Experience

The Royal College of Ophthalmologists (RCOphth)

• United Kingdom
• Hospitals and Health Care
• 1 - 100 Employee

• Part-time Finance Assistant

  • Nov 2020 - Present



Royal Pharmaceutical Society

• United Kingdom
• Hospitals and Health Care
• 100 - 200 Employee

• Interm Part time Administrative Assistant for Publishing Team

  • Jan 2020 - Feb 2020

• Part time Accounts Assistant

  • Jul 2015 - Dec 2019

  • Responsible for processing all credit card transactions and expense claims accurately on to the accounting system and ensuring all credit card statements have been authorised in a timely manner and policy is being followed. • Responsible for maintaining all credit cards including ordering new cards, cancelling credit cards and amending limits as well as administrating online card system.• Reconciling and balancing Php book sales with web orders, completing journals at month end and liaising with Ops Team, treasury, MDL and MPS with queries.• Ad-hoc duties: helping with cover for Purchase ledger and Expense Management when needed.

• Accounts Assistant - Purchase Ledger & Corporate Credit Cards

  • Apr 2012 - Jun 2015

  • Responsible for the accurate coding, processing and narrative of all supplier invoices and credit notes.• Responsible for ensuring that all supplier payments are settled within the agreed payment terms.• Responsible for ensuring that all supplier statements are reconciled and reported on a monthly basis.• Responsible for ensuring that all international payments are made in accordance with the correct currency and amount settled to the supplier.• Responsible for ensuring all delegated level of authority registers are maintained at all times and all authorisations are within the agreed limits.• Responsible for the production of monthly reports with explanations on the balance of the purchase ledger and corrective action taken to ensure receipts/refunds are made.• Filing and archiving of all documentation;• To provide sales ledger and treasury support when required.• To liaise with internal and external auditors as appropriate;• Ad-hoc tasks as required. • Responsible for processing all credit card transactions and expense claims accurately on to the accounting system and ensuring all credit card statements have been authorised in a timely manner and policy is being followed. • Responsible for maintaining all credit cards including ordering new cards, cancelling credit cards and amending limits as well as administrating online card system.

• Assistant Project Manager

  • Jan 2012 - Mar 2012



Coface

• France
• Insurance
• 700 & Above Employee

• Finance Assistant - 1 Year Fixed Contract (Maternity Cover)

  • Oct 2010 - Nov 2011

  Working in Ops Team of 4 plus SupervisorProcessed payment requests for Interco Invoice Payments, Refunds, Broker Commission, Head office and world wide Coface entities commission invoices and month Financial Flow.Consolidated weekly collection client cash and Coface entities payments by CHAPS, BACS using BIB in GBP, EUR & USD and Cross Currency.Invoicing using Ross - Bespoke systemManaged and maintained the Finance Balancing Adjustment Email In Box.Checked clients Turnover Declaration with Calculation template totals agreed. Coded and processed Balancing Adjustments from Turnover Declarations mailed the produced invoices to clients and brokers.Ran summary Balancing Adjustment Invoice report and emailed to relevant teams.Dealt with payment queries from clients, brokers and commercial team Posted Political Risk receipts on Ross and allocated to AR and AP, updated spreadsheet with receipts & payments as received. Created Templates to make journal posting easier. Built good relationships with internal and external customers.Reconciled Political Risk cash received month end (AR & AP) and P&L reconciliation. (EUR, USD, JPY)Prepared Political Risk Aged Debtors Spreadsheet for Credit Control Meeting showing Current, 30, 60, 90 days outstanding payments owed by clients.Ensured all unallocated cash/cheques for UK Services investigated for identification & posting in a timely mannerEnsured client cash payments & sales receipts identified & posted daily from the bank statements (GBP, EUR, USD)Ensure client cash payments, sales receipts and transfers accurately posted on SageIdentified and posted Insurance premium payments received by BACS on Multi currency bank Statements onto clients accounts on RossAssisted the Reporting Accounts Assistant with queries on the control accounts at month end.Reviewed team processes to identify simplification possibilities and improvements. Ensured compliance with all relevant legislation and completing online courses regularly.



GE Capital

• United States
• Financial Services
• 700 & Above Employee

• Accounts Assistant/ Senior Accounts Assistant/Sales Support /Management Information Technician

  • Jan 2004 - Oct 2010

  •Processed Daily Financial Amendments/Sundry items and balanced Cash & batch book.•Reconciled cashbook with daily Reports and completed Oracle Journals for month end – Received a Teamwork & Community Award under GE Say Thanks & Recognition Scheme - Nov 2009•Ensured all automated payments processed, all cash and cheques, electronic payments received on a daily basis processed on customer account and banked within agreed timescales.•Cleared unidentified cash receipts processed on Suspense and set up a search spreadsheet for repeat weekly and monthly offenders. •Reviewed team processes to identify simplification possibilities.•Worked in team of 7, prepared daily BAC’S and CHAP’s for Customers, Intermediaries and Brokers and ensured all payments went out within the SLA. •Completed a Part-time secondment in the Reconciliation’s team matching items on the Bank statements.•Nominated and Involved in Mortgage Indemnity Guarantee Premium Team Project, writing scripts for scenarios and testing for a Mortgage product. •Nominated as a colleague and involved in Analysis work on corporate Card Transactions in preparation for 2008 PSA submissions with set deadlines.•Nominated as an ambassador and point of contact in Finance relating to process change of business Name from First National to GE Money Home Lending. •Prepared and maintained Reports and Mail Merge for Monthly Claw back Commissions. Recovered debt and produced monthly analysis for Managers.•Prepared Monthly Override payments to Brokers and deductions of Claw backs.•Dealt with Broker queries and investigated and solved any problems. •Working in a team of 5, dealt with all types of MI for intermediaries and the Home Improvement Sales force. •Liaised with sales leaders and members of the Sales Management Team and distributed reports on time and completing Daily, Weekly and Monthly dashboards.•Collated, retrieved, reviewed and controlled data collection and reporting.



Placem Insurance

• Administrative Assistant

  • Dec 2002 - Dec 2003

  • Responsible for day-to-day running of the office and assisting the Manager. • Created excel spreadsheets for 3 set's of accounts for year-end originally all manual completed and complimented by the Manager, external auditors and Accountant on my achievement of also updating last two financial years books. • Created spreadsheet from Aged Debt report to chase up monthly bad debt. • Handled daily banking and reconciliation’s of both client and company accounts



Thomson Reuters

• Canada
• Software Development
• 700 & Above Employee

• Revenue Assistant

  • 1999 - 2002

  • Worked with Sales/Account Managers, Order processing Team, and Credit control• Prepared, Maintained and billed Web product Schedules for 200 high profile clients.• Answered queries for Account Managers and Management Accountants regarding 10 top Accounts. • Dealt with client’s billing queries with regards to their contracts and addendums and updated names/addresses and contact details. • Investigated and calculated figures for credit notes back.• Ran usage backup reports to send out to clients and explained calculations. • Prepared the Accrual schedule for month-end and billing Summary to report figures to the Financial Accountants. • Reconciled pre-payments and posted journals for month end and ran reports for VAT purposes. • Set up a spread sheet to record the process of credit card payments