Experience

ADC Therapeutics

• Switzerland
• Biotechnology Research
• 200 - 300 Employee

• Administrative Assistant to Chief Medical Officer

  • Sep 2023 - Present



Intercept Pharmaceuticals

• United States
• Pharmaceutical Manufacturing
• 300 - 400 Employee

• Administrative Assistant, Market Access & Strategy

  • Mar 2021 - Sep 2023

  • Support the Vice President of Market Access and Vice President of Strategic Markets Insights, Analytics & Operations, Strategic Market Insights team and the Market Access Leadership team, which includes third-line leadership and a total team of X.• Provide interim and back-up support for the Chief Commercial Officer (CCO), Chief of Staff to CCO, Senior Vice President of Commercial & Vice President of Strategic Marketing.• Collaborate with Legal and Compliance in a highly regulated environment and submit statement of work (contract), assist legal with the review, and submit requisitions into internal ERP for approval to create PO for statement of work (contract).• Accepted an expanded role including creation and tracking of purchase orders, processing of agreements and invoices, which streamlined processes for the Operations and Analytics division.• Selected as a core team member of the yearly National Meeting for the commercial business unit, inclusive of vendor selection, budget tracking, and execution of the event.• Schedule, organize and maintain calendars, meeting arrangements, and travel arrangements for X number of ICPT executives.• Navigate confidential and sensitive information professionally and with discretion.• Accept responsibility for departmental onboarding and offboarding to ensure that accurate documentation is in place, equipment is procured/collected, systems and accounts are (de)activated, and stakeholders are notified of changes.• Oversee and execute timely completion of additional projects, as needed.• Proven ability to work under tight deadlines and pressure in a composed manner. Show less

• Administrative Assistant, Office of the COO

  • Sep 2019 - Mar 2021

  • Responsible for heavy calendar management utilizing Outlook• Experience with support of management and team members• Coordinate meeting arrangements• Schedule meeting with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via WebEx and catering as required)• Assist with creating/editing executive and/or departmental documents and presentations• Assist with travel needs in accordance with Intercept travel policy (air, hotel, car, visa, etc.)• Assist with the development and processing of agreements and invoices• File expense reports using online system (Concur)• Back up to other administrative assistants and receptionists• Oversee and execute timely completion of additional projects, as needed• Handle confidential material effectively and discreetly• Establish, update and maintain departmental files (paper and electronic) and records• Screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding departmental business• Type and format confidential and non-routine documents• Proven ability to work under tight deadlines and pressure in a composed manner• Other duties as assigned Show less

• Facilities Assistant

  • Aug 2019 - Sep 2019

  • Reception duties including incoming telephone calls and meet and greet visitors.• Assisting with the ordering and distribution of stationery and pantry supplies. • Maintaining and responding to all license requests and renewals.• Liaising with suppliers, contractors and facilities management.• Performing monthly reconciliation of corporate credit card and tracking budgetary spending.• Assisting with the on-boarding and off-boarding process for new hires and terminated employees.• Anticipating and responding to all maintenance queries and repairs.• Setting up rooms for meetings and various events.• Assisting in the space planning and move management for the office.• Acting as the first point of contact for other departments.• Undertaking service inspections and daily checks and reports failures.• Carrying out set Facilities project work and ad hoc requests as required. Show less

• Corporate Receptionist

  • Jul 2017 - Aug 2019

  • Greet guests, provide them with a visitor’s badge and beverage, and inform point of contact they have arrived.• Greet candidates when they arrive, provide them with a copy of their interview schedule, a beverage, and inform the day coordinator that they have arrived.• Handle visitor badges and security. • Keep office organized.• Register expected guests/vendors onto building guest list for the week.• Order weekly office supplies and pantry items. • Assist Facilities on projects.• Perform general office duties such as answering the telephone, checking voicemails and relaying messages, sending faxes, and sort through the daily mail.• Keep all licenses organized and up to date.• Make sure all conference rooms are organized and set up appropriately.• Assist Facilities Coordinator with any tasks or projects that need to be completed.• Keep track of monthly spending.• Do monthly AMEX recon.• Assist with the on-boarding process of new hires.• Conduct new hire tours for all on-boarding employees.• Assist with the off-boarding process of terminating employees.• Assist with setup of Board Meetings.• Do weekly and monthly inspections of the office space.• Reserve workspace for any visiting employees from other offices.• Assist employees with creating FedEx labels.• Help organize events.• Handle maintenance calls to building representatives and follow through until they are fixed (temperature problems, general repairs, light replacements, etc.).• Maintain a strong relationship with the project manager of the building.• Assure no unusual activity takes place after office hours. Show less



Neuro Pain Care

• Medical Assistant

  • Sep 2015 - Jul 2017

  - Record patients' medical history, vital statistics, and information such as test results and medical records. - Authorize drug refills and provide prescription information to pharmacies. - Explain treatment procedures, medications, diets, or physician’s instructions to patients. -Perform general office duties such as answering telephones, taking dictation, or completing insurance forms. -Schedule appointments for patients. -File patients' charts, lab results, test results, and billing reports. Show less



Medex Pharmacy

• Woodhaven, New York

• Pharmacist Assistant

  • Nov 2013 - Sep 2015

  -Assist Pharmacists on dispensing medication -Help customers with any questions they have -Call Medical Doctors -Type up prescriptions - Do inventory of all the medications we have -Assist Pharmacists on dispensing medication -Help customers with any questions they have -Call Medical Doctors -Type up prescriptions - Do inventory of all the medications we have