Experience

Tonkin Schutz design build

• Australia
• Construction
• 1 - 100 Employee

• Contract Administrator

  • Nov 2021 - Present

  Assist Project Manager with the supervision of $5M residence on the Esplanade: Control documentation from engineers and architects Liaise with contractors to obtains quotations and issue orders Monthly project reports Monitor project costs Approve creditor invoices Prepare debtor invoices Assist Project Manager with the supervision of $5M residence on the Esplanade: Control documentation from engineers and architects Liaise with contractors to obtains quotations and issue orders Monthly project reports Monitor project costs Approve creditor invoices Prepare debtor invoices



Coast2Country Carpentry & Building Services

• Flagstaff Hill SA

• Office Manager (for sons buisness)

  • Sep 2013 - Present

  The wonderful things mum's do after hours! Setting up and maintaining the administrative requirements for the business (including licenses, liaison with graphic designer for logo, implementation of templates and procedures, WHS policies etc). Ongoing duties include the preparation of invoices and quotations, wages, entering all data in Xero, MYOB, GST and account reconciliation. The wonderful things mum's do after hours! Setting up and maintaining the administrative requirements for the business (including licenses, liaison with graphic designer for logo, implementation of templates and procedures, WHS policies etc). Ongoing duties include the preparation of invoices and quotations, wages, entering all data in Xero, MYOB, GST and account reconciliation.



Studform

• Australia
• Wholesale Building Materials
• 1 - 100 Employee

• Estimator

  • Sep 2019 - Sep 2021

  Review plans and specifications to estimate cost of doors (interior, exterior, metal clad, fire doors, veneer etc) and steel door frames for commercial projects. Prepare quotations and lodge via email, Estimate One, Bid Contender or company specific website. Review plans and specifications to estimate cost of doors (interior, exterior, metal clad, fire doors, veneer etc) and steel door frames for commercial projects. Prepare quotations and lodge via email, Estimate One, Bid Contender or company specific website.



Temping - various locations

• Adelaide, Australia

• Personal Assistant / Administrative Assistant

  • Jul 2017 - Sep 2021

  Longer term assignments include: - Admin / Warehouse Assistant for Austral Clotheslines (ongoing) using MYOB - Executive Assistant for education institution (5 weeks) - Accounts Payable and Receivable for leading advertising agency (multiple 4 week assignments) using Accountability software - Executive Assistant for iconic pastoral company (5 weeks) - Receptionist and Accounts Payable for Tier 1 builder (12 weeks) using CHEOPS software Longer term assignments include: - Admin / Warehouse Assistant for Austral Clotheslines (ongoing) using MYOB - Executive Assistant for education institution (5 weeks) - Accounts Payable and Receivable for leading advertising agency (multiple 4 week assignments) using Accountability software - Executive Assistant for iconic pastoral company (5 weeks) - Receptionist and Accounts Payable for Tier 1 builder (12 weeks) using CHEOPS software



Coral Homes

• Australia
• Construction
• 100 - 200 Employee

• Contract Administrator (Part time)

  • Nov 2018 - Aug 2019

  - review plans from draftsman - liaise with trades - arrange soil tests, energy efficiency reports, quotations from suppliers - prepare documentation for lodgement with various authorities - liaise with clients regarding maintenance - review plans from draftsman - liaise with trades - arrange soil tests, energy efficiency reports, quotations from suppliers - prepare documentation for lodgement with various authorities - liaise with clients regarding maintenance



Karidis Corporation Limited

• Real Estate
• 1 - 100 Employee

• Personal Assistant, Projects

  • Jul 2016 - Jun 2017

  Assist executive with the administrative requirements for the planning and construction of old Trims site, 322 King William Street, Adelaide to be called Echelon. Ensure current drawings are downloaded, printed and saved. Superseded drawings filed appropriately and hard copies destroyed. Minute meetings for : board, design, contract review, sales and marketing. Assist marketing executive with the preparation of material. Assist Chairman as required. Assist executive with the administrative requirements for the planning and construction of old Trims site, 322 King William Street, Adelaide to be called Echelon. Ensure current drawings are downloaded, printed and saved. Superseded drawings filed appropriately and hard copies destroyed. Minute meetings for : board, design, contract review, sales and marketing. Assist marketing executive with the preparation of material. Assist Chairman as required.



Renewal SA

• Australia
• Government Administration
• 100 - 200 Employee

• Executive Assistant to General Manager Strategy & Innovation

  • Jan 2015 - Jul 2016



Flinders University

• Australia
• Higher Education
• 700 & Above Employee

• • Jun 2014 - Dec 2014

  Assist Director - Tonsley with documentation, maintaining records, diary and email management and liaising with stakeholders.

• • Dec 2012 - Jun 2014

  RESPONSIBILITIESSupporting 2 directorsSupport Project Director, TonsleyHR requirements and liaison with University HR DeptExecutive email managementExecutive diary managementTravel arrangementsMaintaining office equipment and suppliesCo-ordinating office maintenance requirementsPrepare expenses claimsReconcile credit card statementsMinute takingArchiving of documentation using HP TRIMSupport to Security and Services Divisions



