for the entire facility. • Enter work orders and requisitions, track and receive purchase orders using the Facility’s electronic maintenance and purchasing software. Train others in the use of the software as needed. • Manage training records for the entire Facility using software database. • Create excel spreadsheets and compose presentations using PowerPoint or any other relevant software. • Organize meetings/events and arrange for catering if necessary. • Assist corporate environmental personnel with compliance tracking system entries and website maintenance. • Assist other departments as needed, such as the Safety and Accounting department. • General clerical duties: Manage courier packages, monitor office supplies and reorder as necessary. Fill in for the receptionist when needed. Maintain vacation and absence calendar, maintain office equipment and maintain the telephone system database. Show less