Experience

Stichting Droom en Daad
• Management assistent

  • Aug 2021 - Present


KION Group

• Germany
• Machinery Manufacturing
• 700 & Above Employee

• Assistant to Sr. Vice President KION ITS Region Central Europe & Nordic Markets

  • May 2017 - Jul 2021

  KION ITS EMEA (KION Industrial Trucks & Services), one of the segments within the KION Group, is a big player in forklift trucks, warehouse technology and related services, including additional financial services. KION ITS follows a multi-brand strategy with the three international brands Linde, STILL and Baoli and the regional brands Fenwick and OM Voltas. The head office of KION ITS is located in Hamburg and Asschaffenburg, Germany. Within KION ITS EMEA I work for the regional team Central Europe & Nordic Markets. Our head office is in Hendrik-Ido-Ambacht, the Netherlands. Main tasks: - Support to the Sr. Vice President KION ITS Region CE &N and his team - Complex agenda management - Take minutes, set up action list and guard outstanding actions - Assistance set-up PowerPoint presentations, Word and Excel documents - Business Travel support (flights, trains, hotels, taxi's etc). - Organize offsite meetings (often in the countries of our region). - Organize expenses of teammembers - Guard deadlines of headquarter requests - Project management administration + guidance of one time projects such as the rebuilding of the new office and the movement to the new regional office. Show less



Smit Lamnalco

• Netherlands
• Maritime Transportation
• 700 & Above Employee

• Personal Assistant CCO & Management Assistant Rusland, Afrika en Europa a.i.

  • Oct 2016 - Mar 2017

  - Agenda management CCO & Commercial/Operational directors RESA - Setting up video conference meetings and conference call meetings (Lync, Skype for business and KPN. - PA work for the CCO (hostess, welcoming visitors, scan the CCO's inbox, draft correspondence (mail and letter), draft PowerPoint presentations, Board memos and Visio documents, process leave of absence requests from direct reports in ADP, draft CCO expense claims and process them in ESS. - Minutes of 2-weekly Strategic Commercial meetings (CCO + 5 regions + BD) - Minutes of 2-weekly Pipeline planning meetings (CCO + Tender team + 5 regions + BD) - Minutes of weekly Area Cluster meetings RESA and minutes of ad-hoc meetings. - Monitoring action lists arising from these meetings. - Book business trips via ATPI's booking tool (booking air tickets, foreign hotels and ground transportation) for all colleagues head office and RESA regions as well as for hired workers on the various ships. - Arranging (work) visas (in advance and on arrival) for business trips to countries in Africa, Europe (especially Russia), Middle East and Australia. - In the Netherlands: booking long stay apartments/parking spaces, booking car rental/sharing pool cars and booking hotels for short stay. - Order business cards with the computer programme Quantes. - Creating and requesting new suppliers, creating and processing new PO's in Microsoft AX. - Order and prepare DHL shipments. - Scanning and finalising the general Smit Lamnalco info e-mail inbox. - Arranging a 2-day offsite meeting for the Commercial Team (approx. 20 pax). - In case of absence: replacing the PA of the Board / Office manager. Show less



Family-Office

• Executive Offices

• Personal Assistant

  • Oct 2015 - Oct 2016

  - PA for all family-related matters - Hostess, welcoming visitors - Incoming/outgoing mail, correspondence, courier services - Agenda management - Taking minutes of investment meetings - Facility tasks (stock control and ordering office items, key management, ordering lunches for staff and meetings, managing cleaning company) - Processing of all sorts of incoming requests (e.g. matters concerning car parks, houses at home and abroad, clothing repairs, etc.) - Taking care of business and private (jet) trips and managing all related matters (API, VIPcentre Schiphol, Flux, ground transport etc) - Various projects Show less



ECT (Europe Container Terminals) / Hutchison Port Holdings

• Sr. Personal & Executive Assistant to Managing Director HPH Northern Europe Division & CEO ECT b.v.

