Executive Assistant

• Nov 2022 - Present

Serves as primary liaison between the Director's Office and other University departments and Fairbanks community; keeps the Director apprised of emerging issues and problems. Establish and maintains calendar for Director's Office. Manages extensive written, electronic and oral communication for Director's Office. Provide advance review of sensitive documents; draft correspondence; track critical projects ensuring deadlines are met and necessary action occurs. Act as operations and logistics manager for faculty recruitment, retention and review: facilitate and manage faculty processes within the center ensuring compliance with union contracts for promotion, tenure, post-tenure, and retention reviews (P&T). This includes assist, advise and serve on search committees, facilitate and process J-1 and H1B visa applications and renewals for visiting research scholars and faculty position finalist candidates (as may be needed), develop and maintain appropriate data base files, coordinate all levels of process with other university department directors/chairs, peer review committees, dean and candidates. Manage processes for workload agreements and annual activity reports for director's review. This is an advanced level position distinguished by significant latitude to determine methods of Essential performing the work, using judgment, and setting priorities for a wide variety of services to the IARC Director, staff, faculty and researchers. The Assistant to the Director is the key coordinator of day-to-day operations and special projects requiring independence, judgment, and initiative in determining IARC's needs, in prioritizing and organizing work, and in determining the appropriate action to be taken. The incumbent participates in implementation and supervision of daily and long term administrative and service operations related to research, and identifies, researches and analyzes problems and issues; provides logistical support to research staff; Show less

Senior Human Resources and Office Coordinator

• Jan 2022 - Oct 2022

Manage, provide guidance and advise as the sole HRC to all of the System Office Services and Enterprise Entities departments. As the UA SO Services HRC, assists UA Leadership as requested with high level executive, complex, and or high profile recruitments and advertising. Respond to direct inquiries from university officers and executives. Ensure policies, regulations and legal compliance are being met. Perform personnel and payroll actions, job forms, EPAFs, Labor Redistributions. Monitor timesheet bi-weekly submissions and work with departments to completion. Manage, guide and support hiring managers with the administration of recruitment processes, ensuring reviewing for accuracy and compliance with screening criteria and announcements. Guide and advise supervisors to the development and submissions of position descriptions. Resolve difficult employee issues related to payroll and personnel. Provide onboarding assistance to new employees as it relates to the HR hiring process. Provide onboarding assistance to new HR employees such as all forms of accesses, orientation set-up, keys, proximity cards, equipment, department emails. Answers and assists incoming questions and inquiries regarding HR services, policies, regulations, and HRC functions to include the mentorship and guidance to HRCs. Back up to the System Office OIT and UAS HRC as needed during leaves, vacancy, capacity load, or as requested. Supervise Front Office Assistants. Work is performed under minimal supervision- it is largely independent and serves as sole representative of the CHRO Office in Fairbanks. Expected to resolve complex issues and problems as they come up with minimal supervisor involvement. Show less

Human Resources Coordinator

• Feb 2021 - Feb 2022

Administrative Assistant

• Sep 2016 - Sep 2021

Coordinate office and administrative activities, including sorting/routing incoming mail and other materials, setup on and off-site meetings, organize project records and files, and ordering or purchasing supplies and food. Be the point of contact with building management. Coordinate community events, and volunteer opportunities as part of our SWCA Gives Back Program.Manage the new hire orientation and onboarding process, including coordination of IT equipment. Be point of contact for corporate IT operations and systems.Support the efficient deployment, successful project data collection, and safe return of our large and diverse field staff across Northern California and beyond. Duties will include organizing field equipment, scheduling vehicle fleet maintenance, booking travel and tracking air travel for annual reporting, scheduling field staff, organizing outgoing and incoming field forms and data, tracking expenditures and reconciling credit card statements and coordination of project logistics with Project Managers and Directors. Serve as the Office Safety Representative and manage health and safety compliance tasks, including procurement and management of outside cleaning service for office, monthly reporting to corporate safety and management of Safe at Work Plan and Emergency Response Plan.Assist staff and project managers with expense reports, proposal preparation, document production, data entry, issuance of Certificate of Insurance, conference registrations, UPS/FedEx shipments, and vendor communications, among other tasks as they arise. Show less

Executive Team Lead

• Aug 2014 - Sep 2016

Acted as a strategic business partner to the Store Team Leader, making key decisions and implementing changes in order to improve store operations and drive sales.Responsible for Staffing: created strategic and proactive staffing plans for a store of 80-100 team members; utilized and interpreted survey and selection tools to staff the store with the most qualified candidates.Led Training and Development: ensured the quality training of all team members across work centers; supported leadership development among supervisors and salaried managers; tied training and development to business operations.Promoted Retention: conducted monthly chat sessions for team member feedback; created and upheld an open-door culture; created action plans to retain key talent and minimize turnover.Managed Company Brand: adhered to legal standards and compliance; drove improvements by leading the team through change; managed payroll and overtime; used correct pay structure to uphold compliance with experience pay and shift pay.Implemented a strong performance-based culture by influencing the store leaders to provide meaningful recognition to their teams and to handle all conduct and performance issues in an accurate, appropriate, timely, and consistent fashion. Show less

Senior Team Leader

• May 2011 - Aug 2014