Experience

Purely Storage

• United States
• Warehousing and Storage
• 1 - 100 Employee

• Chief Financial Officer

  • Jul 2022 - Present



VR Mason, Inc.

• United States
• Construction
• 1 - 100 Employee

• Accounting Assistant

  • Dec 2019 - Jul 2022

  - Daily entries of invoices, purchase orders and credit card charges. - Handle all subcontractor certificates of insurance, tracking expiration dates on excel to keep records current. - Matching purchase orders to invoices and requesting approval for any overages. - Extremely knowledgeable with QuickBooks software including QuickBooks Time. - Subcontractor point of contact regarding contracts, W9's, insurance, invoicing and payments. - Generated conditional and unconditional lien… Show more - Daily entries of invoices, purchase orders and credit card charges. - Handle all subcontractor certificates of insurance, tracking expiration dates on excel to keep records current. - Matching purchase orders to invoices and requesting approval for any overages. - Extremely knowledgeable with QuickBooks software including QuickBooks Time. - Subcontractor point of contact regarding contracts, W9's, insurance, invoicing and payments. - Generated conditional and unconditional lien releases. - Provided preliminary information and prepared outgoing preliminary notices. - Scheduled payments early allowing discounts to be taken. - Process payroll. Review timecards, obtain approvals, print paychecks and submit direct deposits. - Manage PTO and Sick Time for employees. - Purchased office supplies and occasionally project supplies as well as client gifts. - Scheduled equipment rentals and track dates to add extensions when necessary. - Answer main phone line daily. - Handle incoming/outgoing mail. - Accounts receivable for project billings including work orders. - Deposit checks on Quickbooks and through online banking. - Review employee expense reports. - Maintain positive relations with all subcontractors and clients. Show less - Daily entries of invoices, purchase orders and credit card charges. - Handle all subcontractor certificates of insurance, tracking expiration dates on excel to keep records current. - Matching purchase orders to invoices and requesting approval for any overages. - Extremely knowledgeable with QuickBooks software including QuickBooks Time. - Subcontractor point of contact regarding contracts, W9's, insurance, invoicing and payments. - Generated conditional and unconditional lien… Show more - Daily entries of invoices, purchase orders and credit card charges. - Handle all subcontractor certificates of insurance, tracking expiration dates on excel to keep records current. - Matching purchase orders to invoices and requesting approval for any overages. - Extremely knowledgeable with QuickBooks software including QuickBooks Time. - Subcontractor point of contact regarding contracts, W9's, insurance, invoicing and payments. - Generated conditional and unconditional lien releases. - Provided preliminary information and prepared outgoing preliminary notices. - Scheduled payments early allowing discounts to be taken. - Process payroll. Review timecards, obtain approvals, print paychecks and submit direct deposits. - Manage PTO and Sick Time for employees. - Purchased office supplies and occasionally project supplies as well as client gifts. - Scheduled equipment rentals and track dates to add extensions when necessary. - Answer main phone line daily. - Handle incoming/outgoing mail. - Accounts receivable for project billings including work orders. - Deposit checks on Quickbooks and through online banking. - Review employee expense reports. - Maintain positive relations with all subcontractors and clients. Show less



Fleming and Sons Concrete Pumping

• Orange County, California Area

• Administrative Assistant

  • Jul 2018 - Feb 2019

  - Certified payroll preparation and submission. - Maintained payroll information by collecting, calculating, and entering data. - Knowledge of prevailing wage regulations. - Familiar with Pump Magic dispatching software. - Obtained state, city and county permits for the entire fleet of boom trucks. - Prepared packages for shipment, pickup and courier services for prompt delivery to customers. - Assisted in selecting food and beverage suppliers to cater our office events. -… Show more - Certified payroll preparation and submission. - Maintained payroll information by collecting, calculating, and entering data. - Knowledge of prevailing wage regulations. - Familiar with Pump Magic dispatching software. - Obtained state, city and county permits for the entire fleet of boom trucks. - Prepared packages for shipment, pickup and courier services for prompt delivery to customers. - Assisted in selecting food and beverage suppliers to cater our office events. - Arranged hotel accommodations, cars or drivers and all related documentation. - Prepared travel expense reports and submitted for reimbursement. - Maintained thorough and accurate records of transactions. Show less - Certified payroll preparation and submission. - Maintained payroll information by collecting, calculating, and entering data. - Knowledge of prevailing wage regulations. - Familiar with Pump Magic dispatching software. - Obtained state, city and county permits for the entire fleet of boom trucks. - Prepared packages for shipment, pickup and courier services for prompt delivery to customers. - Assisted in selecting food and beverage suppliers to cater our office events. -… Show more - Certified payroll preparation and submission. - Maintained payroll information by collecting, calculating, and entering data. - Knowledge of prevailing wage regulations. - Familiar with Pump Magic dispatching software. - Obtained state, city and county permits for the entire fleet of boom trucks. - Prepared packages for shipment, pickup and courier services for prompt delivery to customers. - Assisted in selecting food and beverage suppliers to cater our office events. - Arranged hotel accommodations, cars or drivers and all related documentation. - Prepared travel expense reports and submitted for reimbursement. - Maintained thorough and accurate records of transactions. Show less