  • Dec 2007 - Jun 2015

  - Hostess, welcoming visitors, sounding board, gatekeeper, signal function - Intensive contact with shareholder HPH / HWL in Hong Kong - Scan mail / correspondence / e-mails inboxes of the MD/CEO - Agenda management, collect information and prepare meeting documents, set up tele- & videoconferences, set up follow-up actions, monitor deadlines - Electronic approval of invoices and payments on behalf of the MD/CEO - Managing business trips (flights, hotels, VIP assistance, limo service abroad, private jets, visa applications) - Preparation of weekly board meetings held in Dutch, minutes in English. - Preparation of strategic meetings + taking minutes in Dutch language - Managing executive drivers including agenda planning and co-ordination - Day-to-day cooperation and coordination with the PA CFO HPH NEU and CFO ECT. Replacing each other in case of absence - Member of the project team SPO (strategic portfolio office). Database set up in MS Access. Provide monthly management reports - Office coordinator building maintenance, catering management - Various activities for the Managing Director HP Sweden (expat) - Internship supervision Show less



Thermen Holiday

• Netherlands
• Wellness and Fitness Services
• 1 - 100 Employee

• Directiesecretaresse

  • Feb 2005 - Nov 2007

  - Leiding aan secretariaat (jr. secretaresse) - Postverwerking (digitaal), correspondentie, agendabeheer - Voorbereiden en notuleren vergaderingen (stafoverleg, financieel overleg, RvC bijeenkomsten) - Implementatie CRM Profit (ERP pakket van Afas) en bijhouden systeem - Uitwerken presentaties, ondernemingsplannen verbouwing Schiedam, nieuwbouw en overnames in NL en BE - Zelfstandige klachtenafhandeling - Aansturing reclamebureau (print-advertenties) - Overige voorkomende secretariële werkzaamheden - Stagebegeleiding Show less



The Coca-Cola Company

• United States
• Food and Beverage Services
• 700 & Above Employee

• Management Assistant

  • Mar 1999 - Jan 2005

  maart 1999 t/m april 2000 - Promotion & Graphics assistant voor afdeling Sales Promotion april 2000 t/m juni 2002 - Management Assistant voor het Coca-Cola Brand Team juni 2002 t/m januari 2005 - Management Assistant voor de Marketing Directeur en voor de HR manager - Agendabeheer, post en telefoonbehandeling - Organiseren, voorbereiden en notuleren (internationale) vergaderingen - Business Plan presentaties uitwerken in Powerpoint - Onkostendeclaraties (SAP) - Expat administratie voor de Marketing Director (Colombiaan) verzorgen - Zakenreizen verzorgen + afsluiten prijsafspraken reisbureau - EAN code management (nieuwe producten + gadgets) - IT/office/facility management, interne verhuizingen coördineren bij in- en uitdiensttreding - Ondersteuning bij diverse landelijke promoties zoals: - Lancering nieuwe producten (Coca-Cola vanille, Coca-Cola lemon) - Ticketcoördinatie Euro 2000 (voetbalevenement) - Coca-Cola contourglazen promotie - Coke Card promotie - Begeleiding bij foto- en filmshoots diverse TV commercials - Aansturing reclamebureaus (print-advertenties) - Ontwikkeling divers POS materiaal - Coördinatie en begeleiding ontwikkeling locatie promotionele klantenacties (AH Coca-Cola inpakpapier, C1000 voetbalactie) Show less



Gemeente Schipluiden

• Netherlands
• Religious Institutions

• Secretaresse voor de Burgemeester, Wethouders en Gemeentesecretaris

  • Jul 1998 - Mar 1999

  Het opzetten van een (destijds) nog niet bestaand secretariaat voor de burgemeester, wethouder en gemeentesecretaris. Het opzetten van een (destijds) nog niet bestaand secretariaat voor de burgemeester, wethouder en gemeentesecretaris.



Machinefabriek Kreber b.v.

• Directieassistente voor Algemeen Financieel Directeur en de Commercieel Technisch Directeur

  • Nov 1991 - Apr 1998

  - Gebruikelijke secretariële werkzaamheden - Uitwerken offertes (NL/ENG/FR/DTS), opstellen en uitwerken opdrachtbevestigingen, facturatie en debiteurenadministratie - Afhandelen exportverzendingen, inclusief documentatie (letter of credit, bankgaranties) - Uitwerken personeelscontracten en klantcontracten - Begeleiden en uitwerken ISO-9001 - Gebruikelijke secretariële werkzaamheden - Uitwerken offertes (NL/ENG/FR/DTS), opstellen en uitwerken opdrachtbevestigingen, facturatie en debiteurenadministratie - Afhandelen exportverzendingen, inclusief documentatie (letter of credit, bankgaranties) - Uitwerken personeelscontracten en klantcontracten - Begeleiden en uitwerken ISO-9001