WSP

• Canada
• Professional Services
• 700 & Above Employee

• Executive Assistant/Corporate Sustainability Co-ordinator/HR Mobile Assistant

  • Sep 2010 - Oct 2012

  Reporting to the Corporate Sustainability Executive Australia Pacific the focus of my role was providing executive level to the director in the form of calendar and email manager and administrative support associated with ensuring the ongoing requirements of the 6 Corporate Responsibilities committees in Australia and New Zealand. The support focused on travel requirements, calendar management, setting and monitoring of budgets, organisation and control of fund raising activities, liaison with Corporate Partners (RFDS, Engineers Without Borders, Conservation Volunteers, Engineering Aid Australia and The Smith Family.) Other duties included monitoring the Departments budget and administrator for the Australian Pacific Hub sites for Corporate Responsibility, Sustainability and Reconciliation and Safety Health & Environment. The role was also pivotal in the amalgamation and lodgement of documentation from across the Australia Asia Pacific region for the annual sustainability reporting due to Balfour Beatty at the end of January every year. ACHIEVEMENTS Co-ordination of dinner at Parsons Brinckerhoff’s Melbourne boardroom for BPW International executive involving 12 international delegates. This involved organizing building security, dietary requirements, IT requirements and liaison with catering staff to provide a unique Australian meal. Catering was by Black Olive (Indigenous caterer). I felt that the various Corporate Responsibility Committees in Australia and New Zealand would benefit from what each area was achieving. I prepared a newsletter was produced. Articles from the newsletter were included in the newsletter produced by the parent company in London for worldwide distribution. Show less



Pierlite

• Australia
• Appliances, Electrical, and Electronics Manufacturing
• 100 - 200 Employee

• Personal Assistant to Director of R&D

  • Jul 2009 - Jun 2010

  The R&D Director was required to travel to Asia and Sydney extensively. It was paramount that travel occurred during the weeks his children were not in his custody. This required extensive planning, co-ordination and liaison with all parties. Liaison with the clients, board members, directors and staff from companies under the Gerard Corporation umbrella whilst also maintaining the requirements of legal documentation between all parities. The R&D Director was required to travel to Asia and Sydney extensively. It was paramount that travel occurred during the weeks his children were not in his custody. This required extensive planning, co-ordination and liaison with all parties. Liaison with the clients, board members, directors and staff from companies under the Gerard Corporation umbrella whilst also maintaining the requirements of legal documentation between all parities.



NDY

• Australia
• Construction
• 200 - 300 Employee

• Personal Assistant / Office Manager

  • Jan 2008 - Jul 2009

  SCOPE After an absence from Adelaide of 20 years NDY re-opened an office in the Adelaide CBD. I was responsible for setting-up the office prior to commencement of other staff to ensure that the office was operational on its first official day. Thereafter I supervised administrative staff and co-ordinated all administrative functions. Along with the State Director and Senior Associate I was responsible for project proposals and all material issued from the office. RESPONSIBILITIES Assist establish and operation of new office in Adelaide Letter and report writing and preparation Attending to general correspondence Preparation of marketing material including sourcing material, layout, co-ordination with printers and distribution Assist with the preparation of board reports Minute taking and distribution for both internal office meetings and board meetings Liaison with the clients, board members, directors and staff from other offices Function arrangement and co-ordination including venue selection and hire, invitation preparation and distribution and co-ordination with caterers Staff supervision Calendar management of State Manager and Senior Associate. Travel and accommodation arrangements both nationally and internationally to meet the specific and exact requirements of the director. These included accommodation amenities, preferred airlines and time of travel Preparation of creditor and debtor invoices for processing by Accounts Department Debtor control Assist State Manager with financial forecasting Show less



Sinosteel Corporation Limited

• Mining
• 1 - 100 Employee

• Personal Assistant, Contract Position

  • Jun 2007 - Sep 2007

  SCOPE Assist with the establishment of the Adelaide office. RESPONSIBILITIES Support director Assist with relocation of staff from China, including appropirate accommodation Purchasing of office furniture and equipment Attend and take minutes at board meeting in Bejing, China Co-ordinate the opening of the Adelaide office and liaise with media Co-ordinate accommodation and transport arrangements for directors from Beijing Co-ordinate separate accommodation and transport arrangements for CEO of parent company from Beijing, this accommodation and transportation needed to be of a much higher quality and standard than that for directors Research and ensure that cultural differences were accommodated, e.g. use of red and gold which are considered to be prosperous colours Show less



WSP in Australia

• Australia
• Civil Engineering
• 700 & Above Employee

• Personal Assistant

  • Aug 1998 - Mar 2007

  Personal Assistant to State Director for 6 years. Upon State Directors Appointment to Joint Managing Director became his PA. Joint Managing Director’s calendar and email management which involved dealing with the majority of his emails. The calendar was constantly updated to show flight numbers, accommodation details, function times and address together with any personal details Travel and accommodation arrangements both nationally and internationally to meet the specific and exact requirements of the director Regular interestate travel Adelaide to Brisbane Letter and report writing and preparation Preparation of marketing material including sourcing material, layout, co-ordination with printers and distribution Preparation and assembly of agenda, board papers and distribution involving assisting director in the writing of any papers as required. Once all the board papers were received from all directors the papers needed to be collated copies and distributed prior to the board meeting Preparation and maintenance of financial reports not normally prepared by the Finance Department Minute taking and distribution for both internal office meetings and board meetings Liaison with the clients, board members, directors and staff from other offices Board meeting arrangements and co-ordination involving co-ordination of travel, accommodation and transfers for all Group Directors Function arrangement and co-ordination including venue selection and hire, invitation preparation and distribution and co-ordination with caterers Staff supervision Ensuring documents and correspondence met company standard layout for formatting and layout Training of Office Administration Managers in other offices "Product Champion” for evaluation of Epicor E4se Package Epicor E4se Lincolne Scott specific user manual author Preparation and lodgement of tenders and submissions Debtor management, debtor invoicing Show less



Badge Construction

• Admin Assistant

  • 1995 - 1997

  Assist Managing Director in the first instance with obtaining Quality Assurance qualification and then maintaining qualification. Assist Managing Director in the first instance with obtaining Quality Assurance qualification and then maintaining qualification.