Bravo Tile and Stone

• Orange County, California Area

• Accounts Receivable Clerk

  • Jun 2017 - Dec 2017

  - Efficiently handled cash flow reporting, posted cash receipts and analyzed chargebacks. - Set up and updated customer accounts with interactions, payments and personal information. - Generated and mailed updated statements. - Maintained payroll information by calculating, collecting and entering data. - Oversaw inventory and office supply purchases. - Opened and properly distributed incoming mail. - Served as a key holder. - Entered all invoices requiring payment via… Show more - Efficiently handled cash flow reporting, posted cash receipts and analyzed chargebacks. - Set up and updated customer accounts with interactions, payments and personal information. - Generated and mailed updated statements. - Maintained payroll information by calculating, collecting and entering data. - Oversaw inventory and office supply purchases. - Opened and properly distributed incoming mail. - Served as a key holder. - Entered all invoices requiring payment via check or bank draft. - Used Item Numbers to properly stock warehouse. - Coordinated with freight forwarders to expedite international shipments. - Created purchase orders. - Adjusted procedures as needed to maximize department effectiveness. Show less - Efficiently handled cash flow reporting, posted cash receipts and analyzed chargebacks. - Set up and updated customer accounts with interactions, payments and personal information. - Generated and mailed updated statements. - Maintained payroll information by calculating, collecting and entering data. - Oversaw inventory and office supply purchases. - Opened and properly distributed incoming mail. - Served as a key holder. - Entered all invoices requiring payment via… Show more - Efficiently handled cash flow reporting, posted cash receipts and analyzed chargebacks. - Set up and updated customer accounts with interactions, payments and personal information. - Generated and mailed updated statements. - Maintained payroll information by calculating, collecting and entering data. - Oversaw inventory and office supply purchases. - Opened and properly distributed incoming mail. - Served as a key holder. - Entered all invoices requiring payment via check or bank draft. - Used Item Numbers to properly stock warehouse. - Coordinated with freight forwarders to expedite international shipments. - Created purchase orders. - Adjusted procedures as needed to maximize department effectiveness. Show less



Anaheim Transportation Network

• United States
• Truck Transportation
• 1 - 100 Employee

• Accounts Payable Specialist

  • May 2014 - Mar 2017

  - Reviewed employee expense reports for accuracy and processed payments. - Generate weekly check run with proper approvals. - Performed accounts receivable duties including invoicing, accepting payments and recorded deposits. - Created purchase orders. - Daily entries of vendor invoices. - Tracked progress and performance with Microsoft Excel spreadsheets. - Matched invoices to purchase orders and attached packing slips. - Maintained productive relationships with outside… Show more - Reviewed employee expense reports for accuracy and processed payments. - Generate weekly check run with proper approvals. - Performed accounts receivable duties including invoicing, accepting payments and recorded deposits. - Created purchase orders. - Daily entries of vendor invoices. - Tracked progress and performance with Microsoft Excel spreadsheets. - Matched invoices to purchase orders and attached packing slips. - Maintained productive relationships with outside vendors. - Coded invoices individually to be costed to the correct accounts. - Assisted in selecting food and beverage suppliers to cater our office events. - Set up new vendors in QuickBooks including any special payment information. - Ensured W-9's were received prior to any payments generated. - Oversaw inventory and purchased office supplies. - Prepared monthly expense reports with proper documentation and submitted for approval. - Responded to all customer inquiries thoroughly and professionally. Show less - Reviewed employee expense reports for accuracy and processed payments. - Generate weekly check run with proper approvals. - Performed accounts receivable duties including invoicing, accepting payments and recorded deposits. - Created purchase orders. - Daily entries of vendor invoices. - Tracked progress and performance with Microsoft Excel spreadsheets. - Matched invoices to purchase orders and attached packing slips. - Maintained productive relationships with outside… Show more - Reviewed employee expense reports for accuracy and processed payments. - Generate weekly check run with proper approvals. - Performed accounts receivable duties including invoicing, accepting payments and recorded deposits. - Created purchase orders. - Daily entries of vendor invoices. - Tracked progress and performance with Microsoft Excel spreadsheets. - Matched invoices to purchase orders and attached packing slips. - Maintained productive relationships with outside vendors. - Coded invoices individually to be costed to the correct accounts. - Assisted in selecting food and beverage suppliers to cater our office events. - Set up new vendors in QuickBooks including any special payment information. - Ensured W-9's were received prior to any payments generated. - Oversaw inventory and purchased office supplies. - Prepared monthly expense reports with proper documentation and submitted for approval. - Responded to all customer inquiries thoroughly and professionally. Show less