Jackie A.
HR, Facilities and Events Coordinator at Gibbs Denley Financial Services Ltd- Claim this Profile
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Bio
Credentials
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Dementia Friend
Alzheimer's Society -
Executive Personal Assistant Diploma
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Mental Health First Aider
MHFA England®
Experience
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Gibbs Denley Financial Services Ltd
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United Kingdom
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Financial Services
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1 - 100 Employee
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HR, Facilities and Events Coordinator
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Aug 2001 - Present
HR, Office and Events Management for Gibbs Denley Group Ltd.
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PA to the Directors / HR, Facilities & Events Management
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Aug 2001 - Present
Providing a Personal Assistant service to the Managing Directors, and HR, Office and Events Management for Gibbs Denley Group Ltd.Duties include: Secretarial work for the Managing Directors, including taking shorthand;HR administration, including maternity/paternity procedure, staff benefits schemes, reviewing Staff Handbook, staff contact details;Organisation and coordination of staff appraisals;Typing up of confidential Minutes of Directors meetings;Arranging appointments/travel/meetings for Directors and staff;Preparing Excel spread sheets and PowerPoint presentations;Preparing contracts of employment, initial offer letters, references and other employment documents;Assisting in the recruitment of new staff, including compilation of job adverts, liaising with newspapers and agencies;Dealing with leasing of company cars;Organising and attending corporate hospitality events such as classical concerts, rugby matches, race days, simulated shoots and seminars;Data Protection registration and renewal for all companies within the Group;Induction of new staff;Arranging and coordinating staff and other meetings;Preparing documents required for Compliance and Training & Competency;Keeping confidential staff information on electronic files;Coordinating Directors’ diaries;Making travel arrangements and hotel bookings;Proofreading Company documents;Coordinating stationery ordering and printing;Organising Staff Conferences, Christmas parties, Summer garden parties and other staff events;Organising charity events;Preparing annual salary increase and bonus letters for all staff;Locating and visiting venues for meetings/events/seminars/parties;Office and facilities management;Work regarding the purchase of new companies; Show less
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Royal Papworth Hospital NHS Foundation Trust
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United Kingdom
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Hospitals and Health Care
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700 & Above Employee
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Medical Secretary to Cardiothoracic Surgeon
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Oct 1994 - Apr 2000
Preparation of operation notes, discharge summaries, weekly outpatient clinics and the administration of histology reports. Full secretarial cover to the Consultant Cardiothoracic Surgeons including control of the Consultant’s diary, travel arrangements and communication with private and NHS patients. This position utilised both my shorthand and typing skills, along with general secretarial duties. Due to the medical nature of this position, I work at high levels of accuracy and am fully aware of the need for confidentiality. Show less
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Volvo Construction Equipment
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Sweden
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Machinery Manufacturing
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700 & Above Employee
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Secretary and Training Co-ordinator
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Sep 1984 - Jul 1986
Secretary to the Field Support Manager, Training Manager, Service Technical Coordinator and 6 Product Specialists. Duties included shorthand typing, typing of letters, reports, memos, service information forms etc, telephone work and telexing. Co-ordination of the training programme for Volvo Customers and mechanics; booking hotel accommodation and venues, liaising with customers and Volvo staff at depots throughout the UK, circulating joining instructions, programmes and certificates of course completion, calculation of invoices relating to the training. Show less
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Legal Secretary
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Jul 1982 - Dec 1984
Legal Secretary in a large and busy Conveyancing Department for a Conveyancing Solicitor and Legal Executive as well as producing documents for two of the senior partners. Duties included shorthand typing, audio typing, typing legal documents and forms, proof reading, dealing with clients both face-to-face and by telephone. Legal Secretary in a large and busy Conveyancing Department for a Conveyancing Solicitor and Legal Executive as well as producing documents for two of the senior partners. Duties included shorthand typing, audio typing, typing legal documents and forms, proof reading, dealing with clients both face-to-face and by telephone.
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Education
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1980 - 1982
Cambridge College of Further Education
2-year full time Secretarial course -
1979 - 1980
Hills Road Sixth Form College
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