Human Resources Specialist

• Aug 2019 - Present

As a Human Resources Specialist at Yardi, I am responsible with the management of the HR processes related to on-boarding, hiring, terminating and payroll for the Matrix business unit in Romania, with a headcount of over 400 employees. General administrative duties: • the performance of the daily employee-relation functions (registering employee absences, vacations, answering to requests & inquiries) • collecting, storing and managing important documentation in both electronic and hard copy format using an organized, clear reference system • Updating internal HR databases • Preparing HR documents • Participate in HR projects On-boarding and hiring: • handling the process through which new hires are taken aboard from sending employment offers and making pre-employment checks to preparation of contracts, addenda, other necessary forms • communicating the job vacancies to AJOFM • registering the new employment contracts in Reges • collaborate with other departments in order to ensure the induction process is efficiently conducted (management, IT, recruitment, HR, Finance) Off-boarding: • preparing the termination papers (help the employee fill in the termination letter, gathering necessary data for termination process such as remaining holidays, other employment rights) • preparing the termination decision, other termination-related HR documents (proof of seniority, Revisal report, Contributions statement) • registering the termination in Reges Payroll: • Verify timekeeping records and software and consult managers & employees about any discrepancies • Record payroll data in the software system and verify all amounts prior to payment (bonuses, incentives, withholding, overtime, sick leave, unpaid leave, maternity, etc.) • Change employee banking records when necessary to process payments accurately • Answering to employee complaints, questions and concerns about payroll • Answer questions about compensation, benefits, taxes and insurance deductions

Office & HR Coordinator

• Apr 2017 - Aug 2019

- Organizing & coordinating office operations (supplies, furniture, equipment, maintenance, repairs) - Budget management & reporting; - Filing & archiving office records; - Planning & organizing office events (conferences, training, team building, internal events); - Point of contact for providers, national institutions, organizations and other groups; - Payroll (preparing, filing and archiving monthly payroll stats) - Managing the benefits package and the employee engagement program; - Offering administrative support to all personnel (responding to inquiries, issuing statements, assist with accessing benefits, etc) - Organizing and managing the Health & Safety program and training; - Assisting with Selection & Recruitment; - Managing the Onboarding and Hiring process; - Assist the Accounting department (data entry, payments, inventory, accruals and forecasts) - Managing the Travel process (handling travel arrangements, documents processing, payments and reimbursements, travel insurances)

Office Manager & HR Specialist Payroll & Benefits

• Mar 2017 - Apr 2017

- Administering the benefits programs and initiatives- Executing payroll and benefits processes according to the defined company policies- Performing the post payroll run checks related to payroll accounting, payments and payroll reporting- Performing country specific administrative tasks related to benefits including collaboration with benefits vendors (contracts, enrollment of new hires, processing of monthly billings)- Answering employee inquiries related to benefits and act as liaison between employee and vendor to resolve benefit related problems and ensure effective utilization of plans and positive employee experience- Maintaining good data quality in internal systems related to payroll & benefits and provide on-demand reports related to all payroll & benefits processes- Assisting Finance team in reconciliation (accruals and forecasts, statistics)

Office Manager

• Feb 2011 - Apr 2017

- Organizing and coordinating office operations and procedures; - Review supply and furniture requisitions; - Recording office expenditure and managing the budget; - Organizing the office layout; - Maintaining supplies of stationery and equipment; - Filing & archiving office records; - Organize office events; - Liaise with providers, organizations and other groups; - Supervise office staff; prepare time sheets; record holiday requests, medical leaves, paternity/maternity leaves; - Issuing of statements (of income, medical purposes, etc); - Ordering restaurant tickets; - Updating health and safety policies and ensuring they are observed; - Organizing regular meetings of the H&S Committee; - Organizing the periodic H&S training; - Arranging regular medical checks for all staff; - Accounting: purchasing; data entry; follow-up with payments; payroll; distributing payroll slips to employees; record monthly stats; bookkeeping of inventories and cost of sales;- Travel : managing travel needs and requests of local office and providing support for other subsidiaries; arrange&coordinate travel schedules and reservations for employees; identify travel preferences; ensuring that travel arrangements are made according to corporate travel policies in a timely and professional manner; establishing corporate rates with preferred hotels (local and international); documentation preparation (travel orders, payment of daily allowance, transport reimbursements, travel insurance policy, etc);

Web Editor

• Mar 2008 - Oct 2009